3494377 - Proposed Budget and Appropriation Ordinance for Selected Departments, as of May 1, 2018, for FYs 2018-2019 and 2019-2020 - Budget Analyst Report 062118

CITY AND COUNTY OF SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST 90 Market Street, Suite 1150, San Francisco, CA 94102 (415) 552- 9292 FAX (415) 252- 0461 June 19, 2018 TO: Budget and Finance Committee FROM: Budget and Legislative Analyst SUBJECT:  Recommendations of the Budget and Legislative Analyst for Amendment of the Mayor’s Fiscal Ye ar 2018-2019 to Fiscal Year 2019 -2020 Budget. Page Descriptions for Departmental Budget Hearing, June 21, 2018 Meeting, 10:0 0 a .m. HSS Health Service System  ......................................................................................................  1 ASS Assessor-Recorder, Office of the  .....................................................................................  6 CON Controller, Office of  .......................................................................................................  12 GEN General City Responsibility  ............................................................................................  17 CAT City Attorney, Office of the  ............................................................................................  21 MYR Mayor, Office of the  .......................................................................................................  26 REG Elections, Department of  ...............................................................................................  32 HRD Human Resources, Department of  ................................................................................  37 FAM Fine Arts Museum ..........................................................................................................  43 AAM Asian Art Museum  .........................................................................................................  47 ADM City Administrator, Office of the  ....................................................................................  51 TIS Technology, Department of  ...........................................................................................  59 DPW Public Works  ..................................................................................................................  63 REC Recreation and Park Department  ..................................................................................  69 FIR Fire Department  .............................................................................................................  77 DEM Emergency Management, Department of  .....................................................................  83 POL Police Department  .........................................................................................................  88 DPA Police Accoun tability, Department of  ............................................................................  97 CRT Superior Court  ..............................................................................................................  101 BUDGET AND FINANCE COMMITTEE MEETING JUNE 21, 2018 S AN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST ADP Adult Probation Department  .......................................................................................  105 JUV Juvenile Probation Department  ...................................................................................  110 PDR Public Defender, Office of the  .....................................................................................  114 DAT District Attorney, Office of the  ....................................................................................  119 SHF Sheriff’s Department ....................................................................................................  123 TTX Treasurer/Tax Collector, Office of the  .........................................................................  127 ECN Economic and Workforce Development, Office of  ......................................................  133 CPC City Planning  ................................................................................................................  139 ART Arts Commission  ..........................................................................................................  145 WAR War Memorial  ..............................................................................................................  149 CHF Children, Youth and Their Families, Department of  ....................................................  153 DPH Public Health, Department of  ......................................................................................  157 H SA Human Services Agency  ...............................................................................................  165 HOM Homelessness and Supportive Housing, Department of  .............................................  172 BOS Board of Supervisors  ....................................................................................................  179 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT: HEALTH SERVICE SYSTEM HSS– DEPARTMENT Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 11,721,172 budget for FY 2018- 19 is $276,917 or 2.4 % more than the original FY 2017-18 budget of $ 11,444,255. Personnel Changes The number of full-time equivalent positions (FTE) budgeted for FY 2018- 19 are 51.15 FTEs, which are 0.16 FTEs more than the 50.99 FTEs in the original FY 2017- 18 budget. This represents a 0.3%  increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 11,721,172 in FY 2018- 19, are $ 220,077 or 1.9 % more than FY 2017- 18 revenues of $ 11,501,095. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 12,018,314 budget for FY 2019- 20 is $297,142 or 2.5%  more t han the Mayor’s proposed FY 2018- 19 budget of $ 11,721,172. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 51.15 FTEs, which are the same number of FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents no change in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 12,018,314 in FY 2019- 20, are $ 297,142 or 2.5 % more than FY 2018- 19 estimated revenues of $ 11,721,172. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUD GET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  HSS – HEALTH SERVICE SYSTEM SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUD GET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Health Service System 8,899,536 9,974,731 10,726,620 10,918,665 11,444,255 11,721,172 FTE Count 43.83 48.64 50.8 51.36 50.99 51.15 The Department’s budget increased by $2,821,636 or 31.71% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by 7.32 or 16.70% from the ad opted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 276,917 largely due to salary and benefit cost increases. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has increased by $297,142 largely due to salary and benefit cost increases.  2 RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUD GET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  HSS – HEALTH SERVICE SYSTEM SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 87,035 in FY 2018- 19. Of the $ 87,035 in recommended reductions, $ 87,035 are ongoing savings and none are one -time savings. These reductions would still allow an increase of
$ 189,882 or 1.7 % in the Department’s FY 2018- 19 budget. In addition, the Budget and Legislative Analyst recommends closing out prior y ear unexpended encumbrances of $ 1,755, for total General Fund savings of $ 88,790. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 87,558 in FY 2019- 20. Of the $ 87,558 in recommended reductions , $87,558 are ongoing savings and none are one -time savings. These reductions would still allow an increase of
$ 209,584 or 1.8 % in the Department’s FY 2019- 20 budget. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 HSS - Health Service System Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T HSS Health Service System 93 Attrition Savings(1.61) (2.19) ($171,144) ($232,798) $61,654x(1.61)(2.19) ($171,113) ($232,756) $61,643x Mandatory Fringe Benefits($70,452) ($95,832) $25,380x ($71,937)($97,852) $25,915x Total Savings $87,035 Total Savings$87,558 One-TimeOngoingTotal One-TimeOngoing Total General Fund $0$87,035 $87,035 General Fund $0$87,558 $87,558 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$0$87,035 $87,035 Total$0$87,558 $87,558 Increase Attrition Savings to reflect anticipated delays in hiring and vacancies. The Department had salary surpluses in FY 2014-15, FY 2015-16, and FY 2016-17. The Department has a projected salary surplus of approximately $305,000 in FY2017-
. Ongoing savings. FY 2018-19FY 2019-20 Total Recommended ReductionsTotal Recommended Reductions FY 2018-19FY 2019-20 FTEAmountFTEAmount4 Year Department Code Fund Code Supplier No Supplier Name Project Code Remaining Balance /6/2016 291644 10000 18125 IRON MOUNTAIN OFF-SITE DATA PROTECTION 10001707 $176.50 /22/2017 291644 10000 11040 SHRED WORKS 10001707 $108.00 /21/2016 291644 10000 16221 LINK2GOV CORP 10001707 $186.13 /8/2017 291644 10000 10525 STAPLES BUSINESS ADVANTAGE 10001707 $195.53 /9/2017 291644 10000 10525 STAPLES BUSINESS ADVANTAGE 10001707  $12.74 /30/2017 291644 10000 19209 GRM INFORMATION MANAGEMENT SERVICES 10001707  $351.94
/5/2017 291644 10000 13856 OPENCOPY 10001707 $704.84 /28/2017 291644 10000 12182 RICOH USA INC 10001707 $0.01 /28/2017 291644 10000 12182 RICOH USA INC 10001707 $0.01 /27/2017 291644 10000 21375 DIGITAL ROOM INC DBA UPRINTING.COM 10001707 $14.87 /12/2018 291644 10000 8003 XTECH 10001707 $5.02 Total $1,755.59 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  ASR - ASSESSOR-RECORDER Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 44,959,965 budget for FY 2018- 19 is $5,541,664 or 14.1%
more than the original FY 2017-18 budget of $ 39,418,301. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 174.10 FTEs, which are 3.85 FTEs more than the 170.25 FTEs in the original FY 2017- 18 budget. This represents a 2.3 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Departm ent's revenues of $ 10,734,741 in FY 2018- 19, are $ 2,286,939 or 27. 1%  more than FY 2017- 18 revenues of $ 8,447,802. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 43,666,805 budget for FY 2019- 20 is $1,293,160 or 2.9 % less t han the Mayor’s proposed FY 2018-19 budget of $ 44,959,965. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 175.81 FTEs, which are 1.71 FTEs more than the 174.10 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represen ts a 1% increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 9,168,364 in FY 2019- 20, are $ 1,566,377 or 14.6%  less than FY 2018- 19 estimated revenues of $ 10,734,741. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  ASR – ASSESSOR SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORI CAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Assessor-Recorder 21,594,580 23,857,168 24,145,354 31,180,269 39,418,301 44,959,965 FTE Count 152.08 147.07 162.08 171.88 170.25 174.10 The Department’s budget increased by $ 23,365,385 or 108.2% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by
.02 or 14.48% from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $5,541,664 largely driven by investments in the Department’s technology systems, particularly the Property Assessment and Tax System (PATS) and the replacement of the Recorder system. The increase is also driven by investments in staff to streamline and improve internal processes, continue to work through the Department’s property appraisal backlog, and modernize recorder processes. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has decreased by  $1,293,160 largely driven by the end of one -time expenditures in the Recorder modernization project . 7 RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  ASR – ASSESSOR SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y EAR ONE: FY 2018- 19 The Budg et and Legislative Analyst’s recommended reductions to the proposed budget total
$ 1,017,829 in FY 2018- 19. Of the $1,017,829 in recommended reductions, $ 215,508 are ongoing savings and $ 802,321 are one-time savings. These reductions would still allow an in crease of $ 4,523,835 or 11.5%  in the Department’s FY 2018- 19 budget. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 384,988 in FY 2019- 20. Of the  $384,988 in recommended reductions, $384,988 are ongoing savings and none are one -time savings. These reductions would allow a decrease of
$1,678,148 or 3.7 % in the Department’s FY 2019- 20 budget. . Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 ASR - Assessor-Recorder Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T ASR Administration 22 Manager I0.77 0.00 $78,850 $0$78,850x1.000.00 $132,989 $0$132,989 x Mandatory Fringe Benefits$32,866 $0$32,866x $56,601$0$56,601x Total Savings $111,716 Total Savings$189,590 31 Manager III1.000.00$153,931 $0$153,931 x1.000.00 $153,931 $0$153,931 x Mandatory Fringe Benefits$59,692 $0$59,692x $61,139$0$61,139x 23 Manager II0.00 1.00 $0$142,764 ($142,764)x0.001.00 $0$142,764 ($142,764)x Mandatory Fringe Benefits$0$57,420 ($57,420)x $0$58,879 ($58,879)x Total Savings $13,439 Total Savings$13,427 Interpreters$12,500$7,500$5,000xx Other Current Expenses - Bdgt$59,000 $49,000$10,000xx Materials & Supplies - Budget$58,850 $48,850$10,000xx Reduce to reflect historical Department expenditures and actual need One-time savings Reduce to reflect historical Department expenditures and actual need One-time savings Deny new 0.77 FTE 0922 Manager I position. According to the Department, this new manager position will facilitate implementation of new projects and initiatives within the department. The Department has added 22 new positions in the past five years, many of which are management and analytical positions that can oversee and facilitate implementation of new projects within their division. This is one of four new positions requested by the Department in the operating budget in FY 2018-19, of which the Budget and Legislative Analyst is recommending approval of one. Ongoing savings The Department requested an upward substitution from a Manager I to a Manager III to oversee the Department's human resources functions. This recommendation would approve the substitution to a Manager II rather than a Manager III. Ongoing savings Reduce to reflect historical Department expenditures and actual need One-time savings FY 2018-19FY 2019-20 FTEAmountFTEAmount9 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 ASR - Assessor-Recorder Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount Programmatic Projects-Budget$12,099,218 $11,867,218 $232,000xx 24_O Principal Personal Property Auditor 3.00
.00 22_O Senior Personal Property Auditor 1.00
.00 24_O Principal Admnistrative Analyst 1.00
.00 Total Savings $232,000 Total Savings$0 The Department plans to begin development of the new Property Tax Assessment System in FY 2018-19. The Department will submit vendor contracts to the Board of Supervisors for approval in summer 2018. The Property Tax Assessment System project budget includes 16 positions, of which five are new in FY 2018-19. The proposed budget includes approval of one Manager V position as an interim exception to oversee the project. This position was filled on a temporary basis pending approval of the new position. The Department is also requesting a new Manager III position for ongoing facilitation of the project to ensure Assessor, Tax Collector, and Controller staff are fully integrated into system functions, and new Principal Administrative Analyst, Administrative Analyst, and Transaction Specialist positions. These five new positions are in addition to 11 positions previously authorized. The Budget and Legislative Analyst recommends (a) deleting the new Principal Administrative Analyst position (the Department has another Principal Administrative Analyst position allocated to this project), and (b) not approving the upward substitution of one vacant 4222 Senior Personal Property Auditor to 4224 Principal Property Auditor. In addition, the Budget and Legislative Analyst recommends reducing the total project allocation for salaries to reflect vacant project positions. One-time savings Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 ASR - Assessor-Recorder Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount ASR Real Property 67 Principal Real Property Appraiser 0.50
.00 $65,357 $0$65,357x1.000.00 $130,713 $0$130,713 x Mandatory Fringe Benefits$24,996 $0$24,996x $51,258$0$51,258x Total Savings $90,353 Total Savings$181,971 Departmentwide Attrition Savings($1,675,528)($2,060,000) $384,472xx Mandatory Fringe Benefits($700,980) ($861,829) $160,849xx Total Savings $545,321 Total Savings$0 One-TimeOngoingTotal One-TimeOngoing Total General Fund $802,321$215,508$1,017,829 General Fund $0$384,988 $384,988 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$802,321 $215,508$1,017,829 Total$0$384,988 $384,988 Total Recommended ReductionsTotal Recommended Reductions The Department has requested two new positions for the Standards and Mapping Units - one new 0931 Manager III to oversee the unit and one new 4267 Principal Real Property Appraiser. Under this proposal, the unit will have 14 positions, including two Principal Real Property Appraisers, four Senior Real Property Appraisers
(of which two are dedicated to DBI), and three Real Property Appraisers (of which one is vacant). The Budget and Legislative Analyst recommends approval of the new Manager III position to oversee the unit but considers the unit to have sufficient appraiser and administrative staffing and therefore does not recommend approval of the new Principal Real Property Appraiser position. The Department has added 22 new positions in the past five years, many of which are management and analytical positions that can oversee and facilitate implementation of new projects within their division. This is one of four new positions requested by the Department in the operating budget in FY 2018-19, of which the Budget and Legislative Analyst is recommending approval of one.  Ongoing savings Increase Attrition Savings to reflect anticipated delays in hiring and vacancies. The Department had salary surpluses of approximately $900,000 to $1 million in FY 2014-
, FY 2015-16, and FY 2016-17, reduced to an estimated $809,000 in FY 2017-18. One-time savings FY 2018-19FY 2019-20 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  CON – CONTROLLER Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed  $68,284,289 budget for FY 2018- 19 is $1,000,002 or 1.5 % more than the original FY 2017-18 budget of $ 67,284,287. Personnel Changes The number of full -time equivale nt positions (FTE) budgeted for FY 2018- 19 are 251.61 FTEs, which are 5.50 FTEs less than the 257.11 FTEs in the original FY 2017- 18 budget. This represents a 2.1% decrease in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 57,620,219 in FY 2018- 19, are $ 546,257 or 1.0 % more than FY 2017- 18 revenues of $ 57,073,962. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 67,598,829 budget for FY 2019- 20 is $685,460 or 1.0 % less t han the Mayor’s proposed FY 2018- 19 budget of $ 68,284,289. Personnel Changes The number of full -time equivalent posi tions (FTE) budgeted for FY 2019- 20 are 252.13 FTEs, which are 0.52 FTEs more than the 251.61 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 0.2 % incr ease in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 56,482,161 in FY 2019- 20 are $ 1,138,058 or 2.0 % less than FY 2018- 19 estimated revenues of $ 57,620,219. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  CON – CONTROLLER SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSE D BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013- 14 FY 2014-15 FY 2015- 16 FY 2016- 17 FY 2017- 18 FY 2018- 19 Budget Budget Budget Budget Budget Proposed Controller 43,980,897 53,637,306 62,453,126 69,223,402 67,284,287 68,284,289 FTE Count 204.11 218.51 252.58 263.44 257.11 251.61 The Department’s budget increased by $ 24,303,392 or 55.3 % from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by
.50 or 23.3 % from the adopted budget in FY 2013- 14 to the proposed budget in FY 2018-19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 1,000,002 largely due to three new positions in the City Services Auditor division. FY 2019- 20 The Department’s proposed FY 2019 -20 bu dget has decreased by  $685,460 largely due to close out of projects related to the financial system replacement. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  CON – CONTROLLER SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 120,000 in FY 2018- 19. Of the $ 120,000 in recommended reductions, $ 100,000 are ongoing savings and $ 20,000 are one -time savings. These reductions would still allow an increase of $ 880,002 or 1.3 % in the Department’s FY 2018- 19 budget. In addition, the Budget and Legis lative Analyst recommends closing out prior year unexpended encumbrances of $ 75,126, and one -time FY 2017- 18 savings of $125,000 for total General Fund savings of $ 320,126. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 100,000 in FY 2019- 20. All o f the recommended reductions are ongoing savings. These reductions would contribute to the decrease of  $785,460 or 1.2% in the Department’s FY 19- 20 budget. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 CON - Controller Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T Administration Data Processing Supplies$85,000 $65,000$20,000xx Accounting Attrition Savings(4.71) (5.02)($769,367) ($819,367) $50,000x(4.71)(5.01) ($773,423) ($823,423) $50,000x Payroll Attrition Savings(1.03)(1.40) ($139,477) ($189,477) $50,000x(1.03)(1.40) ($140,443) ($190,443) $50,000x One-TimeOngoing Total One-TimeOngoing Total General Fund $20,000$100,000 $120,000 General Fund $0$100,000 $100,000 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$20,000$100,000 $120,000 Total$0$100,000 $100,000 FY 2019-20 Total Recommended Reductions Increase attrition savings to reflect rate of hire. Ongoing savings. FY 2018-19FY 2019-20 FTEAmountFTEAmount Increase attrition savings to reflect rate of hire.Ongoing savings. FY 2018-19 Reduce budgeted amount for Data Processing Supplies due to historical underspending.One-time savings. Total Recommended Reductions Year Department Code Fund Code Supplier No Supplier Name Project Code Remaining Balance 17 229222 10000 20671 EN POINTE TECHNOLOGIES SALES LLC 10001643 9,500 15 229227 10000 16036 LUX CONSULTING 10001644 6,000 14 229227 10000 8155 WILLIAMS ADLEY  & COMPANY CA LLP 10001644 7,633 17 229222 10020 12749 PUBLIC FINANCIAL MANAGEMENT INC 10001643 5,449 14 229227 10000 8155 WILLIAMS ADLEY & COMPANY CA LLP 10001644 18,979 14 229222 10000 9675 THE MARTINET GROUP LLC 10001643 27,565 Total 75,126 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  GEN– GENERAL CITY RESPONSIBILITY Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 1,399,223,023 budget for FY 2018- 19 is $136,043,833 or
.8%  more than the original FY 2017-18 budget of $ 1,263,179,190. Revenue Changes The Department's revenues of $ 4,868,235,185 in FY 2018- 19, are $ 356,118,824 or 7.9%
more than FY 2017- 18 revenues of $ 4,512,116,361. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 1,280,878,196 budget for FY 2019-20 is $118,344,827 or 8.5 %
less t han the Mayor’s proposed FY 2018- 19 budget of $ 1,399,223,023. Revenue Changes The Department's revenues of $ 4,844,887,294 in FY 2019- 20 are $ 23,347,891 or 0.5 % less than FY 2018- 19 estimated revenues of $ 4,868,235,185. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  GEN – GENERAL CITY RESPONSIBILITY SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 200,000 in FY 2018- 19. All o f the $ 200,000 in recommended reductions are ongoing savings.  These reductions would still allow an increase of $ 135,843,833 or 10.8% in the Department’s FY 2018-19 budget. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst has not proposed any reductions for FY 2019 -20. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 GEN- General City Responsibility Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T GEN General City- Unallocated Judgements- Claims$3,100,000 $3,000,000 $100,000xx $3,100,000$3,100,000 $0x Reserve for Litigation$11,000,000 $10,900,000 $100,000xx $11,000,000$11,000,000 $0x One-TimeOngoing Total One-TimeOngoing Total General Fund $200,000 $0$200,000 General Fund $0$0$0 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$200,000 $0$200,000 Total$0$0$0 FY 2018-19FY 2019-20 FTEAmountFTEAmount Reduce Judgements-Claims to reflect actual need in the City's reserve for judgements and claims. FY 2018-19 One-time savings Reduce Reserve for Litigation to reflect actual need in the City's litigation reserve.One-time savings Total Recommended Reductions FY 2019-20 Total Recommended Reductions Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 GEN- General City Responsibility Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount Account TitleFrom To From ToSavingsGF1TFrom To From ToSavingsGF1T GEN General City- Unallocated Programmatic Projects-Budget
$250,000 $0$250,000 xx $250,000$250,000 $0 One-TimeOngoingTotal One-TimeOngoing Total General Fund $250,000 $0$250,000 General Fund $0$0$0 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$250,000 $0$250,000 Total$0$0$0 Policy Recommendations FY 2018-19FY 2019-20 Total Policy RecommendationsTotal Policy Recommendations FY 2018-19FY 2019-20 The proposed budget includes $250,000 for participatory budgeting in District 8. Reprogramming these funds is a policy matter for the Board of Supervisors.One-time savings. FTEAmountFTEAmount BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  CAT – CITY ATTORNEY Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed  $86,006,153 budget for FY 2018- 19 is $3,650,766 or 4.4 % more than the original FY 2017-18 budget of $ 82,355,387. Personnel Changes The number of full -time equiv alent positions (FTE) budgeted for FY 2018- 19 are 312.66 FTEs, which are 3.71 FTEs more than the 308.95 FTEs in the original FY 2017- 18 budget. This represents a 1.2 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's r evenues of $66,370,195 in FY 2018- 19, are $ 837,629 or 1.3 % more than FY 2017- 18 revenues of $ 65,532,566. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed  $87,982,476 budget for FY 2019- 20 is $1,976,323 or 2.3 % more t han the Mayor’s proposed FY 2018- 19 budget of $ 86,006,153. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 313.64 FTEs, which are 0.98 FTEs more than the 312.66 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 0.3 % increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 65,901,454 in FY 2019- 20, are $ 468,741 or 0.7 % less than FY 18- 19 estimated revenues of $ 66,370,195. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  CAT – CITY ATTORNEY SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PR OPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 Budget Budget Budget Budget Budget Proposed City Attorney 73,004,864 75,751,194 76,189,394 78,780,781 82,355,387 86,006,153 FTE Count 308.14 308.19 306.39 306.82 308.95 312.66 The Department’s budget increased by $ 13,001,289 or 17. 8% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by 4.52 or 1.5 % from the adopted budg et in FY 2013-14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 3,650,766 largely due to mandated increases in salaries and fringe benefits, and the addition of new positions to handle civil conservatorship cases, which are currently handled by the District Attorney’s Office and will transfer to the Department on January 1, 2019. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has increased by $ 1,976,323 largely due to cost of living adjustments. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  CAT – CITY ATTORNEY SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 269,578 in FY 2018- 19. All o f the recommended reductions are one -time savings. These reductions would still allow an increase of $ 3,381,188 or 4.1 % in the Department’s FY 2018-budget. Y EAR TWO: FY 2019-20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 275,576 in FY 2019- 20. All of the recommended reductions are ongoing savings. These reductions would still allow an increase of $ 1,700,747 or 2.0 % in the Department’s FY 2019-budget. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 CAT - City Attorney Account TitleFromTo From ToSavingsGF1T From To From ToSavingsGF1T City Attorney 77 Attorney$0 1.000.00 $207,117 $0$207,117 x Mandatory Fringe Benefits$0 $68,459$0.00$68,459x Total Savings $0 Total Savings$275,576 Attrition Savings(18.86)(20.08) ($3,103,699) ($3,303,699) $200,000xx Mandatory Fringe Benefits($1,079,742) ($1,149,320) $69,578xx Total Savings $269,578 Total Savings$0 FY 2018-19FY 2019-20 FTEAmount Deny 1.00 FTE new 8177 Attorney position proposed for handling civil conservatorship proceedings. The Board of Supervisors approved an ordinance designating the City Attorney rather than the District Attorney to institute proceedings under the Lanterman-Petris-Short Act to appoint conservators for persons with mental health disorders and compel participation in assisted outpatient treatment (Ord. 117-18, File 18-0156). Approximately 491 cases will be transferred from the District Attorney to the City Attorney on January 1, 19. The District Attorney's Office had assigned 0.5 FTE 8177 Attorney and 0.4 FTE 32 Investigative Assistant to handle such conservatorships, or a total of 0.9 FTE. The City Attorney's Office is now proposing 2.0 FTE Attorneys and 1.0 FTE 73 Legal Assistant to handle such conservatorhips, or a total of 3.0 FTE or over a 233 percent increase from the previously budgeted staffing in the District Attorney's Office. The City Attorney considered the 233 percent increase in staffing to be necessary because of the (1) increase in homelessness and associated referrals, and (b) pending State legislation that could expand Lanterman-Petris-Short Act conservatorships. Instead of three new positions, the Budget and Legislative Analyst recommends approval of two of the requested new positions, one Attorney and one Claims Investigator, as of January 2019 in the City Attorney's Office to handle such conservatorships. The Budget and Legislative Analyst's recommendations would still provide an increase of 1.1 FTE or over 122 percent as compared to the current staffing in the District Attorney's Office. The Budget and Legislative Analyst recommends disapproval of the second 8177 Attorney position in FY 19-20. It should be noted that State legislation has not yet been adopted expanding Lanterman-Petris-Short Act conservatorships. FTEAmount Increase Attrition Savings to reflect expected hiring dates for vacant positions. One-time savings. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 CAT - City Attorney Account TitleFromTo From ToSavingsGF1T From To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount One-TimeOngoing Total One-TimeOngoing Total General Fund $269,578 $0$269,578 General Fund $0$275,576 $275,576 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$269,578 $0$269,578 Total$0$275,576 $275,576 FY 2018-19 Total Recommended Reductions FY 2019-20 Total Recommended Reductions BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  MYR – MAYOR Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 172,773,702 budget for FY 2018- 19 is $47,281,822 or 37.7%
more than the original FY 2017-18 budget of $ 125,491,880. Personnel Changes The number of full -time equivalen t positions (FTE) budgeted for FY 2018- 19 are 62.55 FTEs, which are 4.54 FTEs more than the 58.01 FTEs in the original FY 2017- 18 budget. This represents a 7.8 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenue s of $136,286,281 in FY 2018- 19, are $ 42,539,032 or 45.4%  more than FY 2017- 18 revenues of $ 93,747,249. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 151,691,425 budget for FY 2019- 20 is $21,082,277 or 12.2%
less t han the Mayor’s propose d FY 2018- 19 budget of $ 172,773,702. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 59.10 FTEs, which are 3.45 FTEs less than the 62.55 FTEs in the Mayor’s proposed FY 2018-19 budget. This represents a 5.5 % de crease in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 117,891,507 in FY 2019- 20, are $ 18,394,774 or 13.5%  less than FY 2018- 19 estimated revenues of $ 136,286,281. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT O F BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  MYR – MAYOR SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013- 14 FY 2014- 15 FY 2015- 16 FY 2016- 17 FY 2017- 18 FY 2018- 19 Budget Budget Budget Budget Budget Proposed Mayor 52,089,662 90,168,352 112,238,807 166,845,498 125,491,880 172,773,702 FTE Count 49.45 50.21 54.68 56.00 58.01 62.55 The Department’s budget increased by $ 120,684,040 or 232% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by
.10 or 26% from the adopted budget in FY 2013- 14 to the proposed budget in FY 2018 -19. The vast majority of this growth is driven by non- General Fund sources for housing development and the mandated growth in the Housing Trust Fund, approved by voters as Proposition C in 2012. Additional investments in immigration services and eviction prevention through nonprofit grants have also been made during this time period. The FY 2018- 19 budget also reflects expenditures on reserve pending the outcome of ballot measures, notably $16.4 million that will not move forward due to the fail ure of Proposition D in June 2018. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by  $47,281,822 largely due to a
$2.8 million annual increase in the Housing Trust Fund and one -time appropriation of
$40,000,000 of fee revenue to the Downtown Neighborhoods Preservation Fund (Oceanwide Center at 50 First Street) for affordable housing. FY 2019- 20 The Department’s proposed FY 2019- 20 budget has decreased by $21,082,277 largely due to the elimination of the one- time appropriation related to the Downtown Neighborhoods Preservation Fund. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT O F BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  MYR – MAYOR SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 75,000 in FY 2018- 19. All of the recommended reductions are one -time savings. These reductions would still allow an increase of $ 47,206,822 or 37.6% in the Department’s FY 18- 19 budget. In addition, the Budget and Legislative Analyst recommends closing out prior year unexpended encumbrances of $ 154,688 and one-time FY 2017- 18 savings of $200,000, for total General Fund savings of $ 429,688. In addition, we recommend placing $1,500,000 on Budget and Finance Committee Reserve pending the results of a November 2018 ballot initiative which, if passed, w ould dedicate funding to supporting the implementation of Cultural Districts . Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst does not recommend reductions to the proposed budget in FY 2019- 20. We recommend placing $3,100,000 on Budget and Finance Committee Reserve pending the results of a November 2018 ballot initiative which, if passed, would dedicate funding to supporting the implementation of Cultural Districts . Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 MYR - Mayor's Office Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T Office of the Mayor Attrition Savings(0.69) (1.14) ($81,553) ($134,242) $52,689xx $0 Mandatory Fringe Benefits($34,534)($56,845) $22,311xx $0 Total Savings$75,000 Total Savings$0 01 Mayoral Staff XIII0.77 O0.77 L $0$0$0x 1.00 O 0.00 $0$0$0x Total Savings $0 Total Savings$0 Housing & Community Development 74 Senior Community Development Specialist I0.77 N0.77 L $0$0$0x 1.00 N0.23 L $0$0$0x Total Savings $0 Total Savings$0 One-TimeOngoingTotal One-TimeOngoing Total General Fund $75,000 $0$75,000 General Fund $0$0$0 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$75,000 $0$75,000 Total$0$0$0 Increase Attrition Savings for Administration to reflect anticipated turnover due to new mayoral administration. One-time savings. FY 2018-19FY 2019-20 FTEAmount Change the proposed new off-budget 9774 Senior Community Development Specialist I position in FY 2018-19 to Limited T enure (L) for one year. There are no salary or fringe benefits in the budget for this off-budget position. This position will be in place for 12 months. Reduce the requested off-budget 9774 Senior Community Development Specialist I position from 1.00 FTE to 0.23 FTE in FY 2019-20 to reflect the one-year Limited Tenure (L) of the position. FTEAmount FY 2018-19 Total Recommended Reductions FY 2019-20 Total Recommended Reductions Change the proposed new 0901 Mayoral Staff XIII position from a continuing position to a Limited Tenure (L) pos ition for one year
. There are no salary or fringe benefits in the budget for this off-budget position. This new position will assist the Department of Human Resources in FY 2018-19 with labor negotiations. Delete the requested 0901 Mayoral Staff XIII position in FY 2019-20, which should only be budgeted in FY 2018-19 as a Limited Tenure (L) position and extend for only one year. This new position is intended to assist the Department of Human Resources in FY 2018-19 with labor negotiations. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 MYR - Mayor's Office Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount Housing & Community Development Programmatic Projects$1,500,000 $0$1,500,000 $3,100,000$0$3,100,000 One-TimeOngoing Total One-TimeOngoing Total General Fund $0$0$0General Fund $0$0$0 Non-General Fund$0$1,500,000 $1,500,000 Non-General Fund $0$3,100,000 $3,100,000 Total$0$1,500,000 $1,500,000 Total$0$3,100,000 $3,100,000 Total Reserve RecommendationTotal Reserve Recommendation Place $1,500,000 on Budget & Finance Committee Reserve in FY 2018-19 pending the results of a November 2018 ballot initiative which, if passed, would dedicate funding to supporting the implementation of Cultural Districts.Place $3,100,000 on Budget & Finance Committee Reserve in FY 2019-20 pending the results of a November 2018 ballot initiative which, if passed, would dedicate funding to supporting the implementation of Cultural Districts. Budget and Finance Committee Reserve Recommendation FY 2018-19FY 2019-20 Year Department Code Fund Code Supplier No Supplier Name Project Code Remaining Balance 17 232065 10010 10648 SPECIALTY'S CAFE & BAKERY INC 10023903 1,072.12 17 232065 10010 10648 SPECIALTY'S CAFE & BAKERY INC 10023903 287.45 17 232065 10010 10648 SPECIALTY'S CAFE & BAKERY INC 10023903 110.01 17 232065 10010 10648 SPECIALTY'S CAFE & BAKERY INC 10023903 34.62 16 232065 10010 11535 SAN FRANCISCO PARKS ALLIANCE 10023915 24,505.49 16 232065 10010 11535 SAN FRANCISCO PARKS ALLIANCE 10023912 4,214.00 16 232065 10010 24140 BOOKER T WASHINGTON COMMUNITY SVCS CTR 10023906 23.20 16 232065 10010 24724 BAR ASSOCIATION OF SAN FRANCISCO 10023885 50,206.71 16 232065 10010 12416 REBUILDING TOGETHER- SF 10023885 59,441.61 17 232065 10010 11511 SAN FRANCISCO STUDY CENTER INC 10023912 2,050.00 17 232065 10010 21257 DOLORES STREET COMMUNITY SERVICES INC 10023912 847.67 16 232065 10010 14118 NORTHERN CALIFORNIA COMMUNITY LOAN FUND 10023906 2,141.15 16 232065 10010 26066 AIDS LEGAL REFERRAL PANEL OF THE S F BAY 10023915 1.23 16 232055 10000 19209 GRM INFORMATION MANAGEMENT SERVICES 10001887 698.80 16 232055 10000 12182 RICOH USA INC 10001887 18.58 16 232055 10000 10525 STAPLES BUSINESS ADVANTAGE 10001736 105.16 16 232055 10000 10525 STAPLES BUSINESS ADVANTAGE 10001887 2,677.36 16 232055 10000 10525 STAPLES BUSINESS ADVANTAGE 10001731 200.00 17 232055 10000 10525 STAPLES BUSINESS ADVANTAGE 10001887 500.00 16 232055 10000 20367 EXPRESS OVERNITE 10001887 100.00 16 232055 10000 9046 U S PURE WATER CORP 10001887 516.56 16 232055 10000 9046 U S PURE WATER CORP 10001887 100.00 17 232055 10000 12182 RICOH USA INC 10001887 62.33 16 232055 10000 16611 LANGUAGELINE SOLUTIONS(SM)  10001887 926.39 16 232055 10000 13132 PINNACLE PRINT SOLUTIONS INC 10001887 270.00 16 232055 10000 13132 PINNACLE PRINT SOLUTIONS INC 10001887 30.00 16 232055 10000 12182 RICOH USA INC 10001887 135.74 16 232055 10000 12182 RICOH USA INC 10001887 411.41 16 232055 10000 16585 LASERLINK INTERNATIONAL INC 10001887 3,000.00 Total 154,687.59 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  REG– ELECTIONS Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 18,735,746 budget for FY 2018- 19 is $3,888,514 or 26.2%
more than the original FY 2017-18 budget of $ 14,847,232. Personnel Changes The number of full -time equivalen t positions (FTE) budgeted for FY 2018- 19 are 49.04 FTEs, which are 1.54 FTEs more than the 47.50 FTEs in the original FY 2017- 18 budget. This represents a 3.2 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenue s of $975,465 in FY 2018- 19, are $ 828,640 or 564.4%  more than FY 2017- 18 revenues of $ 146,825. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 22,015,020 budget for FY 2019- 20 is $3,279,274 or 17.5%
more than the Mayor’s proposed FY 2018-19 budget of $18,735,746. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 61.40 FTEs, which are 12.36 FTEs more than the 49.04 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 25.2%  increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 125,402 in FY 2019- 20, are $ 850,063 or 87.1%  less than FY 18- 19 estimated revenues of $ 975,465. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  REG– ELECTIONS SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YE AR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Department of Elections 16,696,145 16,341,790 18,841,748 14,413,993 14,847,232 18,735,746 FTE Count 52.17 48.51 57.01 47.9 47.50 49.04 The Department’s budget increased by $  2,039,601 or 12.22% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count decreased by 3.13 or 6 % from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by  $3,888,514 largely primarily related to growth in salary and benefit costs, the cost of leasing a new voting system, and cos t increases related to election material printing. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has increased by $3,279,274 largely due to the fact that the City and County will hold two elections during the fiscal year. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  REG– ELECTIONS SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 115,000 in FY 2018- 19. Of the $ 115,000 in recommended reductions, $ 70,000 are ongoing savings and $ 45,000 are one -time savings. These reductions would still allow an increase of
$ 3,773,514 or 25.4% in the Department’s FY 2018- 19 budget. In addition, the Budget and Legislative Analyst recommends closing out prior year unexpended encumbrances of $ 135,044, for total General Fund savings of $ 250,044. Y EA R TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 175,000 in FY 2019- 20. Of the $ 175,000 in recommended reductions, $ 175,000 are ongoing savings and none are one -time savings. These reductions would still allow an increase of $ 3,104,274 or 16.6% in the Department’s FY 2019- 20 budget. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 REG - Elections Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T REG Elections Services Systems Consulting Services$15,000 xx $0 Miscellaneous Facilities Rental$30,000xx $0 Postage$50,000x $25,000x Printing$20,000x $150,000x One-TimeOngoing Total One-TimeOngoing Total General Fund $45,000$70,000$115,000 General Fund $0$175,000 $175,000 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$45,000 $70,000$115,000 Total$0$175,000 $175,000 FY 2018-19FY 2019-20 FTEAmountFTEAmount Reduce to reflect the number of voters who require election materials to be mailed in various languages Ongoing savings Reduce to reflect historical Department expenditures and actual need FY 2018-19 One-time savings Reduce to reflect historical Department expenditures and actual need One-time savings Total Recommended Reductions FY 2019-20 Total Recommended Reductions Reduce to reflect historical Department expenditures and actual need Ongoing savings Year Department Code Fund Code Supplier No Supplier Name Project Code Remaining Balance
/20/2017 232302 10000 18466 IMPARK 10026787  $ 98,000.00 /20/2017 232302 10000 10525 STAPLES BUSINESS ADVANTAGE 10026787  $ 21,284.12 /5/2017 246641 10000 10525 STAPLES BUSINESS ADVANTAGE 10026787  $ 5,000.00 /28/2016 232302 10000 26079 AGURTO CORPORATION DBA PESTEC 10026787  $ 2,232.36 /14/2016 232302 10000 19315 GRAINGER 10026787  $ 2,037.05 /17/2016 232302 10000 12182 RICOH USA INC 10026787  $ 1,000.00 /3/2016 232302 10000 18466 IMPARK 10026787  $ 914.00 /12/2017 232302 10000 21253 DOMINION VOTING SYSTEMS INC 10026787  $ 875.00 /24/2016 232302 10000 18871 HERC RENTALS INC 10026787  $ 495.27 /24/2016 232302 10000 9046 U S PURE WATER CORP 10026787  $ 485.00 /17/2016 232302 10000 12182 RICOH USA INC 10026787  $ 462.05 /31/2016 232302 10000 18871 HERC RENTALS INC 10026787  $ 413.26 /31/2016 232302 10000 18871 HERC RENTALS INC 10026787  $ 338.24 /21/2016 232302 10000 8698 VERIZON WIRELESS 10026787  $ 264.42 /31/2016 232302 10000 18871 HERC RENTALS INC 10026787  $ 221.46 /19/2016 232302 10000 12182 RICOH USA INC 10026787  $ 202.00 /5/2017 232302 10000 17230 K & H INTEGRATED PRINT SOLUTIONS 10026787  $ 189.08 /20/2017 232302 10000 8698 VERIZON WIRELESS 10026787  $ 155.24 /24/2016 232302 10000 9046 U S PURE WATER CORP 10026787  $ 135.12 /3/2016 232302 10000 13298 PENSKE TRUCK LEASING CO LP 10026787  $ 103.61 /22/2017 232302 10000 13966 OFFICE RELIEF INC 10026787  $ 61.77 /19/2016 232302 10000 12182 RICOH USA INC 10026787  $ 61.72 /7/2016 232302 10000 12182 RICOH USA INC 10026787  $ 59.02 /4/2016 232302 10000 18871 HERC RENTALS INC 10026787  $ 38.49 /8/2017 232302 10000 19209 GRM INFORMATION MANAGEMENT SERVICES 026787  $ 16.00 Total $135,044.28 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYS T DEPARTMENT: HRD – HUMAN RESOURCES Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 101,319,776 budget for FY 2018- 19 is $8,023,554 or 8.6%
more than the original FY 2017-18 budget of $ 93,269,222. Personnel Changes The number of full -time eq uivalent positions (FTE) budgeted for FY 2018- 19 are 168.45 FTEs, which are 20.67 FTEs more than the 147.78 FTEs in the original FY 2017- 18 budget. This represents a 14 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department' s revenues of $82,319,827 in FY 2018- 19 are $ 4,752,142 or 6.1 % more than FY 2017- 18 revenues of $ 77,594,685. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 99,142,538 budget for FY 2019- 20 is $2,177,238 or 2.1% less t han the Mayor’s propo sed FY 2018- 19 budget of $ 101,319,776. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 160.55 FTEs, which are 7.9 0 FTEs less than the 168.45 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 4.7 % decrease in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 82,911,694 in FY 2019- 20 are $ 591,867 or 0.7% more than FY 2018- 19 estimated revenues of $ 82,319,827. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  HRD – HUMAN RESOURCES SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Department of Human Resources 77,898,019 81,400,546 87,992,304 95,016,164 93,296,222 101,319,776 FTE Count 135.32 143.28 152.41 154.88 147.78 168.45 The Department’s budget increased by $ 101,319,776 or 30.1% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by
.13 or 24.5% from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $8,023,554 largely due to:
One time funding for upcoming labor ne gotiations.  In addition, the Department made increases in Workers C ompensation and the Equal Oppor tunity and Client S ervices divisions have added staff due to increased demand for services. Finally, the budget includes one -time funds for hiring modernization projects. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has decreased by  $2,177,238 largely due to: The expiration of one time funds for labor negotiations. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  HRD – HUMAN RESOURCES SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$330,568 in FY 2018- 19. All o f the $ 330,568 in recommended reductions are one -time savings. These reductions would still allow an increase of $ 7,692,986 or 8.2% in the Department’s FY 2018-19 budget. In addition, the Budget and Legisla tive Analyst recommends closing out prior year unexpended encumbrances of $ 19,788, for total General Fund savings of $ 350,356. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst does not propose any reductions in FY 2019 -20. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 HRD - Human Resources Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T HRD Recruit-Assess-Client Svc Attrition Savings($323,060) ($438,999) $115,939xx $0 Mandatory Fringe Benefits($130,467)($177,289) $46,822xx $0 Total Savings$162,761 Total Savings$0 HRD Equal Emplymt Opportunity Attrition Savings($33,061)($153,945.00) $120,884xx $0 Mandatory Fringe Benefits($12,833)($59,756) $46,923xx $0 Total Savings$167,807 Total Savings$0 One-TimeOngoingTotal One-TimeOngoing Total General Fund $330,568 $0$330,568 General Fund $0$0$0 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$330,568 $0$330,568 Total$0$0$0 FY 2018-19FY 2019-20 FTEAmountFTEAmount FY 2018-19 Increase Attrition to reflect delays in hiring for EEO positions.One time saving. Increase Attrition Savings to reflect delayed hiring for Recruitment and Client Services positions. One time saving. Total Recommended Reductions FY 2019-20 Total Recommended Reductions Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 HRD - Human Resources Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount HRD Equal Emplymt Opportunity 33 Equal Employment Opportunity Programs Specialist3.08 3.08 $04.004.00 $0 Mandatory Fringe Benefits$0 $0 Total Savings$0Total Savings$0 One-TimeOngoingTotal One-TimeOngoing Total General Fund $0$0$0General Fund $0$0$0 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$0 $0$0 Total$0$0$0 Policy/Reserve Recommendations FY 2018-19FY 2019-20 Total Policy/Reserve RecommendationsTotal Policy/Reserve Recommendations Fund 3.08 FTE new 1233 Equal Employment Opportunity Programs Specialist positions on a three-year limited term basis rather than as permanent positions. The Department cites a 300% increase in EEO complaints since FY 2012-13, however the increase can be attributed in part to increased media attention on workplace harassment and the addition of MTA cases to the general HR caseload in FY 2015-16 (two EEO investigator positions were added in FY 2016-17).  While it is important to investigate complaints in a timely manner, it is unclear whether present trends will continue indefinitely or if complaints will decrease to a level closer to the historical average. Making the positions three year limited term would allow the Department to address their increased caseload while also exercising caution with staffing resources.  After this period the Board could renew the positions assuming demand remained the same, or adjust staffing if demand decreases in a meaningful way. Fund new 1233 Equal Employment Opportunity Programs Specialist FTE Positions on a three-year limited term basis. Savings would be realized in FY 21-22 if positions are deleted at the end of the three year term. Year Department Code Fund Code Supplier No Supplier Name Project Code Remaining Balance 16 232025 10000 20223 FIELDS CONSULTING GROUP INC 10026742 6,300 16 232025 10020 10486 STATE OF CALIFORNIA / DEPT OF JUSTICE 10024337 13,488 Total 19,788 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  FAM– FINE ARTS MUSEUM Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 22,536,444 budget for FY 2018- 19 is $264,820 or 1.2 % more than the original FY 2017-18 budget of $ 22,271,624. Personnel Changes The number of full -time equiv alent positions (FTE) budgeted for FY 2018- 19 are 110.06 FTEs, which are 0.74 FTEs less than the 110.80 FTEs in the original FY 2017- 18 budget. This represents a 0. 7% decrease in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's r evenues of $4,266,650 in FY 2018- 19, are $ 560,850 or 11.6%  less than FY 17- 18 revenues of $ 4,827,500. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 23,152,264 budget for FY 2019- 20 is $615,820 or 2.7 % more t han the Mayor’s proposed FY 2018-19 budget of $ 22,536,444. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 109.97 FTEs, which are 0.09 FTEs less than the 110.06 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 0.1 % de crease in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 4,348,403 in FY 2019- 20 are $ 81,753 or 1.9 % more than FY 18- 19 estimated revenues of $ 4,266,650. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F
OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  FAM – FINE ARTS MUSEUM SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Fine Arts Museum 17,107,968 17,602,878 18,262,298 19,361,422 22,271,624 22,536,444 FTE Count 111.14 112.53 113.58 108.70 110.80 110.06 FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 264,820 largely due to: COLA adjustments and new and increased spending for two capital projects: a masonry repair project at the Legion of Honor and a project to replace security doors at the entrance to special exhibition galleries in the de Young Museum. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has increased by $ 615,820 largely due to: Four capital projects: A tower drainage project at the de Young Museum and skylight structure, clearstory window , and sump pump replacement project s at the Legion of Honor . RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F
OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  FAM – FINE ARTS MUSEUM SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 15,703 in FY 2018- 19. All o f the $ 15,703 in recommended reductions are ongoing savings. These reductions would still allow an increase of  $249,117 or 1.1 % in the Department’s FY 18- 19 budget. Y EAR TWO: FY 2019-20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 50,000 in FY 2019- 20. All o f the $ 50,000 in recommended reductions are ongoing savings. These reductions would still allow an increase of  $565,820 or 2.5 % in the Department’s FY 19- 20 budget. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 FAM - Fine Arts Museum Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FA Public Art and Culture Attrition Savings(8.69) (8.84) ($676,465) ($687,102)$10,637xx(8.69) (8.69) ($676,465) ($676,465) $0 Mandatory Fringe Benefits ($316,323)($321,389) $5,066xx ($323,700)($323,700) $0 Total Savings$15,703 Total Savings$0 Capital Renewal Projects$500,000$450,000 $50,000 xx One-TimeOngoing Total One-TimeOngoing Total General Fund $15,703 $0$15,703 General Fund $50,000 $0$50,000 Non-General Fund$0 $0$0Non-General Fund $0$0$0 Total$15,703 $0$15,703 Total$50,000 $0$50,000 Total Recommended Reductions FY 2019-20 Total Recommended Reductions FY 2018-19FY 2019-20 FTEAmountFTEAmount FY 2018-19 Increase attrition savings by 0.15 FTEs to account for hiring process for 1.0 FTE vacant 8226 Museum Guard. A requisition has been sent to Mayor's Office. One-time saving in FY 2019-20 Decrease expenditure on de Young Tower Drainage Project by 10% due to lack of detailed cost estimate. One-time savings BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  AAM– ASIAN ART MUSEUM Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed  $12,014,112 budget for FY 2018- 19 is $1,051,715 or 9.6 % more than the original FY 2017-18 budget of $ 10,962,397. Personnel Changes The number of full -time equ ivalent positions (FTE) budgeted for FY 2018- 19 are 58.30 FTEs, which are 0.48 FTEs more than the 57.82 FTEs in the original FY 2017- 18 budget. This represents a 0.8%  increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 695,000 in FY 2018- 19, are the same as FY 2017- 18 revenues of $ 695,000. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 11,484,312 budget for FY 2019- 20 is $529,800 less than the Mayor’s proposed FY 2018- 19 budget of $ 12,014,112 Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 58.18 FTEs, which are 0.12 FTEs less than the 58.30 FTEs in the Mayor’s proposed FY 2018-19 budget. This represents a 0.2 % decrease in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 695,000 in FY 2019- 20, are the same as FY 2018- 19 estimated revenues of $695,000. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019-20 D EPARTMENT:  AAM– ASIAN ART MUSEUM SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Asian Art Museum 8,744,439 9,456,379 10,289,633 10,856,486 10,962,397 12,014,112 FTE Count 57.83 57.76 57.15 57.14 57.82 58.30 The Department’s budget increased by $3,269,673 or 37. 4% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by 0.47 or 0.81% from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018-19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 1,051,715 largely due to changes primarily driven by capital projects. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has decreased by  $529,800 largely due to changes primarily driven by capital projects. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019-20 D EPARTMENT:  AAM– ASIAN ART MUSEUM SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$16,119 in FY 2018- 19. Of the $16,119 in recommended reductions, $16,119 are ong oing savings and none are one -time savings. These reductions would still allow an increase of
$1,035,596 or 9.4% in the Department’s FY 2018 -19 budget. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$16,230 in FY 2019- 20. Of the $16,230 in recommended reductions, $ 16,230 are ongoing savings and none are one -time savings. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 AAM - Asian Art Museum Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T AAM Asian Art Museum 93 Attrition Savings(2.00) (2.12) ($185,695) ($196,837) $11,142x(2.00)(2.12) ($185,695) ($196,837) $11,142x Mandatory Fringe Benefits($82,955) ($87,932) $4,977x ($84,808)($89,896) $5,088x Total Savings $16,119 Total Savings$16,230 One-TimeOngoingTotal One-TimeOngoing Total General Fund $0$16,119 $16,119 General Fund $0$16,230 $16,230 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$0$16,119 $16,119 Total$0$16,230 $16,230 Total Recommended Reductions FY 2019-20 Total Recommended Reductions Ongoing savings. Increase Attrition Savings to reflect anticipated delays in hiring and vacancies. The Department has a projected salary surplus of approximately $43,000 in FY2017-
. FY 2018-19 FY 2018-19FY 2019-20 FTEAmountFTEAmount BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  ADM– CITY ADMINISTRATOR Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 460,532,499 budget for FY 2018- 19 is $69,225,596 or 17.7% more than the original FY 2017-18 budget of $ 391,306,903. Personnel Changes The number of full -time e quivalent positions (FTE) budgeted for FY 2018- 19 are 884.23 FTEs, which are 39.22 FTEs more than the 845.01 FTEs in the original FY 2017- 18 budget. This represents a 4.6%  increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 390,652,811 in FY 2018- 19, are $ 65,089,744 or 20.0%  more than FY 2017- 18 revenues of $ 325,563,067. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $452,753,784 budget for FY 2019-20 is $7,778,715 or 1.7 % less t han the Mayor’s proposed FY 2018- 19 budget of $ 460,532,499. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 895.41 FTEs, which are 11.18 FTEs more than the 884.23 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 1.3 % increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 365,794,200 in FY 2019- 20, are $ 24,858,611 or 6.4 % less than FY 2018- 19 estimated revenues of $ 390,652,811. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  ADM– CITY ADMINISTRATOR SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YE AR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed City Administrative Services 4,559,401 309,169,005 372,101,195 364,813,180 391,306,903 460,532,499 FTE Count 716.24 749.61 802.64 829.52 845.01 884.23 The Department’s budget increased by $165,973,098 or 56.3 % from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s F TE count increased by 7.99 or 23.5 % from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 69,225,596 largely due to cost s related to the Hall of Justice Exit , budget growth in the Digital Services program due to a transfer of staff from the Department of Technology to the City Administrator, and a program promoting the count for 2020 census. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has decreased by  $7,778,715 largely due to expiration of one -time capital projects budgeted in FY 2018 -19. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  ADM– CITY ADMINISTRATOR SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 420,713 in FY 2018- 19. Of the $ 420,713 in recommended reductions, $ 296,576 are ongoing savings and $ 124,137 are one-time savings. These reductions would still allow an increase of $ 68,804,883 or 17.6% in the Department’s FY 2018- 19 budget. In addition, we have identified $13, 334,310 to be placed on Budget and Finance Committee Reserve pending detailed cost expenditures for the exit from the Hall of Justice. We have also identified $71,991 in reductions that are policy recommendations for the Committee’s consideration . Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 229,063 in FY 2019- 20. All the recommended reductions are ongoing.  These reductions would still allow a decrease of  $8,007,778 or 1.7 % in the Department’s FY 2019- 20 budget. In addition, we have identified $8,000,000 to be placed on Budget and Finance Committee Reserve pending detailed cost expenditures for the exit from the Hall of Justice. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 ADM - City Administrator Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T City Administrators Program, OCEIA 23 Senior Administrative Analyst1.00 0.86 $114,618 $98,571$16,047X $114,618$114,618 $0X Mandatory Fringe Benefits$46,216 $39,746 $6,470X $47,000$47,000 $0X Total Savings $22,517 Total Savings$0 Medical Examiner Attrition Savings(2.40)(2.90) ($336,485) ($406,586) $70,101XX $0 Mandatory Fringe Benefits($122,566)($148,101) $25,535XX $0 Total Savings$95,636 Total Savings$0 Real Estate Division Manager V 1.000.00 $178,221 $0$178,221 1.000.00 $178,221 $178,221 Mandatory Fringe Benefits$64,633$0$64,633 $66,054$66,054 Manager II0.000.77 $0$109,928 ($109,928) 0.000.77 $0$142,764 ($142,764)
Mandatory Fringe Benefits$0$44,213 ($44,213) $0$58,879 ($58,879)
Total Savings $88,712 Total Savings$42,632 Risk Management 22 Administrative Analyst 1.000.00 $98,363 $0$98,363 $98,363$98,363 Increase attrition savings to account for the hiring timeline of 1.00 FTE 1823 Senior Administrative Analyst. The Department has only recently requested to fill the position, and may change the job classification due to needs. The Department is projected to have over $3.2 million in salary savings in FY 2017-18 and had $4.4 million in FY 2016-17. One-time savings Deny the interim exception for 1.00 FTE new Manager V position. Approve 0.77 FTE for Manager II for the Permit Center. This position will oversee 3.00 FTE who will not be hired until FY 2019-20. Manager II classification is sufficient to perform the duties described by the Department, and to provide adequate supervision of the unit and staff. On going savings FTEAmount One-time savings FY 2018-19FY 2019-20 FTEAmount Deny interim exception and approve 0.86 FTE 1823 Senior Administrative Analyst to reflect realistic hiring date for this new position. The candidates for this position are still being screened and no offer has been extended yet. The Department is projected to have over $3.2 million in salary savings in FY 2017-18 and had $4.4 million in FY 2016-17. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 ADM - City Administrator Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FTEAmount FY 2018-19FY 2019-20 FTEAmount Mandatory Fringe Benefits$41,302 $0$41,302 $42,072$42,072 Total Savings$139,665 Total Savings$140,435 Digital Services 54 IS Business Analyst-Principal1.000.00 $146,005 $146,005X $146,005 $146,005X Mandatory Fringe Benefits$53,246 $53,246X $54,349 $54,349X 53 IS Business Analyst-Senior0.001.00 $126,107($126,107)X $126,107($126,107)X Mandatory Fringe Benefits$48,754 ($48,754)X $49,525($49,525)X Total Savings $24,390 Total Savings$24,722 53 IS Business Analyst-Senior1.000.00 $126,107 $126,107X $126,107 $126,107X Mandatory Fringe Benefits$48,754 $48,754X $49,525 $49,525X 52 IS Business Analyst0.001.00 $108,914($108,914)X $108,914($108,914)X Mandatory Fringe Benefits$44,655 ($44,655)X $45,444($45,444)X Total Savings $21,292 Total Savings$21,274 43 IS Engineer-Senior 1.000.86 $149,593 $128,650 $20,943XX $0 Ongoing savings Delete 1.00 FTE 1822 Administrative Analyst position that has been vacant since 13. The Department has three vacant 1822 positions since at least 2016. The Department is projected to have over $3.2 million in salary savings in FY 2017-18 and had $4.4 million in FY 2016-17. Deny proposed upward substitution of 1.00 FTE 1052 IS Business Analyst to 1.00 FTE 1053 IS Business Analyst-Senior due to inadequate justification. The Department of Technology is transferring Digital Services to ADM in order to
"streamline operations." Denying this upward substitution will still result in a net gain of 1.00 FTE IS Business Analyst to this project in FY 2018-19. Digital Services is also adding 5.00 FTE positions in FY 2019-20, including 1.00 FTE IS Business Analyst-Principal. Ongoing savings Deny proposed upward substitution of 1.00 FTE 1053 IS Business Analyst-Senior to
.00 FTE 1054 IS Business Analyst-Principal due to inadequate justification. The Department of Technology is transferring Digital Services to ADM in order to
"streamline operations." Denying this upward substitution will still result in a net gain of 1.00 FTE IS Business Analyst-Principal to this project in FY 2018-19. Digital Services is also adding 5.00 FTE positions in FY 2019-20, including 1.00 FTE IS Business Analyst-Principal. Ongoing savings Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 ADM - City Administrator Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FTEAmount FY 2018-19FY 2019-20 FTEAmount Mandatory Fringe Benefits$53,990 $46,431 $7,559XX $0 Total Savings$28,502 Total Savings$0 One-TimeOngoingTotal One-TimeOngoing Total General Fund $124,137$68,199$192,336 General Fund $0$45,996 $45,996 Non-General Fund$0$228,377 $228,377 Non-General Fund $0$183,067 $183,067 Total$124,137 $296,576$420,713 Total$0$229,063 $229,063 Office of Cannabis 23 Senior Administrative Analyst1.000.00 $114,618 $114,618X $114,618 $114,618X Mandatory Fringe Benefits$46,216 $46,216X $47,000 $47,000X 40 Junior Management Assistant0.001.00 $79,724($79,724)X $79,724($79,724)X Mandatory Fringe Benefits$36,190 ($36,190)X $36,982($36,982)X Total Savings $44,920 Total Savings$44,912 Administration 32 Manager IV1.000.00 $165,259 $165,259X $165,259 $165,259X Mandatory Fringe Benefits$61,996 $61,996X $66,054 $66,054X 23 Manager II0.001.00 $142,764($142,764)X $142,764($142,764)X Total Recommended ReductionsTotal Recommended Reductions Policy Recommendation FY 2019-20FY 2018-19 Deny proposed upward substitution of 1.00 FTE 1840 Junior Management Assistant to 1.00 FTE 1823 Senior Administrative Analyst. The Board of Supervisors approved the Office of Cannabis in July 2017 (File 17-0275).  At that time, the Board of Supervisors approved three new positions with the Department, to be funded through a programmatic budget of $700,000: 1.00 FTE Manager III, 1.00 FTE 1824 Principal Administrative Analyst and 0.77 FTE 1840 Junior Management Assistant. The Department claims to have already hired a person to fill the 1840 position in a classification above what the Board approved. This is a policy matter for the Board's consideration. Ongoing savings Deny interim exception and reduce 1.00 FTE 1043 IS Engineer-Senior to 0.86 FTE to reflect hiring timeline. According to the Mayor, this position is funded through the General Fund. One-time savings Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 ADM - City Administrator Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FTEAmount FY 2018-19FY 2019-20 FTEAmount Mandatory Fringe Benefits$57,420 ($57,420)X $58,879($58,879)X Total Savings $27,071 Total Savings$29,670 Real Estate Programmatic Budgets$5,400,000 $5,400,000XX $0 Buildings, Structure and Improvement$7,934,310$0$7,934,310 XX $8,000,000 $0$8,000,000 XX Place $5,400,000 in Programmatic Budgets on Budget and Finance Committee Reserve. According to the Department, these funds are for furnishings, fixtures and equipment related to the Justice Facilities Improvement Program, which encompasses the exit from the Hall of Justice and relocations within the Hall of Justice. The Department has not provided sufficient documentation of these costs. The Board of Supervisors should place these funds on B&F Committee Reserve until the Department can provide sufficiently detailed cost plans for the expenditures. Place $7,934,310 in Buildings, Structure and Improvement on Budget and Finance Committee Reserve. According to the Department, these funds are for new leases to begin the process of relocating staff from the Hall of Justice. The Department has not provided sufficient documentation of these costs. The Board of Supervisors should place these funds on B&F Committee Reserve until the Department is able to provide sufficient detail regarding these expenditures. The Board of Supervisors previously appropriated $8 million for FY 2017-18, and as of May, no funds have been expended. In addition to the programmatic budget above, and the $15.9 million in the current proposed budget, the total allocated funds for the Justice Facilities Project would be $29.3 million from FY 2016-17 through FY 2019-20. Place $8,000,000 in Buildings, Structure and Improvement on Budget and Finance Committee Reserve. According to the Department, these funds are for new leases to begin the process of relocating staff from the Hall of Justice. The Department has not provided sufficient documentation of these costs. The Board of Supervisors should place these funds on B&F Committee Reserve until the Department is able to provide sufficient detail regarding these expenditures. Reserve Recommendations Deny proposed upward substitution of 1.00 FTE 0535 Development Services Manager to 1.00 FTE 0932 Manager IV, and approve upward substitution to 1.00 FTE 0923 Manager II. The position will oversee 2.00 FTE and the job description is more aligned with an 0923 Manager II, which would provide sufficient supervision. The Department claims to have already filled this position at the 0932 level, without Board approval. This is a policy matter for the Board's consideration. Ongoing savings Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 ADM - City Administrator Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FTEAmount FY 2018-19FY 2019-20 FTEAmount One-TimeOngoing Total One-TimeOngoing Total General Fund $13,334,310 $71,991 $0General Fund $0$0$0 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$13,334,310 $71,991$13,406,301 Total$0$0$8,000,000 FY 2018-19FY 2019-20 Total Policy/Reserve RecommendationsTotal Policy/Reserve Recommendations BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  TIS-GSA - TECHNOLOGY Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 128,185,113 budget for FY 2018- 19 is $11,481,035 or 9.8 %
more than the original FY 2017-18 budget of $ 116,704,078. Personnel Changes The number of full -time e quivalent positions (FTE) budgeted for FY 2018- 19 are 225.29 FTEs, which are 6.69 FTEs less than the 231.98 FTEs in the original FY 2017- 18 budget. This represents a 2.9 % decrease in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 116,584,627 in FY 2018- 19, are $ 3,439,851 or 3.0 % more than FY 2017- 18 revenues of $ 113,144,776. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 125,272,763 budget for FY 2019- 20 is $2,912,350 or 2.3 % less t han the Mayor’s proposed FY 2018-19 budget of $ 128,185,113. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 225.59 FTEs, which are 0.30 FTEs more than the 225.29 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represe nts a 0.1% increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 117,909,272 in FY 2019- 20, are $ 1,324,645 or 1.1 % more than FY 2018- 19 estimated revenues of $ 116,584,627. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  TIS-GSA - TECHNOLOGY SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HI STORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed GSA - Technology 82,746,946 93,483,133 96,741,403 113,191,513 116,704,078 128,185,113 FTE Count 215.64 209.44 220.60 227.80 231.98 225.29 The Department’s budget increased by $ 45,438,167 or 54.9% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by 9.65 or 4 .5% from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 11,481,035 largely due to increases of $5,521,480 in programmatic projects, $3,167,353 in services of other departments, and $2,244,905 in non -personnel services. FY 2019-20 The Department’s proposed FY 2019- 20 budget has decreased by $2,912,350 largely due to reductions of $1,742,251 in capital outlay, $1,572,274 in non -personnel services, and $ 472,000 in programmatic projects. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  TIS-GSA - TECHNOLOGY SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 1,927,361 in FY 2018- 19. Of the $ 1,927,361 in recommended reductions, $ 26,732 are ongoing sav ings and $1,900,629 are one-time savings. These reductions would still allow an increase of $ 9,553,674 or 8.2 % in the Department’s FY 2018- 19 budget. Y EAR TWO: FY 2019-20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 26,709 in FY 2019- 20. All  $26,709 of the recommended reductions are ongoing savings. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 TIS- GSA-Technology Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T DT SD Service Delivery 04 Project Manager II1.00 0.00 $163,171 $0$163,171 1.000.00 $163,171 $0$163,171 Mandatory Fringe Benefits$56,799 $0$56,799 $57,885$0$57,885 02 Project Manager I0.001.00 $0$141,023 ($141,023) 0.001.00 $0$141,023 ($141,023)
Mandatory Fringe Benefits$0$52,215 ($52,215) $0$53,324 ($53,324)
Total Savings $26,732 Total Savings$26,709 DT Public Safety 93 Attrition($297,796)($342,170) $44,374X Mandatory Fringe Benefits($127,134) ($146,467) $19,333X Total Savings $63,707 Total Savings$0 DT Chief Technology Officer 93 Attrition($33,664)($59,971) $26,307X Mandatory Fringe Benefits($11,561) ($22,176) $10,615X Total Savings $36,922 Total Savings$0 DT Communications Bldgs,Struct&Imprv Proj-Budget$3,350,000$1,550,000$1,800,000XX One-TimeOngoing Total One-TimeOngoing Total General Fund $1,864,201 $17,055$1,881,256 General Fund $0$17,040 $17,040 Non-General Fund$36,428 $9,677$46,105Non-General Fund $0$9,669 $9,669 Total$1,900,629 $26,732$1,927,361 Total$0$26,709 $26,709
*Fund 28070 (for personnel expenditures) is derived 63.8% from the General Fund and 36.2% from Non-General Fund sources. Total Recommended Reductions FY 2019-20 Total Recommended Reductions Ongoing savings FY 2018-19FY 2019-20 FTEAmountFTEAmount FY 2018-19 Deny upward substitution of 1.0 FTE 1042 IS Engineer-Journey position to 5504 Project Manager II, and approve substitution to 5502 Project Manager I instead. 02 classification is sufficient to carry out the duties of this position. Increase Attrition to reflect hiring timeline for vacant 8234 Fire Alarm Dispatcher position. Position has been vacant since 3/18/16 and RTF has not yet been approved by DHR. N/A Increase Attrition to reflect hiring timeline for vacant 1063 IS Programmer Analyst position. Position has been vacant since 7/28/17.  N/A Reduce budget for FiberSF project to reflect revised project scope. Additional analysis is needed and RFP will not be issued in FY 2018-19.N/A BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  DPW– PUBLIC WORKS Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $374,255,101 budget for FY 2018-19 is $18,803,092 or 5.3 %
more than the original FY 2017-18 budget of $ 355,452,009. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 1,060.66 FTEs , which are 34.14 FTEs more than the 1,026.52 FTEs in the original FY 2017- 18 budget. This represents a 3.3 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 257,250,203 in FY 2018- 19 are $ 24,519,718 or 10.5%  more than FY 2017- 18 revenues of $ 232,730,485. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $306,355,688 budget for FY 2019-20 is $67,899,413 or 18.1%
less t han the May or’s proposed FY 2018- 19 budget of $374,255,101. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 1,064.68 FTEs, which are 4.02 FTEs more than the 1,060.66 FTEs in the Mayor’s proposed FY 2018- 19 budget. Thi s represents a 0.4 % increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 189,009,688 in FY 2019- 20 are $ 68,240,515 or 26.5%  less than FY 2018- 19 estimated revenues of $ 257,250,203. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  DPW – PUBLIC WORKS SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY O F 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Public Works 159,380,342 220,180,380 260,213,596 290,244,640 355,452,009 374,255,101 FTE Count 825.03 852.17 924.94 981.44 1,026.52 1,060.66 The Department’s budget increased by $214,874,759 or 135% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by 5.63 or 29% from the adopted budget in FY 2013- 14 to the proposed budget in FY 2018-19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 18,803,092 largely due to: A n expansion of funding for street cleaning and the Pit Stop program, as well as additional capital expenditures, such as street resurfacing. In April 2018, the Board of Supervisors approved a resolution urging the Mayor to fund specific city- wide street cleaning as a priority in the FY 2018- 19 budget, including the Pit Stop program expansion, non- profit partner funding expansion, and equipment purchases (File 18 -0390). The prop osed budget has $1,530,814 for General F und equipment expenditures. In addition, the proposed budget has approximately $3.3 million per year for 44 new temporary street cleaning staff for the Community Corridors Program. Finally, the proposed budget includes $885,000 annually to create new Pit Stops and $165,000 annually to expand operating hours at existing Pit Stop locations. F Y 2019- 20 The Department’s proposed FY 2019 -20 budget has decreased by  $67,899,413 largely due to the expiration of one time capital expenditures. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  DPW – PUBLIC WORKS SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 1,386,262 in FY 2018- 19. Of the $ 1,386,262 in recommended reductions, $ 926,554 are ongoing savings and $ 459,708 are one-time savings. These reductions would still allow an increase of $ 17,416,830 or 4.9% in the Department’s FY 2018- 19 budget. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 990,277 in FY 2019- 20. Of the $ 990,277 in recommended reductions, $ 941,331 are ongoing savings and $ 48,946 are one -time savings. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 DPW- Public Works Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T Building, Design and Construction (BDC)
Hybrid Vehicle$75,156 $0$75,156 X $0 Attrition Savings(7.81)($958,628)($1,024,962) $66,334(7.81)($958,628)($1,024,962) $66,334 Mandatory Fringe Benefits0.00 ($369,617)($395,193) $25,576 0.00($379,216)($405,457) $26,241 Total Savings$91,910 Total Savings$92,575 Building Repair (BBR)
Ton Cargo Van$48,946$0$48,946 X $0 Ton Cargo Van with Electricians Package
$48,946$0$48,946 X Infrastructure, Design and Construction (IDC)
/2 Ton Truck$45,528 $0$45,528 X $0 Attrition Savings(4.11)($535,272)($591,606) $56,334 (4.11)($535,272)($591,606) $56,334 Mandatory Fringe Benefits0.00 ($201,471)($222,675) $21,204 0.00($206,167)($227,865) $21,698 Total Savings$77,538 Total Savings$78,032 Bureau of Street Use and Mapping (BSM)
Attrition Savings(2.05)($198,824)($333,074) $134,250X(2.05) ($198,824)($333,074) $134,250X Mandatory Fringe Benefits0.00 ($84,611)($141,742) $57,131X ($86,285)($141,742) $55,457X Total Savings$191,381 Total Savings$189,707 Street Environmental Services (SES)
Attrition Savings(2.84)($218,443)($272,910) $54,467X(2.85) ($218,499)($246,303) $27,804X Mandatory Fringe Benefits($100,874) ($137,709) $36,835X ($103,294)($126,723) $23,429XTotal Savings$91,302 Total Savings$51,232 Increase Attrition Savings to reflect actual needs. The Department ended FY 2016-with $478,974 in General Fund salary savings.  Increase Attrition Savings to reflect actual needs. Increase Attrition Savings to reflect actual needs. The Department ended FY 2016-with $478,974 in General Fund salary savings. Increase Attrition Savings to reflect actual needs. Increase Attrition Savings to reflect actual needs. The Department ended FY 2016-with $478,974 in General Fund salary savings. Increase Attrition Savings to reflect actual needs. Delete one replacement 1 Ton Cargo Van. The vehicle to be replaced has only
,851 and still has remaining useful life.One-time savings One-time savingsDelete one replacement 1 Ton Cargo Van with Electricians Package. The Delete one replacement 1/2 Ton Truck. The vehicle to be replaced has only 64,900 One-time savings Delete two replacement Hybrid Vehicles. The vehicles to be replaced have only
,983 and 45,454 miles after 14 years of service. The City is trying to right-size its fleet. The Department will still receive 2 replacement Hybrid Vehicles.One-time savings Increase Attrition Savings to reflect actual needs. The Department ended FY 2016-with $478,974 in General Fund salary savings. Increase Attrition Savings to reflect actual needs. FY 2018-19FY 2019-20 FTEAmountFTEAmount Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 DPW- Public Works Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount 08 Coordinator Of Citizen Involvement
.00 0.00 $126,053 $126,0531.000.00 $126,053 $126,053 Mandatory Fringe Benefits$48,739$48,739 $49,510$49,510 14 Public Relations Officer0.001.00 $108,164($108,164) 0.001.00 $108,164($108,164)
Mandatory Fringe Benefits$44,449($44,449) $45,240($45,240)
Total Savings$22,179 Total Savings$22,159 32 Manager IV1.540.77 $254,498 $127,249$127,249X2.001.00 $330,518 $165,259$165,259 Mandatory Fringe Benefits$95,476$47,738$47,738X $126,866$63,433$63,433Total Savings$174,987 Total Savings$228,692 Cisco Catalyst Switch$40,078$0$40,078 X $0 GEN Budgetary Attrition Savings(7.22)($861,697)($1,060,320) $198,623 (7.22)($861,697)($1,060,320) $198,623 Mandatory Fringe Benefits0.00 ($341,144)($419,778) $78,634 0.00($348,420)($428,732) $80,312 Total Savings $277,257 Total Savings$278,935 Systems Consulting Services $1,180,000$930,000$250,000 X $1,130,000$1,130,000 $0 Increase Attrition Savings to reflect actual needs. The Department ended FY 2016-with $478,974 in General Fund salary savings. Reduce Systems Consulting Services to reflect unknown timeline and cost. Many consulting services have not fully been determine, and the vendor has not yet been found. This includes a $480,000 project on Capital Project Lifecycle Management, $140,000 project on Advance Document Management, and
$130,000 on Advance Document Management. One time savings Deny proposed upward substitution of 1.00 FTE 1314 Public Relations Officer to
.00 FTE 5408 Coordinator of Citizen Involvement. The responsibilities of this position can be carried out by the existing classification as there are only 5.00 FTEs within this Division, including one vacant position, and a Communication Coordinator who has a supervisory role. On going savings Delete 0.77 FTE new 0932 Manager IV positions due to inadequate justification. One of these new proposed positions is for the swing and night shift, which does not need a Manager IV position and already has a supervisor. The Division already has three 0932 Manager IV positions.  On going savings The Department is receiving two new Dell Server Blades that will increase the bandwidth at Yard Operations. The Department does not need this item.  One time savings Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 DPW- Public Works Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount One-TimeOngoing Total One-TimeOngoing Total General Fund $90,802$545,914 $636,715 General Fund $5,306$558,333 $563,639 Non-General Fund$368,906$380,640$749,547Non-General Fund $43,640$382,998 $426,638 Total$459,708$926,554$1,386,262 Total$48,946 $941,331 $990,277 Division Description Attrition Savings$0 Mandatory Fringe Benefits$0 Total Savings$0 Total Savings$0
#### Position Title$0 $0 Mandatory Fringe Benefits$0$0 Total Savings$0Total Savings$0 RationaleOngoing savings Policy/Reserve Recommendations Increase Attrition Savings due to …Ongoing savings Total Recommended ReductionsTotal Recommended Reductions FY 2018-19FY 2019-20 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  REC– RECREATION AND PARKS Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 231,324,667 budget for FY 2018- 19 is $9,779,314 or 4.4%
more than the original FY 2017-18 budget of $ 221,545,353. Personnel Changes The number of full -ti me equivalent positions (FTE) budgeted for FY 2018- 19 are 934.79 FTEs, which are 0.55 FTEs more than the 934.24 FTEs in the original FY 2017- 18 budget. This represents a 0.1 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 154,185,286 in FY 2018- 19 are $ 6,062,068 or 4.1 % more than FY 2017- 18 revenues of $ 148,123,218. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 207,471,781 budget for FY 2019- 20 is $23,852,886 or 10.3%
less t han the May or’s proposed FY 2018- 19 budget of $ 231,324,667. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 936.54 FTEs, which are 1.75 FTEs more than the 934.79 FTEs in the Mayor’s proposed FY 2018- 19 budget. This re presents a 0.2 % increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 129,025,418 in FY 2019- 20 are $ 25,159,868 or 16.3%  less than FY 2018- 19 estimated revenues of $ 154,185,286. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET IT EMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  REC – RECREATION AND PARKS SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Recreation and Parks 160,938,278 163,224,442 178,699,938 208,806,728 221,545,353 231,324,667 FTE Count 870.27 893.18 916.35 935.45 934.24 934.79 The Department’s budge t increased by $70,386,389 or 41.1% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’ s FTE count increased by
.52 or 7.4% from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 9,779,314 largely due to onetime capital projects such as Sargent John Macaulay Park, Potrero Hill Recreation Center, Indian Basin, and the Geneva Car Barn. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has decreased by  $23,852,886 largely due to expiration of one -time capital expenditures. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET IT EMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  REC – RECREATION AND PARKS SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 1,024,489 in FY 2018- 19. All o f the $ 1,024,489 in recommended reductions are one -time savings. These reductions would still allow an increase of $ 8,754,825 or 4.0% in the Department’s FY 2018-19 budget. In addition, the Budget and Legislative Analyst recommends closing out prior year unexpended encumbrances of $ 56,749, for total General Fund savings of $ 996,987. Y EAR TWO: FY 2019- 20 The Budget and Leg islative Analyst’s recommended reductions to the proposed budget total
$ 55,755 in FY 2019- 20. All o f the $ 55,755 in recommended reductions are one -time savings. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 REC - Recreation and Parks Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T Urban Forestry 93 Attrition Savings(4.84) ($420,650)($442,944) $22,294XX Mandatory Fringe Benefits($183,881) ($195,028) $11,147XX Total Savings $33,441 Golden Gate Park 93 Attrition Savings(23.46)($1,782,330)($1,849,072) $66,742XX Mandatory Fringe Benefits($826,042) ($859,413) $33,371XX Total Savings $100,113 Structural Maintenance- Overhead Skid Steer Stump Grinder$12,718$0$12,718XX $0 FY 2018-19FY 2019-20 FTEAmountFTEAmount Increase attrition savings due to delayed hiring by three months of 1.00 FTE 3436 Arborist Technician Supervisor I. The Urban Forestry division currently has 35.00 budgeted FTE but only 27.00 filled FTE positions. One-time savings Increase attrition savings due to delayed hiring of 2.00 FTE 3417 Gardener positions. The Department currently has 30 vacant gardener positions. One-time savings Delete one Skid Steer Stump Grinder. The Department does not need this item.One-time savings Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 REC - Recreation and Parks Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount Support of Parks & Open Space 93 Attrition Savings(5.89) ($435,677)($494,109) $58,432XX Mandatory Fringe Benefits($204,626) ($233,842) $29,216XX Total Savings $87,648 Chevrolet Colorado$46,235$0$46,235XX $0 Park Patrol 93 Attrition Savings(4.33)($318,653)($507,132) $188,479XX Mandatory Fringe Benefits($149,827) ($244,067) $94,240XX Total Savings $282,719 Support of Recreation Materials and Supplies$1,000,000$966,576$33,424XX $1,293,570$1,268,570 $25,000XX Non Professional Services$160,000 $105,000 $55,000XX $185,000$154,245 $30,755XX 93 Attrition Savings(9.37) ($687,556)($880,183) $192,627XX Mandatory Fringe Benefits($325,693) ($422,006) $96,313XX Total Savings $288,940 Delete one replacement Chevrolet Colorado. The vehicle to be replaced, a Ford Ranger, only has 47,747 miles and still has remaining useful life. This deletion would still allow Recreation and Parks to replace another Ford Ranger with a Chevrolet Colorado. The Department currently has 51 Ford Rangers and 17 Chevrolet Colorados. One-time savings Increase attrition savings due to delayed hiring of 7.00 FTE 8208 Park Ranger positions.  The Department currently has 10 vacant Park Patrol positions. Reduce Materials and Supplies to reflect historical spending. Reduce Materials and Supplies to reflect future need. One-time savings Increase attrition savings due to delayed hiring of 2.00 FTE 2708 Custodian positions. The Department currently has 16 vacant custodian positions.One-time savings Increase attrition savings due to delayed hiring of 6.00 FTE 3286 Recreation Coordinator positions. The Department as a whole currently has 29 vacant Recreation Coordinator positions.  Ongoing savings Reduce Non Professional Services to reflect historical spending. Reduce Non Professional Services to reflect anticipated need Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 REC - Recreation and Parks Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount CD Administration 93 Attrition Savings (0.10)($12,292)($68,459) $56,167X Mandatory Fringe Benefits($4,792)($32,876) $28,084X Total Savings $84,251 $0 One-TimeOngoingTotal One-TimeOngoing Total General Fund $940,238 $0$940,238 General Fund$55,755 $0$55,755 Non-General Fund$84,251 $0$84,251 Non-General Fund $0$0$0 Total$1,024,489 $0$1,024,489 Total$55,755 $0$55,755 CD Administration 04 Senior Personnel Clerk1.000.00 $78,358 $0$78,358X1.000,00 $78,358 $0$78,358X Mandatory Fringe Benefits$35,816 $0$35,816X $36,609$0$36,609X 08 Custodian0.001.00 $0$63,522 ($63,522)X0.001.00 $0$63,522 ($63,522)X Mandatory Fringe Benefits$0 $31,748 ($31,748)X $0$32,557 ($32,557)X Total Savings $18,904 Total Savings$18,888 Golden Gate Park Ford F250 Extended Cab$50,097$0$50,097XX $0 Policy Recommendations Total Recommended Reductions FY 2019-20 Total Recommended Reductions FY 2018-19 Increase attrition savings due to delayed hiring of 1.00 FTE 1824 Principal Administrative Analyst position. One time savings Delete one replacement Ford 250 Extended Cab. The vehicle has only 72,591 miles and still has remaining useful life. This reduction would still allow Recreation and Parks to replace one Ford F250. The Department currently has 99 Ford F250s.One-time savings Approval of the proposed upward substitution 1.00 FTE 2708 Custodian to 1.00 FTE 1204 Senior Personnel Clerk was done prior to Board approval. Board approval for this upward subsitution for the FY 2018-19 budget is a policy matter for the Board. Human Resources currently has 2.00 FTE Personnel Clerk and 2.00 1204 Senior Personnel Clerk. The Department reports that there is a temprorary employee currently in the position. On going savings Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 REC - Recreation and Parks Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount One-TimeOngoing Total One-TimeOngoing Total General Fund $0$18,904 $0General Fund $0$0$0 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$50,097 $18,904$69,001 Total$0$18,888 $0 Total Policy RecommendationsTotal Policy Recommendations FY 2018-19FY 2019-20 Year Department Code Fund Code Supplier No Supplier Name Project Code Remaining Balance 14 262676 10020 16829 KOFFLER ELEC MECH APPARATUS REPAIR INC 10013617 6,124 15 262692 10080 22814 CITY CARSHARE 10001739 9,404 15 262676 10010 11535 SAN FRANCISCO PARKS ALLIANCE 10016945 7,000 15 150705 10000 15706 MARIPOSA LEADERSHIP INC 10001737 9,800 16 262684 10080 13773 OTIS ELEVATOR CO 10001738 10,000 16 262684 10080 14394 NEOFUNDS BY NEOPOST 10001738 5,809 16 262692 10080 25188 ARC 10001739 8,612 Total  $56,749 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT: FIR – FIRE Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 398,429,004 budget for FY 2018- 19 is $16,871,294 or 4.42%
more than the original FY 2017-18 budget of $381,557,710. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 1,665.42 FTEs , which are 19.86 FTEs more than the 1,645.56 FTEs in the original FY 2017- 18 budget. This represents a 1.21%  increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 143,055,460 in FY 2018- 19 are $ 7,388,095 or 5.45%  more than FY 2017- 18 revenues of $135,667,365. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $409,250,154 budget for FY 2019-20 is $10,821,150 or 2.72%
more t han the Mayor’s pr oposed FY 2018- 19 budget of $ 398,429,004. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 1,666.04 FTEs, which are 0.62 FTEs more than the 1,665.42 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 0. 04% increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 144,453,523 in FY 2019- 20 are  $1,398,063 or 0.98%  more than FY 2018- 19 estimated revenues of $143,055,460. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  FIR – FIRE DEPARTMENT SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Fire Department 333,614,911 343,967,112 355,800,902 373,728,683 381,557,710 398,429,004 FTE Count 1,463.99 1,493.61 1,575.39 1,619.78 1,645.56 1,665.42 The Department’s budget increased by $ 64,814,093 or 19.43% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by 1.43 or 13.76% from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -
. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 16,871,294 largely due to continuations of multi -year hiring and fleet/eq uipment replacement initiatives and the recently agreed -upon Memorandum of Understanding between the City and the firefighters’ union. Under the hiring plan the Department has been allocated funding for three firefighter academies during FY 2018 -19 and FY 2019-20, and the Department is also absorbing the costs related to the expiration of federal FEMA grant funding that funded the salaries and benefits of newly -hired employees. The proposed FY 2018-19 budget also expands the Department’s multi- year equip ment plan. The new Memorandum of Understanding between the City and the firefighters’ union will take effect July 1, 2018 and results in salary and benefit cost increases, including a 3 percent wage increase effective July 1, 2018 and increases related to premium pays for training and education and special assignments. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has increased by $10,821,150 largely due to continuations of multi -year hiring and fleet/equipment replacement initiatives and the rece ntly agreed -upon Memorandum of Understanding between the City and the firefighters’ union. Under the hiring plan the Department has been allocated funding for three firefighter academies during FY 2018 -19 and FY 2019- 20, and the proposed FY 2019-20 budget also continues the Department’s multi -year fleet/equipment replacement plan . The Memorandum of Understanding between the City and the firefighters’ union will take effect July 1, 2018 and will result in salary and benefit cost increases during FY 2019- 20, including a 3 percent wage increase effective July 1, 2019 and increases related to premium pays for training and education and special assignments. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  FIR – FIRE DEPARTMENT SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST Staffing Levels In November 2005, San Francisco voters passed Proposition F –  Neighborhood Firehouses, wh ich requires the City to maintain and operate neighborhood firehouses and emergency apparatus at the same location s and to the same extent as existed on January 1, 2004. Although modern fire prevention systems and better equipment have likely reduced the need for on -duty firefighters since 2004 and analyses that show that coverage areas and travel times would not be negatively impacted by closures of certain stations , the Fire Department is required to maintain 2004 staffing levels. As a result, Fire Department management is unable to adjust staffing levels and work schedules in response to changing conditions in the most cost -effective manner, and the Budget and Legislative Analyst is unable to recommend adjustments to firefighter staffing levels at the Department. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  FIR – FIRE DEPARTMENT SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 1,135,096 in FY 2018- 19. Of the $ 1,135,096 in recommended reductions, all are one-time savings. These reductions woul d still allow an increase of $15,736,198 or 4.12% in the Department’s FY 2018-19 budget. In addition, the Budget and Legislative Analyst recommends closing out prior year unexpended encumbrances of $ 45,707.61, for total General Fund savings of $ 45,707.61. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 796,634 in FY 2019- 20. Of the $ 796,634 in recommended reductions, $ 96,634 are ongoing savings and $ 700,000 are one-time savings. These reducti ons would still allow an increase of
$ 10,024,516 or 2.52% in the Department’s FY 2019- 20 budget. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 FIR - Fire Department Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T Administration Equipment Purchase$1,137,132 $437,132$700,000XX $1,137,132$437,132$700,000XX Senior Administrative Analyst 0.770.50 $88,257 $57,310$30,947XX $0 Mandatory Fringe Benefits$35,588$23,109$12,479XX $0 Total Savings$43,426 Total Savings$0 Programmatic Projects$700,000$615,000 $85,000XX $0 Deny purchase of four replacement ambulances costing a total of $700,000. In total, the Department has been allocated funding for eight ambulances in FY 2018-
. The Department has not expended the full amount budgeted for ambulance purchases in the current year (FY 2017-18) and plans to carry forward $1.4 million of previously budgeted funds for ambulance purchases into FY 2018-19. The Department currently has a pilot program for the use of Vision Zero compatible ambulances in the place of the proposed replacement ambulances. The Budget and Legislative Analyst's recommended reduction of $700,000 will still allow the Department to purchase either eight non-Vision Zero compatible ambulances or Vision Zero compatible ambulances in FY 2018-19, depending on the results of the pilot program, by using carryforward funds of $1.4 million. The Budget and Legislative Analyst is recommending approval of the separate funding allocated for four Vision Zero compatible ambulances in FY 2018-19.  Deny purchase of four replacement ambulance scosting a total of $700,000. The Department is currently piloting the use of Vision Zero compatible ambulances in the place of the proposed ambulances. Reduce amount budgeted for furniture, fixtures, and supplies based on the Department's projected costs.  Reduce proposed new 1823 Senior Administrative Analyst from 0.77 FTE to 0.5 FTE to account for delays in hiring. FY 2018-19FY 2019-20 FTEAmountFTEAmount Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 FIR - Fire Department Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount Operations Overtime - Uniform$28,206,103 $27,904,619 $301,484XX $28,206,103$28,111,103 $95,000X Mandatory Fringe Benefits$485,145 $479,959 $5,186XX $485,145$483,511 $1,634X Total Savings $306,670 Total Savings$96,634 One-TimeOngoingTotal One-TimeOngoing Total General Fund $1,135,096 $0$1,135,096 General Fund$700,000$96,634$796,634 Non-General Fund$0 $0$0Non-General Fund $0$0$0 Total$1,135,096 $0$1,135,096 Total$700,000 $96,634$796,634 Decrease budgeted Overtime amount to (1) reflect anticipated overtime expenditures for staffing the Quick Response Vehicle, and (2) reflect an adjustment to the relief factor in the Department's staffing model, which has increased from 18.96% in FY 2016-17 to 19.59% in FY 2018-19. Using the one-year relief factor average from CY 2017 of 19.49% rather than a two-year average of
.59% results in a savings of $206,484, plus mandatory fringe benefits. In general, because the Department has held several new recruit academies in recent years, the relief factor should decrease rather than increase, as newer firefighters have accrued less sick time and vacation time. Ongoing savings based on anticipated overtime expenditures for staffing the Quick Response Vehicle. FY 2018-19 Total Recommended Reductions FY 2019-20 Total Recommended Reductions BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  DEM – DEPARTMENT OF EMERGENCY MANAGEMENT Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed  $95,653,856 budget for FY 2018- 19 is $7,803,775 or 8.9 % more than the original FY 2017-18 budget of $ 87,850,081. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 270.41 FTEs, which are 13.19 FTEs more than the 257.22 FTEs in the original FY 2017- 18 budget. This represents a 5.1 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $28,084,811 in FY 2018- 19 are  $650,205 or 2.4 % more than FY 2017- 18 revenues of $ 27,434,606. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 92,456,938 budget for FY 2019- 20 is $3,196,918 or 3.3%  less t han the Mayor’s proposed FY 2018- 19 budget of $ 95,653,856. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 279.22 FTEs, which are 8.81 FTEs more than the 270.41 FTEs in the Mayor’s proposed FY 2018- 19 budget. Th is represents a 3.3 % increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 27,508,428 in FY 2019- 20 are  $576,383 or 2.1%  less than FY 18- 19 estimated revenues of $28,084,811. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  DEM – DEPARTMENT OF EMERGENCY MANAGE MENT SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YE AR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Department of Emergency Management
,492,934 76,100,127 82,869,070 93,693,797 87,850,081 95,653,856 FTE Count 243.55 253.31 258.10 251.43 257.22 270.41 The Department’s budget increased by $ 26,160,922 or 37.7% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s F TE count increased by
.86 or 11.0 % from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 7,803,775 largely due to capital and information technology projects and additional funding for emergency dispatchers to offset dispatcher attrition and to meet increasing service demands. Capital and information technology continuing projects include a multi- year project to replace the City’s 800MHz radio system and a project funding infrastructure improvements to expand the 9 -1-1 Operations floor. New projects funded in the proposed FY 2018- 19 budget include initiatives to automate fire station dispatching and to scope the replacement of the City’s Computer Aided Dispatch
(CAD)  System. The Department’s proposed FY 2018 -19 budget also includes funding for three new dispatcher academies for a total of 45 new recruits, in order to offset dispatcher attrition and meet increasing service demands. FY 2019- 20 The Department’s pro posed FY 2019-20 budget has decreased by  $3,196,918 largely due to expirations of one -time capital and information technology projects in the proposed FY 2018-budget. The Department’s proposed FY 2019 -20 budget includes funding for three new dispatcher academies for a total of 45 new recruits, in order to offset dispatcher attrition and meet increasing service demands. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  DEM – DEPARTMENT OF EMERGENCY MANAGE MENT SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 427,999 in FY 2018- 19. Of the $ 427,999 in recommended reductions, $ 75,197 are ongoing savings and $ 352,802 are one-time savings. These reductions would still allow an increase of
$ 7,375,776 or 8.4 % in the Department’s FY 2018- 19 budget. In addition, the Budget a nd Legislative Analyst recommends closing out prior year unexpended encumbrances of $ 7,038.62, for total General Fund savings of $ 435,038. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 82,937 in FY 2019- 20. All o f the $ 82,937 in recommended reductions are ongoing savings. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 DEM - Emergency Management Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T DEM Administration Programmatic Projects$850,000 $827,492 $22,508X $800,000$770,795 $29,205X Manager V0.770.00 $0$0$0X 1.000.00 $0$0$0X Manager III0.00 0.77 $0$0$0X 0.001.00 $0$0$0X Attrition Savings($125,249) ($156,299) $31,050XX $0 Mandatory Fringe Benefits($48,905)($60,627) $11,722XX $0 Total Savings$42,772 Total Savings$0 Step Adjustments($67,564)($92,178) $24,614X ($57,464)($82,894) $25,430X Mandatory Fringe Benefits($17,818) ($24,309) $6,491X ($15,181)($21,899) $6,718X Total Savings $31,105 Total Savings$32,148 Ongoing savings. FY 2018-19FY 2019-20 FTEAmountFTEAmount Replace proposed 0.77 FTE 0933 Manager V funded for Computer-Aided Dispatch
(CAD) Replacement Scoping to 0.77 FTE 0931 Manager III. The 0931 Manager III classification is more appropriate for the responsibilities and duties of the proposed position. The proposed position will manage the CAD Replacement Scoping project funded by the Committee on Information Technology for the first time in FY 2018-19. The responsibilities of a Manager V position, as outlined by the Department of Human Resources, include division-wide responsibility for multiple functional or complex program areas, and individuals in Manager V positions typically manage a division of a medium or large Department. The other Manager V positions in the DEM Information Technology unit are the Chief Information Officer, who will supervise the proposed position, and a project manager, who supervises a Manager II project manager. For comparison purposes, the supervisory responsibility of the proposed Manager V position would be to manage a single project and to supervise one project analyst (1054 IS Business Analyst - Principal) and one subject matter expert (8240 Public Safety Communications Coordinator). Increase Step Adjustments to correct an omission in the Department's step adjustment calculations. Ongoing savings. Adjust attrition savings by 0.23 FTE to account for hiring delay of 1.00 FTE 1042 IS Engineer - Journey position to 0.77 FTE in conformance with the Department's hiring plan. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 DEM - Emergency Management Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount DEM Emergency Services Temporary - Miscellaneous$67,180 $47,180$20,000X $67,180$47,180$20,000X Mandatory Fringe Benefits$5,320 $3,736$1,584X $5,320$3,736$1,584X Total Savings $21,584 Total Savings$21,584 DEM Emergency Communications Attrition Savings($3,371,924)($3,592,182) $220,258XX Mandatory Fringe Benefits($1,374,323) ($1,464,095) $89,772XX Total Savings $310,030 Total Savings$0 One-TimeOngoingTotal One-TimeOngoing Total General Fund $352,802$75,197$427,999 General Fund $0$82,937 $82,937 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$352,802 $75,197$427,999 Total$0$82,937 $82,937 Total Recommended Reductions FY 2019-20 Total Recommended Reductions Increase attrition savings to (1) correctly reflect the Department's projections for attrition for communications dispatchers; and (2) adjust for hiring dates for one 40 Public Safety Communications Coordinator (equal of 0.09 FTE reduction) and one 0923 Manager II (equal to 0.23 FTE reduction) in conformance with the Department's hiring plan. FY 2018-19 Reduce temporary salaries to reflect the Department's historical and projected expenditures. In FY 2016-17 the Department expended $47,000 in Emergency Services temporary salaries, and to date has only expended $18,383 in FY 2017-18.  Ongoing savings. BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  POL– POLICE DEPARTMENT Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $635,300,430 budget for FY 2018-19 is $47,023,946 or 8.0 %
more than the original FY 2017-18 budget of $588,276,484. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 3,064.83 FTEs , which are 93.78 FTEs more than the 2,971.05 FTEs in the original FY 2017- 18 budget. This represents a 3.2 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Dep artment's revenues of $145,317,355 in FY 2018- 19, are $ 17,010,875 or 13.3%  more than FY 2017- 18 revenues of $128,306,480. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $676,179,530 budget for FY 2019-20 is $40,879,100 or 6.4 %
more t han the Mayor’s proposed FY 2018- 19 budget of $635,300,430. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 3,197.42 FTEs, which are 132.59 FTEs more than the 3,064.83 FTEs in the Mayor’s proposed FY 2018-budge t. This represents a 4.3 % increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $161,075,334 in FY 2019- 20, are $ 15,757,979 or 10.8%  more than FY 2018- 19 estimated revenues of $ 145,317,355. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  POL– POLICE DEPARTMENT SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUM MARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Police 526,936,867 528,843,173 544,721,549 577,745,503 588,276,484 635,300,430 FTE Count 2,727.26 2,783.70 2,870.79 3,013.38 2,971.05 3,064.83 The Department’s budget increased by $ 108,363,563 or 20.6% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’ s FTE count increased by 7.57 or 12. 4% from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2017- 18 The Department has a General Fund salary savings of approximately $ 6,174,381 (after a supplement appropriation in March 2018 of  $ 1,176,768 salary savings) and has introduced legislation to re -appropriate these funds to pay for one -time workers compensation costs. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $47,023,946 largely due to:

• $4.5 million for an additional 50 sworn staff to be assigned within the City : 39 Police Officers, 10 sergeants, and 1 Lieutenant.

• $889,423 for the creation of six civilian management and analyst positions to staff the new Strategic Management Division .

• $2.4 million for 25 a dditional civilian positions to civilianize positions in the Property, Crime Scene Investigations, Background Investigations, and Professional Standards &
Principled Policing divisions currently occupied by sworn staff.

• $4.5 million for 82 replacement vehicles for marked and unmarked police cars .

• $2 million for the purchase of electronic control weapons  (Tasers) . In addition, the Department plans to request that the Budget and Finance committe e release $500,000 from reserve in order to fund data integration services between body worn cameras and electronic control weapons.

• $4.4 million for furniture and equipment for the new Crime Lab and Traffic Company building . RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  POL– POLICE DEPARTMENT SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST FY 2019- 20 The Department’s proposed FY 2019 -20 budget has increased by $40,879,100 largely due to:

• $13.3 million to fund the annualization of 50 sworn staff created in FY 2018- 19 and for a n additional 50 sworn staff created in FY 2019-20 to be assigned within the City: 39 Police Officers, 10 sergeants, and 1 Lieutenant (totaling 78 new Officers, 2 0 new Sergeants, and 2 Lieutenants created in years FY 2018- 19 and FY 2019- 20.)

• $4.1 million for 71 replacement vehicles for marked and unmarked police cars .

• Note: the Department intends to make a technical adjustment after the Board phase of the budget review to reduce the number of replacement vehicles in FY 2019 -20 from 70 to 50 and re -allocate $1 million currently proposed for replacement vehicles for the purchase of elec tronic control weapons (Tasers), for a total of $3.5 million for electronic contro l weapons in FY 2018- 19 and FY 2019-20. The mayor’s proposed budget does not have sufficient funds to pay for the complete implementation of elec tronic control weapons, which our office estimate s will cost $7.2 million in one -time costs and $2.6 million in annual ongoing costs. As a result, the Police Department will have to request additional funding for these weapons in subsequent appropriations.

• $4.6 million for the annual ization of civilian positions created in FY 2018 -19.

• $7 million for furniture and equipment the new Crime Lab and Traffic Company building . RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  POL– POLICE DEPARTMENT SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$2,967,921 in FY 2018- 19. Of the $2,967,921 in recommended reductions,  $2,567,921 are ongoing savings and $400,000 are one-time savings. These reductions would still allow an increase of $ 44,056,025 or 7.5 % in the Department’s FY 2018- 19 budget. In addition, the Budget and Legislative Analyst recommends closing out prior year unexpended encumbrances of $ 69,447 for total General Fund savings of $3,037,368. Our policy recommendations total $4,508,272 in FY 2018-19, all of which are ongoing savings. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$600,000 in FY 2019- 20. Of the  $600,000 in recommended reductions, $ 400,000 are ongoing savings and $ 200,000 are one-time savings. These reductions would still allow an increase of 40,279,100 or 6.3% in the Department’s FY 2019- 20 budget. Our policy recommendations total $13,337,353 in FY 2019-20, all of which are ongoing savings. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 POL - Police Department Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T Field Operations Mandatory Fringe Benefits0.00 0.00$56,882,755 $55,882,755 $1,000,000XX Admin Programmatic Projects-Budget$3,477,973 $3,077,973 $400,000X $3,477,973$3,077,973 $400,000X Equipment Purchase-Budget$200,000 $0$200,000 XX IS Business Analyst-Principal0.77 0.50 $112,423 $73,002$39,421XX Mandatory Fringe Benefits0.00 0.00 $41,001 $26,624$14,377XX IS Programmer Analyst-Senior0.77 0.50 $88,070 $57,188$30,882XX Mandatory Fringe Benefits0.00 0.00 $35,536 $23,075$12,461XX Total Savings $97,140 Senior Personnel Analyst3.231.62 $386,912 $193,456$193,456XX Mandatory Fringe Benefits0.00 0.00 $149,640 $74,820$74,820XX Public Relations Assistant0.77 0.50 $52,727 $34,238$18,489XX Mandatory Fringe Benefits0.00 0.00 $25,491 $16,553 $8,938XX Senior Administrative Analyst3.08 2.00 $353,024 $229,236$123,788XX Mandatory Fringe Benefits0.00 0.00 $142,349 $92,434$49,915XX Principal Administrative Analys0.770.50 $102,154 $66,334$35,820XX Mandatory Fringe Benefits0.00 0.00 $38,875 $25,244$13,631XX Storekeeper6.15 2.00 $409,108 $132,827$276,281XX Mandatory Fringe Benefits0.00 0.00 $200,310 $65,036$135,274XX Buildings And Grounds Mainte 0.770.50 $107,124 $69,561$37,563XX Mandatory Fringe Benefits0.00 0.00 $40,805 $26,497$14,308XX Legal Assistant0.77 0.50 $72,275 $46,932$25,343XX Mandatory Fringe Benefits0.00 0.00 $31,211 $20,267$10,944XX Total Savings $1,018,571 FY 2018-19FY 2019-20 FTEAmountFTEAmount Reduce fringe benefits to account for new hires and their expected use of benefits.One-time savings in FY 2018-19. Reduce FTE counts of new information technology positions to account for expected delays in hiring.One-time savings in FY 2018-19. Reduce the Body Worn Camera budget to reflect project carry-forward balance from FY 2017-18 and expected FY 2018-19 expenditures. Reduce the Body Worn Camera budget to reflect expected FY 2019-20 expenditures. Reduce this equipment budget line to zero. This line is not associated with any equipment purchase and is an accounting error. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 POL - Police Department Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount Crime Lab Forensic Latent Examiner II4.62 1.65 $471,882 $153,208$318,674XX Mandatory Fringe Benefits0.00 0.00 $197,736 $64,200$133,536XX Total Savings $452,210 One-TimeOngoingTotal One-TimeOngoing Total General Fund $2,567,921 $400,000$2,967,921 General Fund$200,000$400,000$600,000 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$2,567,921 $400,000$2,967,921 Total$200,000 $400,000$600,000 FY 2018-19 Total Recommended Reductions FY 2019-20 Total Recommended Reductions Reduce FTE counts of new new positions to account for expected delays in hiring.One-time savings in FY 2018-19. Reduce FTE counts of new positions to account for expected delays in hiring.One-time savings in FY 2018-19. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 POL - Police Department Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount FOB Police Officer III21.00 0.00$2,702,236 $0$2,702,236 X39.000.00 $5,168,991 $0$5,168,991 X Mandatory Fringe Benefits0.000.00 $885,498 $0$885,498 X0.000.00 $1,707,919 $0$1,707,919 X Police Officer III0.000.00 $0$0$0X 21.000.00 $2,783,303 $0$2,783,303 X Mandatory Fringe Benefits0.000.00 $0$0$0X 0.000.00 $480,605 $0$480,605 X Sergeant III4.230.00 $631,645 $0$631,645 X10.000.00 $1,538,051 $0$1,538,051 X Mandatory Fringe Benefits0.000.00 $195,985 $0$195,985 X0.000.00 $480,605 $0$480,605 X Sergeant III0.000.00 $0$0$0X 4.230.00 $650,595 $0$650,595 X Mandatory Fringe Benefits0.000.00 $0$0$0X 0.000.00 $203,295 $0$203,295 X Lieutenant III0.420.00 $71,647 $0$71,647X1.000.00 $175,707 $0$175,707 X Mandatory Fringe Benefits0.000.00 $21,261 $0$21,261X0.000.00 $52,455 $0$52,455 X Lieutenant III0.000.00 $0$0$0X 0.420.00 $73,796 $0$73,796 X Mandatory Fringe Benefits0.000.00 $0$0$0X 0.000.00 $22,031 $0$22,031 X Total Savings $4,508,272 Total Savings$13,337,353 Policy Recommendations Delete 25.65 new sworn FTEs in each year (annualized to 100 total positions). The Department is requesting the addition of 100 new sworn officers to the Field Operations Bureau to increase foot patrol and investigations staffing. These new 100 FTEs (on an annualized basis) are being requested prior to the Department conducting a workload analysis to evaluate staffing needs for the purposes of determining the necessity of these 100 new sworn positions. The Department's workload analysis, to determine how many positions are needed, is scheduled to begin in FY 2018-19. Our June 2018 performance audit of the Department found surplus capacity in the Department's patrol units in the 10 police districts. Our audit recommended that the Department develop productivity targets to better allocate sworn staff; specifically we found that actual patrol staff productivity varied between the ten police districts and on average fell below the productivity target (i.e. percent of time spent on calls for service) recommended by the 2008 Police Executive Research Forum (PERF) report. Based on our analysis, 200 patrol officers could be reassigned to (a) increase the number of foot patrols, (b) to investigations, and/or (c) to other critical needs. In addition, our audit identified up to 200 officers currently performing administrative and other non-police functions that could potentially be reassigned to police duties, including patrol and investigations. We recommended in the audit that the Police Department and Controller evaluate which of these positions should be civilianized. The Department is on schedule to meet its 1,971 staffing mandate with current staffing, including academy graduates, and without the requested 100 new positions, which have not been justified at this time. The Department will still realize an increase of 105 available police officers by civilianizing 25 positions filled by sworn staff (as proposed in the Mayor's FY 2018-19 budget ) and two previously planned academy classes. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 POL - Police Department Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount One-TimeOngoing Total One-TimeOngoing Total General Fund $0$4,508,272 $4,508,272 General Fund $0$13,337,353 $13,337,353 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$0$4,508,272 $4,508,272 Total$0$13,337,353 $13,337,353 FY 2018-19FY 2019-20 Total Policy/Reserve RecommendationsTotal Policy/Reserve Recommendations Year Department Code Fund Code Supplier No Supplier Name Project Code Remaining Balance Reduction Amount 17 POL 10000 11131 SHANNON LAYER 10001893 $25,083.33 $10,000.00 17 POL 10000 12765 PSYCHEMEDICS CORPORATION 10001893  $21,688.00 $10,000.00 17 POL 10000 16333 LEVEL II INC 10001893 $19,560.00 $19,560.00 17 POL 10000 11648 SAN BRUNO PET HOSPITAL 10001911 $17,488.59 $5,000.00 17 POL 10000 18543 IBARRA BROTHERS PRINTING 10001893 $13,746.92 $4,590.00 18 POL 10000 9476 THOMSON REUTERS/BARCLAYS 10001893  $10,000.00 $10,000.00 17 POL 10000 24164 BODE CELLMARK FORENSICS INC 10001909  $8,500.00 $2,660.00 17 POL 10000 18543 IBARRA BROTHERS PRINTING 10001893  $6,450.32 $5,636.57 17 POL 10000 10729 SOUNDS GOOD SOUND 10001893 $5,820.00 $2,000.00 Total  $69,446.57 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  DPA– DEPARTMENT OF POLICE ACCOUNTABILITY Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed  $8,588,576 budget for FY 2018- 19 is $1,388,438 or 19.3%  more than the original FY 2017-18 budget of $7,200,138. Personnel Changes The numbe r of full-time equivalent positions (FTE) budgeted for FY 2018- 19 are 46.31 FTEs, which are 3.89 FTEs more than the 42.42 FTEs in the original FY 2017- 18 budget. This represents a 9.2%  increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department has no revenues in FY 2018- 19 but had $8,000 in revenues in FY 2017- 18. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $8,698,769 budget for FY 2019-20 is $110,193 or 1.3%  more t han the Mayor’s proposed FY 2018- 19 budget of $ 8,588,576. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 47.23 FTEs, which are 0.92 FTEs more than the 46.31 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 2.0%  increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department has no revenues in FY 2019 -20. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  DPA – DEPARTMENT OF POLICE ACCOUNTABILITY SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013- 14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 Budget Budget Budget Budget Budget Proposed OCC/DPA $4,829,125  $5,135,411 $5,570,081 $6,870,659  $7,200,138 $8,588,576 FTE Count 34.64 34.76 37.20 42.41 42.42 46.31 The Department’s budget increased by $3,759,451 or 77.8%  from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by
.67 or 33.7%  from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. Prior to FY 2017- 18, the Department’s functions were carried out by the Office of Citizen Complaints  (OCC), which was included in the Police Department’s budget. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $1,388,438 largely due to:

• $640,510 in salaries and benefits for 4 new positions to staff the newly created Audit Division.

• $320,000 for contract expert witnesses to support investigations of officer involved shootings .

• $100,000 for training to support officer involved shooting investigations. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has increased by $110,193 largely due to:

• Annualization of 4 new positions created in FY 2018 -19 to staff the Department’s Audit Division. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  DPA – DEPARTMENT OF POLICE ACCOUNTABILITY SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$225,000 in FY 2018- 19, all of which are one -time savings.  These reductions would still allow an increase of $1,163,438 or 16.2% in the Department’s FY 2018- 19 budget. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst does not have recommended budget reductions for FY 19- 20. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 DPA - Department of Police Accountability Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T Division Description (Dept. ID Description if No Division)
Attrition Savings - Miscellaneous($90,319) ($265,319) $175,000XX $0 Attrition Savings - Miscellaneous($35,863)($85,863) $50,000XX $0 Total Savings$225,000 Total Savings$0 One-TimeOngoingTotal One-TimeOngoing Total General Fund $225,000 $0$225,000 General Fund $0$0$0 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$225,000 $0$225,000 Total$0$0$0 FY 2018-19FY 2019-20 FTEAmountFTEAmount FY 2018-19 Increase attrition savings to account for delays in filling positions and vacancies. The Department is projected to have a salary surplus of approximately $850,000 this year, currently has seven vacancies, and is creating four new positions in FY 18-19. One-time savings in FY 2018-19. Total Recommended Reductions FY 2019-20 Total Recommended Reductions100 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT: CRT- SUPERIOR COURT Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 34,384,417 budget for FY 2018- 19 is $264,274 or 0.8 % more than the original FY 2017-18 budget of $ 34,120,153. Revenue Changes The Department's revenues of $ 2,804,850 in FY 2018- 19, are $ 8,606 or 0.3 % more than FY 17- 18 revenues of $ 2,796,244. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 34,385,196 budget for FY 2019- 20 is $769 more t han the Mayor’s proposed FY 2018- 19 budget of $  34,384,427 . Revenue Changes T he Department's revenues of $ 2,803,600 in FY 2019- 20 are $ 1,250 less than FY 2018- 19 estimated revenues of $ 2,804,850. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT: CRT- SUPERIOR COURT SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Superior Court 37,323,115 35,058,716 34,764,617 33,685,324 34,400,153 34,384,417 FTE Count - - - - - - The Department’s budget dec reased by  $2,938,698 or 7.9% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 264,274 largely due to: Increa se in salary and benefit growth associated with civil and criminal grand jury programs administered on behalf of the C ity. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has no significant change s from FY 2018- 19. 102 RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT: CRT- SUPERIOR COURT SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 21,000 in FY 2018- 19. All of the $ 21,000 in recommended reductions are ongoing savings. These reductions would still allow an increase of  $243,274 or 0.7% in the Department’s FY 18- 19 budget. Y EAR TWO: FY 2019-20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 21,000 in FY 2019- 20. All of the $ 21,000 in recommended reductions are ongoing savings. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 CRT- Superior Court Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T CRT Superior Court Other Fees$7,381,949 $7,360,949 $21,000x $7,381,949$7,360,949 $21,000x One-TimeOngoing Total One-TimeOngoing Total General Fund $0$21,000 $21,000 General Fund $0$21,000 $21,000 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$0$21,000 $21,000 Total$0$21,000 $21,000 FY 2018-19FY 2019-20 FTEAmountFTEAmount Decrease Funding for the Indigent Defense and Foster Care programs to reflect actual expenditures.  The funds have a combined projected surplus of $88,529. FY 2018-19 On-going savings. Total Recommended Reductions FY 2019-20 Total Recommended Reductions104 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  ADP – ADULT PROBATION Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 41,233,225 budget for FY 2018- 19 is $6,058,551 or 17.22  %
more than the original FY 2017-18 budget of $ 35,174,674. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 155.25 FTEs, which are 6.17 FTEs more than the 149.08FTEs in the original FY 2017- 18 budget. This represents a 4.14 %  increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Departme nt's revenues of $ 17,298,660 in FY 2018- 19, are $ 1,346,631 or 7.22%  less than FY 2017- 18 revenues of $  18,645,291. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 44,091,803 budget for FY 2019- 20 is $2,858,578 or 6.93%
more t han the Mayor’s proposed FY 2018- 19 budget of $ 41,233,225. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 155.15 FTEs, which are 0.1 FTEs more than the 155.25 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represe nts a 0% change in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 18,025,641 in FY 2019- 20, are $ 726,981 or 4.2% more than FY 2018- 19 estimated revenues of $ 17,298,660. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  ADP – ADULT PROBATION SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Adult Probation 26,608,644 30,756,242 33,546,031 34,019,907 35,174,674 41,233,225 FTE Count 138.10 142.75 148.52 146.34 149.08 155.25 The Department’s budget increased by $14,624,581, or 55% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s F TE count increased by
.98, or 7. 95% from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 6,058,551 largely due to an increase in property rent of $1,506,984; an increase in Community Based Org Services of
$1,435,715, and an increase in Other Current Expenses of $599,396. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has increased by $ 2,858,578 largely due to the second year increase in property rents of $1,823,374, and Other Current Expenses – Budget of
$224,670. 106 RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  ADP – ADULT PROBATION SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$828,904 in FY 2018- 19. Of the $ 828,904 in recommended reductions, $ 750,998 are ongoing savings and $ 77,906 are one -time savings. These reductions would still allow an increase of $5,229,647 or 14.9 % in the Department’s FY 2018- 19 budget. In addition, the Budget and Legislative Analyst recommends closing out prior year unexpended encumbrances of $1 ,200, for total General Fund savings of $1,200 . Y EAR TWO: FY 2019-20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 750,998 in FY 2019- 20, which are ongoing saving s.  These reductions would still allow an increase of $2,107,580 or 5% in the Department’s FY 2019- 20 budget. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 ADP - Adult Probation Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T Realignment Services Professional & Specialized Services $2,836,475$2,700,475 $136,000X $2,836,475$2,700,475 $136,000X Realignment Services Attrition Savings$0 ($196,227) $196,227X $0($196,227) $196,227X Mandatory Fringe Benefits$0($145,037) $145,037X $0($145,037) $145,037X Total Savings $341,264 Total Savings$341,264 Realignment Services Step Adjustment$0($164,864) $164,864X $0($164,864) $164,864X Mandatory Fringe Benefits$0 ($47,811) $47,811X $0($47,811) $47,811X Total Savings $212,675 Total Savings$212,675 FY 2018-19FY 2019-20 FTEAmountFTEAmount Department has consistently underspent for these services by the amounts of $102,378m $516,394, and $159,385 for FYs 16,17, and 18. The Department currently has $2.3 million in prior years'
appropriations for Professional & Specialized Services that have been encumbered but not spent. Of this total, $215,239 represnts enbracnes for the period piro to 2017. Ongoing savings The Department does not budget attrition savings in Realignment Services. Overall, over the past three fiscal years the Department has had $939,675, $694,256, and $613,952 in salary savings. Our total recommendations for attrition savings and step adjustments equal
$613,536, which is less than the Department's annual average salary savings over this 3 year period. Ongoing savings The Department does not budget step adjustments in Realignment Services.  Over the past three fiscal years, the Department has had
$939,675, $694,256, and $613,952 in salary savings. Our total recommendations for attrition savings and step adjustments equal
$613,536, which is less than the Department's annual average salary savings over this 3 year period. Ongoing savings108 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 ADP - Adult Probation Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount Reentry Services Step Adjustment$0 ($47,333) $47,333X $0($47,333) $47,333X Mandatory Fringe Benefits$0 ($13,727) $13,727X $0($13,727) $13,727X Total Savings $61,060 Total Savings$61,060 Information Management Materials and Supplies$235,000$200,000 $35,000Xx HS PA IPO City Grants$1,435,715 $1,300,000 $42,906Xx One-TimeOngoing Total One-TimeOngoing Total General Fund $77,906$750,998 $828,904 General Fund $0$750,998 $750,998 Non-General Fund$0 $0$0Non-General Fund $0$0 $0 Total$77,906$750,998 $828,904 Total$0$750,998 $750,998 The Department has added $1.4 million for new grants to community based organizations in FY 2018-19, for which not all grantees have been determined. FY 2018-19FY 2019-20 The Department does not budget step adjustments in Reentry Services.Ongoing savings Department currently has $360,000 in prior years' appropriations for materials and supplies that have been encumbered but not spent. Ongoing savings Total Recommended ReductionsTotal Recommended Reductions109 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  JUV – JUVENILE PROBATION Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 41,264,202 budget for FY 2018-19 is $419, 716 or 1%  less than the original FY 2017- 18 budget of $ 41,683,918. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 219.65 FTEs, which are 13.28 FTEs less than the 232.93 FTEs in the original FY 2017-18 budget. This represents a 5.7 % decrease in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 8,596,113 in FY 2018- 19, are $ 226,289 or 2.7 % more than FY 2017- 18 revenues of $ 8,369,824. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 48,824,199 budget for FY 2019- 20 is $7,559,997 or 18.3%
more t han the Mayor’s propos ed FY 2018- 19 budget of $ 41,264,202. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 217.41 FTEs, which are 2.24 FTEs less than the 219.65 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 1 .0% decrease in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $8,676,113 in FY 2019- 20, are $ 80,000 or 0.93%  more than FY 18- 19 estimated revenues of $
,596,113. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  JUV – JUVENILE PROBATION SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Juvenile Probation 36,815,789 38,619,911 42,159,630 41,866,035 41,683,918 $41,264,202 FTE Count 236.02 238.12 240.95 238.60 232.93 219.65 The Department’s budget increased by $4,448,413 or 12.1% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count decreased by
.37 or -6 .92% from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018- 19 budget has decreased by $419,716 largely due to the reduction in FTE by - 13.28, as this has reduced base salary and fringe benefits. There has also been a reduction in the Facilities maintenance budget of - $421,376. The effects of these reductions are partially offset by an increase in non -personnel services of $500,297. FY 2019- 20 The Department’s proposed FY 2019 -20 budgets ha s increased by $ 7,559,997 largely due to increase in fringe benefits driven by Retirement Non- City (Pers), and dependent coverage, and
$7,173,306 in debt service.  111 RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  JUV – JUVENILE PROBATION SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended redu ctions to the proposed budget total
$159,830 in FY 2018- 19, which are one -time recommendations . These reductions would still allow a decrease of - $579,546 or 1.39% in the Department’s FY 2018- 19 budget. Y EAR TWO: FY 2019-20 The Budget and Legislative Analyst does not have recommendations for FY 2019 -20. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 JUV - Juvenile Probation Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T Attrition Savings 0.000.35 (1,135,534) (1,217,500) 81,966XX Mandatory Fringe Benefits 10.6010.25 (451,229) (480,879)29,650XX Total Savings $111,616 One time saving Attrition Savings 18.6018.25(1,499,026.00) (1,466,549.40) $32,477XX Mandatory Fringe Benefits (734,281.00)(750,018.12) $15,737XX Total Savings $48,214 One time saving One-TimeOngoingTotal One-TimeOngoing Total General Fund $159,830 $0$159,830 General Fund $0$0$0 Non-General Fund$0 $0$0Non-General Fund $0$0$0 Total$159,830 $0$159,830 Total$0$0$0 FY 2019-20 FTEAmountFTEAmount Probation Adjust attrition savings to account for delays in hiring for 8530 Deputy Probation Officer and 8414 Specialty Deputy Probation Officer that are being reclassified. Department expects to fill these positions by December 2018 Juvenile Hall Adjust attrition savings to account for delays in hiring for 8318 Counselor II that is being reclassified. Department expects to fill these positions by December 2018 FY 2018-19 FY 2018-19FY 2019-20 Total Recommended ReductionsTotal Recommended Reductions113 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT: PDR- PUBLIC DEFENDER Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed  $38,956,522 budget for FY 2018- 19 is $2,313,053 or 6.3 % more than the original FY 2017-18 budget of $ 36,643,469. Personnel Changes The number of full -time equ ivalent positions (FTE) budgeted for FY 2018- 19 are 187.08 FTEs, which are 8.44 FTEs more than the 178.64 FTEs in the original FY 2017- 18 budget. This represents a 4.7 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 877,166 in FY 2018- 19 are $ 55,659 or 6.0 %  less than FY 17- 18 revenues of $ 932,825. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $  39,115,470 budget for FY 2019- 20 is $158,948 or 0.4 % more t han the Mayor’s proposed FY 2018- 19 budget of $ 38,956,522. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 184.23 FTEs, which are 2.85 FTEs less than the 187.08 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 1.5 % decre ase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 927,166 in FY 2019- 20 are $ 50,000 or 5.7%  more than FY 18- 19 estimated revenues of $ 877,166. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT: PDR - PUBLIC DEFENDER SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Public Defender 28,819,705 30,433,821 31,961,511 34,015,988 36,643,469 39,115,470 FTE Count 157.87 157.47 162.19 170.9 178.64 187.08 The Department’s budget increased by $ 10,295,756 or 35.7% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FT E count increased by
.21 or 18.5% from the adopted budget in FY 2013-14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 2,313,053 largely due to: The expansion of legal representation and assistance for detained immigrants, continuation of t he pre -trial release unit , and addition of paralegal support for the assisted outpatient treatment program. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has increased by $ 158,948 largely due to: In creases in salary and fring e costs. 115 RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT: PDR - PUBLIC DEFENDER SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$253,704 in FY 2018- 19. Of the $ 253,704 in recommended reductions, $ 176,698 are ongoing savings and $77,006 are one -time savings. These reductions would still allow an increase of $ 2,059,349 or 5.6% in the Department’s FY 2018- 19 budget. In addition, the Budget and Legislative Analyst recommends closing out prior year unexpended encumbrances of $2,760, for total General Fund savings of $ 256,464. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 208,554 in FY 2019- 20. All o f the $ 208,554 in recommended reductions are ongoing savings. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One TimeBudget and Finance Committee, June 21, 2018 PDR- Public Defender Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T PDR Public Defender 73 Legal Assistant0.77 0.00 $72,275 $0$72,275x1.000.00 $93,846 $0$93,846x Mandatory Fringe Benefits$31,211 $0$31,211x $41,339$0$41,339x Total Savings$103,486 Total Savings$135,185 Attrition Savings7.257.50($1,141,097) ($1,180,445) $39,348x7.257.50 ($1,141,097) ($1,180,445) $39,348x Mandatory Fringe Benefits($402,044) ($415,908) $13,864x ($409,217)($423,328.00) $14,111x Total Savings $53,212 Total Savings$53,459 Crt Reporter Transcripts Svcs$126,000$106,000 $20,000x $126,000$106,000 $20,000x FY 2018-19FY 2019-20 FTEAmountFTEAmount Deny one new 8173 Legal Assistant position requested by the Public Defender to assist with individuals referred to Assisted Outpatient Treatment (AOT or Laura's Law). The Board of Supervisors authorized the AOT program in 2014. The program enables immediate family, providers, and other qualified requesting parties to work with the City to petition the court if an individual with a severe mental illness has dangerously decompensated and after 30 days of outreach will not participate voluntarily in treatment. Such court proceedings are civil, not criminal, proceedings. Currently, the Department of Public Health has the Forensic and Justice Involved Behavioral Health Services program that interacts with individuals participating in AOT. According to the March 2017 AOT Annual Report, of 60 AOT program participants, only 6 were court-ordered AOT participants. Because the Department of Public Health has programs interacting with participants in AOT, only a small number of AOT participants are court-ordered, court proceedings are civil and not criminal, and court orders do not include commitment to an institution or locked facility, the Budget and Legislative Analyst does not consider this position in the Public Defender's Office to be justified. Ongoing savings. One time saving. Reduce Court reporter transcript services budget to reflect actual spending. Increase attrition savings to reflect historical salary savings, which have averaged over $460,000 since FY 2014-15. Ongoing savings.117 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One TimeBudget and Finance Committee, June 21, 2018 PDR- Public Defender Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount 26 Sr. Clerk Typist1.00 0.25 $69,334 $17,334$52,000xx $0 Mandatory Fringe Benefits$33,342$8,336$25,006xx $0 Total Savings$77,006 Total Savings$0 One-TimeOngoingTotal One-TimeOngoing Total General Fund $77,006$176,698 $253,704 General Fund $0$208,644 $208,644 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$77,006 $0$253,704 Total$0$208,644 $208,644 Total Recommended Reductions FY 2019-20 Total Recommended Reductions FY 2018-19 Reduce 1.0 FTE 1426 Sr. Clerk Typist. to 0.25 FTE to reflect anticipated delay in filling the vacant position. One time saving.118 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT: DAT– DISTRICT ATTORNEY Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 68,863,546 budget for FY 2018- 19 is $5,722,537 or 9.1  % more than the original FY 2017-18 budget of $ 63,141,009. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 278.44 FTEs, which are 0.3 0 FTEs more than the 278.14 FTEs in the original FY 2017- 18 budget. This represents a 0.1 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Departme nt's revenues of $ 8,406,593 in FY 2018- 19 are $ 869,877 or 9.4 % less than FY 17- 18 revenues of $ 9,276,470. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 67,777,797 budget for FY 2019- 20 is $1,085,749 or 1.6% less t han the Mayor’s propos ed FY 2018- 19 budget of $ 68,863,546. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 274.41 FTEs, which are 4.03 FTEs less than the 278.44 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represent s a 1.4%  decrease in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 8,449,339 in FY 2019- 20, are $ 42,746 or 0.5  % more than FY 18- 19 estimated revenues of $ 8,406,593. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT: DAT- DISTRICT ATTORNEY SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed District Attorney 46,716,897 48,581,611 51,844,781 58,255,036 62,861,009 68,863,546 FTE Count 253.39 256.87 267.35 273.53 278.14 278.44 The Department’s budget increased by $ 22,146,649 or 47.4% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by
.05 or 9.9 % from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $5,722,537 largely due to:
Real estate costs related to the Department’s move from the Hall of Justice, and salary and benefits increases across the Department. FY 2019- 20 The Department’s proposed FY 2019- 20 budget has decreased by $1,085,749 largely due to: An expiration of one time funding allocated for an upgrade to the Department’s case manageme nt s yste m and Weekend Rebooking pilot.  120 RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT: DAT- DISTRICT ATTORNEY SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$419,234 in FY 2018- 19. All o f the $ 419,234 in recommended reductions are ongoing savings. These reductions would still allow an increase of $ 5,303,303 or 8.4% in the Department’s FY 2018-19 budget. In addition, the Budget and Legislative Analyst recommends closing out prior year unexpended encumbrances of $11,264 , for total General Fund savings of $ 430,498. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s has no recommended reductions in FY 2019 -20. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time1 of 1Budget and Finance Committee, June 21, 2018 DAT - District Attorney Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T DAT District Attorney Programmatic Projects-Budget$2,708,666 $2,696,358$12,308xx $0 Perm Salaries-Misc-Regular$1,281,120$981,120$300,000xx $0 Attrition Savings($575,041)($633,119)$58,078xx $0Mandatory Fringe Benefits($198,260)($218,338)$20,078xx $0Total Savings$78,156Total Savings$0 Attrition Savings(1,947,713.00) ($1,969,107)$21,394xx $0Mandatory Fringe Benefits(671,316.00) ($678,692)$7,376xx $0Total Savings$28,770Total Savings$0 One-TimeOngoingTotal One-TimeOngoing TotalGeneral Fund $419,234 $0$419,234 General Fund $0$0$0Non-General Fund$0 $0$0Non-General Fund $0$0$0Total$419,234 $0$419,234 Total$0$0$0 FY 2018-19FY 2019-20Total Recommended ReductionsTotal Recommended Reductions Increase Attrition to reflect delays in hiring for DAT positions.One time saving. FY 2018-19FY 2019-20FTEAmountFTEAmount Utilize $12,308 in carry-forward monies from Independent investigative Bureau budget from FY 2016-17 rather than budget new funds.One time saving. Utilize $300,000 in carry-forward monies from the DA Victim Services Budget in FY 2017-18 rather than budget new funds.One time saving. Increase Attrition to reflect delays in hiring for DAT positions.One time saving.122 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  SHF – SHERIFF Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 248,086,015 budget for FY 2018- 19 is $16,251,046 or 7.0 %
more than the original FY 2017-18 budget of $ 231,834,969. Personnel Changes The number of full -time equivale nt positions (FTE) budgeted for FY 2018- 19 are 1,019.73 FTEs , which are 19.2 FTEs more than the 1,000.53 FTEs in the original FY 2017- 18 budget. This represents a 1.92 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 55,972,397 in FY 2018- 19, are $ 208,353 or 0.37%  more than FY 2017- 18 revenues of $ 55,764,044. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 248,326,390 budget for FY 2019- 20 is $240,375 or approximately 1/10th of 1% more than the Mayor’s proposed FY 2018-19 budget of
$ 248,086,015. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 1,021.21 FTEs , which are 1.48 FTEs more than the 1,019.73 FTEs in the Mayor’s proposed FY 2018- 19 b udget. This represents a 0.14 % increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 55,694,147 in FY 2019- 20, are $278,250 or 0.5%  less than FY 18- 19 estimated revenues of $ 55,972,397. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  SHF – SHERIFF SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUM MARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Sheriff 179,368,715 192,594,114 205,975,205 221,236,892 231,834,969 248,086,015 FTE Count 1,013.20 1,014.92 1,005.76 1,056.16 1,000.53 1,019.73 The Department’s budget increased by $68,717 ,300 or 38.3% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department ’s FTE count increased by 6.53 or 0.6 % from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 16,251,046 largely due to salary and benefit cost related to the increase in 19.2 FTE, increased budgeted expenditures for CBO services, and increased Capital Renewal Projects. FY 2019-20 The Department’s proposed FY 2019 -20 budget has increased by $ 240,375 that represents a negligible change from the prior budget year. Factors reducing the budget include a fall in CBO services, a reduction in Capital Renewal Projects, and a smaller increase in salary costs due to 0.14% proposed increase in FTE. R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$424,621 in FY 2018- 19. Of the $424,621 in recommended reductions, $424,621 are one-time savings. These reductions would still allow an increase of $15,826,425 or 6.8 % in the Department’s FY 2018-19 budget. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst does not have recommended reductions to the proposed budget in FY 2018- 19. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 SHF - Sheriff Account TitleFromTo From ToSavingsGF1TFromToFrom ToSavings GF1T Various Materials and Supplies $273,506$256,506 $17,000XX Materials and Supplies $47,620$40,000 $7,620XX Materials and Supplies $1,023,126$1,003,126 $20,000XX Materials and Supplies $501,481$451,481 $50,000XX Materials and Supplies $3,269,501$3,200,000 $69,501XX Various Maint Servcies - Bldgs &Improvement $170,219$167,719 $2,500XX Copy Machine $52,999$47,999 $5,000XX Other Current Expenses - Budget $225,259$220,259 $5,000XX Membership $8,000$0$8,000XX Software Licensing Fees $126,293$121,293 $5,000XX FY 2018-19FY 2019-20 FTEAmountFTEAmount The Department has $2.5 million in prior years' appropriations that were encumbered for materials and supplies but not yet spent; of the $2.5 million,
$220,000 was encumbered more than two years ago.  Of the $2.5 million in prior years' encumbrances, $500,000 is for miscellaneous office and building supplies. The Department's total materials and supplies budget in FY 2018-19 is $5.4 million;
our recommended reduction of $164,121 will still give the Department $5.26 million for materials and supplies. One time savings The Department has $535,648 in prior years' appropriations that have not yet been spent; of this amount, $124,013 was encumbered more than two years ago. The Department's budget in FY 2018-19 is $595,400 for the services noted above;
our recommended reductions of $25,500 will still leave the Department with
$569,000 for these specific services. (The Department's total budget for non-personnel services is $12.9 million). One time savings125 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 SHF - Sheriff Account TitleFromTo From ToSavingsGF1TFromToFrom ToSavings GF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount Alternative Programs Community Based Organizations $800,000$750,000 $50,000XX $0 Re Entry Programs Community Based Organizations $4,497,036$4,312,036 $185,000XX $0 One-Time Ongoing Total One-TimeOngoing Total General Fund $424,621 $0$424,621 General Fund $0$0$0 Non-General Fund$0 $0$0Non-General Fund $0$0$0 Total$424,621 $0$424,621 Total$0 $0$0 The Departmentwide budget for contracts with community based organizations increased by $2.0 million from $4,964,552 million in FY 2017-18 to $6,964,910 million in FY 2018-19, and to $6,314,910 in FY20. Based on the Chart of Account, the budgeted amounts represent an increase over base of $1,875,000 for FY19 and $1,225,000 for FY20. In addition, the Department has $1.8 million in prior years' appropriations that were encumbered for contracts with community based organizations but not yet spent. Of the $1.8 million in unspent funds, $1.2 million are in the Re-entry program; $150,000 of the $1.2 million were encumbered more than two years ago and never spent. We recommend a one-time reduction of
$185,000 based on the failure of the Department to provide compelling explanation of why the CBOs that will be the recipients of these contracts require the full increase of $2.0 million to carry out the required work. Unspent funds can be carried over into the next FY. One time savings The Mayor's proposed FY 2018-19 budget added $800,000 in new community based programs, including $500,000 for pretrial diversion. The Department has
$1.8 million in prior years' appropriations that were encumbered for contracts with community based organizations but not yet spent, of which nearly $600,000 are for the contract with San Francisco Pretrial Diversion Project. According to the Department, the impact of the Humphrey decision will be to increase pretrial workload by 60%. The Department has not provided sufficient justification as to why the total budgeted increase of $600,000 is required to absorb the additional workload requirement. One time savings126 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  TTX-TREASURER/TAX COLLECTOR Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 40,434,682 budget for FY 2018- 19 is $667,573 or 1.6 % less than the original FY 2017-18 budget of $ 41,102,255. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 210.08 FTEs, which are 2.66 FTEs more than the 207.42 FTEs in the original FY 2017- 18 budget. This represents a 1.3 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 16,461,680 in FY 2018- 19, are $ 644,189 or 3.8 % less than FY 17- 18 revenues of $ 17,105,869. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 40,391,795 budget for FY 2019- 20 is $42,887 or 0.1 % less t han the Mayor’s propos ed FY 2018- 19 budget of $ 40,434,682. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 209.61 FTEs, which are 0.47 FTEs less than the 210.08 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 0 .2%  decrease in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 16,347,276 in FY 2019- 20, are $ 114,404 or 0.7 % less than FY 18- 19 estimated revenues of $ 16,461,680. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  TTX-TREASURER/TAX COLLECTOR SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Treasurer/Tax Collector 35,085,239 40,193,704 39,243,067 42,206,966 41,102,255 40,434,682 FTE Count 211.19 225.76 218.81 218.64 207.42 210.08 The Department’s budget increased by $ 5,349,443 or 15.2 % from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by 1.11 o r 0.5 % from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has decrease d by $667,573 largely due to reductions of $2,094,989 in non -personnel services, particularly a reduction of $1,997,756 in financial services. These savings are partially offset by increases in programmatic projects, salaries, and fringe benefits. FY 2019-20 The Department’s proposed FY 2019 -20 budget has de creased by $42,887 largely due to reductions in non- personnel services, programmatic projects, and community grants. These savings are partially offset by increases in salaries and fringe benefits.  128 RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  TTX-TREASURER/TAX COLLECTOR SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 389,969 in FY 2018- 19. Of the $ 389,969 in recommended reductions, $ 25,000 are ongoing savings and $ 364,969 are one-time savings. In addition, the Budget and Legislative Analyst recommends closing out prior year unexpended encumbrances of $254,559, for total General Fund savings of $ 619,528. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 25,000 in FY 2019- 20. All o f the $ 25,000 in recommended reductions are ongoing savings. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 TTX-Treasurer/Tax Collector Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T TTX Collection 93 Attrition($657,758) ($770,689) $112,931Xx Mandatory Fringe Benefits($274,558) ($320,313) $45,755Xx Total Savings $158,686 Total Savings$0 93 Attrition($657,758)($687,822) $30,064XX Mandatory Fringe Benefits($274,558) ($286,056) $11,498XX Total Savings $41,562 Total Savings$0 93 Attrition($1,317,374)($1,333,679) $16,305Xx Mandatory Fringe Benefits($562,386) ($570,156) $7,770Xx Total Savings $24,075 Total Savings$0 93 Attrition($657,758)($691,608) $33,850Xx Mandatory Fringe Benefits($274,558) ($291,005) $16,447Xx Total Savings $50,297 Total Savings$0 Temporary-Miscellaneous1.090.84 $109,873 $86,708$23,165X1.060.81 $109,873 $86,708$23,165X Mandatory Fringe Benefits$8,702 $6,867$1,835X $8,702$6,867.00 $1,835X Total Savings $25,000 Total Savings$25,000 93 Attrition($657,758)($695,590) $37,832XX $0 Mandatory Fringe Benefits($274,558)($289,184) $14,626XX $0 Total Savings$52,458 Total Savings$0 Increase Attrition savings to reflect hiring timeline for vacant 4310 Commercial Division Assistant Supervisor position. Position has been vacant since 9/26/15. N/A Increase Attrition savings to reflect hiring timeline for vacant 1053 IS Business Analyst-Senior position. Position has been vacant since 6/7/14, and RTF has not yet been issued. Reduce temporary salaries to reflect historical underspending in this area. Ongoing savings FY 2018-19FY 2019-20 FTEAmountFTEAmount Increase Attrition savings to reflect ongoing vacancies of 2.0 FTE 4222 Senior Personal Property Auditor positions. Positions have been vacant since 7/1/15. N/A Increase Attrition savings to reflect hiring timeline for vacant 4224 Principal Personal Property Auditor position. Position has been vacant since 7/1/10.  N/A Increase Attrition savings to reflect ongoing vacancy of 4321 Cashier II position. Position has been vacant since 5/14/15.  N/A130 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 TTX-Treasurer/Tax Collector Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount 93 Attrition$0 ($9,437) $9,437XX $0 Mandatory Fringe Benefits$0($4,379) $4,379XX $0 Total Savings$13,815 Total Savings$0 93 Attrition$0($16,305) $16,305XX $0 Mandatory Fringe Benefits($7,770)$7,770XX $0 Total Savings$24,075 Total Savings$0 One-TimeOngoingTotal One-TimeOngoing Total General Fund $364,969$25,000$389,969 General Fund $0$25,000 $25,000 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$364,969 $25,000$389,969 Total$0$25,000 $25,000 Total Recommended Reductions FY 2019-20 Total Recommended Reductions Increase Attrition savings to reflect hiring timeline for vacant 4310 Commercial Division Assistant Supervisor position. Position has been vacant since 2/25/17 and has not been posted. FY 2018-19 Increase Attrition savings to reflect hiring timeline for vacant 1632 Senior Account Clerk position. RTF was recently approved.131 Year Department Code Fund Code Supplier No Supplier Name Project Code Remaining Balance 15 232348 10000 16585 Laserlink International Inc 10001751 39.07 15 232349 10000 16585 Laserlink International Inc 10001751 50.02 15 232351 10000 16585 Laserlink International Inc 10001751 478.49 16 232356 10000 26268 ACS – Enterprises Solutions LLC 10001751 1,200.00 16 232356 10000 22538 Columbia Ultimate Inc 10001751 150,558.00 15 232349 10000 19474 Global Payments Advisors Inc 10001751 97,250.00 16 232352 10000 18125 Iron Mountain Off-Site Data Protection 10001751 1,860.88 16 232352 10000 16611 Languageline Solutions(SM) 10001750 39.96 16 232344 10000 11040 Shred Works 10001748 279.10 16 232348 10000 11040 Shred Works 10001751 236.11 16 232349 10000 11040 Shred Works 10001751 279.10 16 232356 10000 11040 Shred Works 10001751 218.36 16 232348 10000 11040 Shred Works 10001751 174.37 16 232351 10000 11040 Shred Works 10001751 174.37 16 232352 10000 11040 Shred Works 10001750 174.37 16 232352 10000 11040 Shred Works 10001751 174.37 14 232348 10000 9046 U S Pure Water Corp 10001751 150.00 14 232351 10000 9046 U S Pure Water Corp 10001751 150.00 14 232352 10000 9046 U S Pure Water Corp 10001751 150.00 14 232356 10000 9046 U S Pure Water Corp 10001751 150.00 16 232348 10000 9046 U S Pure Water Corp 10001751 85.00 16 232348 10000 9046 U S Pure Water Corp 10001751 8.16 15 232344 10000 9046 U S Pure Water Corp 10001748 220.39 15 232351 10000 9046 U S Pure Water Corp 10001751 176.93 15 232356 10000 9046 U S Pure Water Corp 10001751 176.94 Total 254,559 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  ECN-ECONOMIC AND WORKFORCE DEVELOPMENT Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed  $64,318,284 budget for FY 2018- 19 is $1,976,325 or 3.2 % more than the original FY 2017-18 budget of $ 62,341,959. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 103.79 FTEs, which are .70 FTEs less than the 104.49 FTEs in the original FY 2017- 18 budget. This represents a 0.7 % decrease in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 27,051,927 in FY 2018- 19, are $ 1,361,758 or 4.8 % less than FY 2017- 18 revenues of $ 28,413,685. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 63,228,554 budget for FY 2019- 20 is $1,089,730 or 1.7 % less t han the Mayor’s proposed FY 2018- 19 budget of $ 64,318,284. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 103.43 FTEs, which are 0.36 FTEs less than the 103.79 FTEs in the Mayor’s proposed FY 2018- 19 budget. Th is represents a 0.3 % decrease in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 27,025,222 in FY 2019- 20, are $ 26,705 or 0.1 % less than FY 18- 19 estimated revenues of $ 27,051,927. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  ECN-ECONOMIC AND WORKFORCE DEVELOPMENT SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YE AR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Economic and Workforce Development
,155,612 36,821,413 41,022,912 58,162,818 62,341,959 64,318,284 FTE Count 85.58 91.86 97,94 105,91 104.49 103.79 The Department’s budget increased by $ 25,162,672 or 64.3 % from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by
.21 or 21.3 % from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 1,976,325 largely due to increases of $8,637,269 in services of other dep artments and $422,881 in grant programs. These increases are partially offset by reductions of $6,086,330 in programmatic projects,
$1,244,889 in carryforward grants, and $244,502 in non -professional services. The Board of Supervisors approved a resolution identifying street cleaning as a budget priority for FY 2018- 19 and urging the Office of Economic and Workforce Development (OEWD) to identify opportunities for staff retention in street cleaning programs (File 18 -0390, Resolution 5- 18). The Board of Su pervisors also submitted a resolution identifying workforce development and the pipeline to city jobs as a budget priority for FY 2018 -19 and urging OEWD to develop a plan for using its existing workforce development infrastructure to develop a pipeline fo r city employment (File 18 -0484, Resolution 150- 18). FY 2019- 20 The Department’s proposed FY 2019- 20 budget has decreased by $1,089,730 largely due to reductions of $910,186 in programmatic projects and $274,063 in grant programs.  134 RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  ECN-ECONOMIC AND WORKFORCE DEVELOPMENT SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 303,799 in FY 2018- 19. Of the $303,799 in recommended reductions, $ 20,000 are ongoing savings and $ 283,799 are one-time savings. These reductions would still allow an increase of
$ 1,672,526 or 2.7 % in the Department’s FY 2018-19 budget.  In addition, The Budget and Legislative Analyst recommends placing $787,245 on Budget and Finance Committee reserve in FY 2018 -19. In addition, the Budget and Legislativ e Analyst recommends closing out prior year unexpended encumbrances of $ 333,782, for total General Fund savings of $ 637,581. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 20,000 in FY 2019-20 . A ll  $20,000 of the recommended reductions are ongoing savings . Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 ECN-Economic and Workforce Development Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T ECN Economic and Workforce Dev 93 Attrition($97,238) ($133,058) $35,820XX Mandatory Fringe Benefits($39,025) ($52,656) $13,631XX Total Savings $49,451 Total Savings$0 93 Attrition($87,718)($183,376) $95,658XX $0 Mandatory Fringe Benefits($35,209)($68,858) $33,649XX $0 Total Savings$129,307 Total Savings$0 93 Attrition($62,708)($91,363) $28,655XX $0 Mandatory Fringe Benefits($25,125)($36,679) $11,554XX $0 Total Savings$40,209 Total Savings$0 93 Attrition($74,732)($119,990) $45,258XX $0 Mandatory Fringe Benefits($29,913)($49,488) $19,575XX $0 Total Savings$64,833 Total Savings$0 Prof & Specialized Svcs-Bdgt$50,000$30,000$20,000X $50,000$30,000$20,000X Increase Attrition Savings to reflect hiring timeline for vacant 1823 Senior Administrative Analyst position. Position has been vacant since 1/10/18 and RTF has not yet been submitted. N/A Increase Attrition Savings to reflect hiring timeline for vacant 0953 Deputy Director position. Position has been vacant since 10/21/17 (previously as 0941 Manager VI) and has not yet received Mayor approval. Controller's Office report shows that management positions take approximately 6 months to fill. N/A Increase Attrtion Savings to reflect hiring timeline for new 1824 Prinicpal Administrative Analyst position.N/A FY 2018-19FY 2019-20 FTEAmount Increase Attrition Savings to reflect hiring timeline for vacant 1842 Management Analyst position. Position has been vacant since 8/28/17 and will take time to fill.N/A FTEAmount Reduce funding for Beacon Economics contract by $20,000 to reflect historical underspending in this area.Ongoing savings136 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 ECN-Economic and Workforce Development Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount One-TimeOngoing Total One-TimeOngoing Total General Fund $283,799$20,000$303,799 General Fund $0$20,000 $20,000 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$283,799 $20,000$303,799 Total$0$20,000 $20,000 ECN Economic and Workforce Dev CBO Services - Budget$2,880,459$2,093,214 $787,245x $2,880,459$1,838,214$1,042,245X One-TimeOngoing Total One-TimeOngoing Total General Fund $0$787,245 $787,245 General Fund $0$1,042,245 $1,042,245 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$0$787,245 $787,245 Total$0$1,042,245 $1,042,245 Policy/Reserve Recommendations FY 2018-19FY 2019-20 FY 2018-19 Total Policy/Reserve RecommendationsTotal Policy/Reserve Recommendations Total Recommended Reductions FY 2019-20 Total Recommended Reductions Place $787,245 in the CBO Services Budget on Budget and Finance Committee Reserve for the Public Space Conservancy project. This project is still in the planning phase, and the final business plan has not yet been produced.  OEWD requires approximately $500,000 to develop a business plan for the program. The Board of Supervisors should place the remaining funds on Budget and FInance Committee Reserve pending finalization of the business plan and awarding of funds through the upcoming RFP.  Ongoing savings137 Year Department Code Fund Code Supplier No Supplier Name Project Code Remaining Balance 16 229991 10010 25444 Anders & Anders Foundation 10022546 13,594.74 16 229991 10010 24506 Beacon Economics LLC 10022531 1,411.34 16 229991 10010 23107 Century Urban LLC 10022531 120,622.50 16 229991 10010 23054 Charity Cultural Services Center 10022546 7,656.38 16 229991 10010 20196 Finalize Office Furniture Service 10022546 1,107.00 16 229991 10010 18227 International Effectiveness Centers 10022546 5,000.00 16 229991 10010 16585 Laserlink International Inc 10022531 500.00 16 229991 10010 16585 Laserlink International Inc 10022546 500.00 16 229991 10010 16148 Local Initiatives Support Corp 10022531 41,500.00 16 229991 10010 15829 Manpowergroup US Inc 10022546 2,763.21 16 229991 10010 14957 Mission Economic Development Agency 10022546 25,000.00 16 229991 10010 14954 Mission Hiring Hall 10022546 11,282.92 16 229991 10010 14954 Mission Hiring Hall 10022546 7,576.34 16 229991 10010 14954 Mission Hiring Hall 10022546 11.20 16 229991 10010 12690 QB3 Incubator Management LLC 10022531 6,714.98 15 229991 10010 12182 Ricoh USA Inc 10022531 5,500.16 15 229991 10000 12182 Ricoh USA Inc 10001692 2,606.61 16 229991 10010 12182 Ricoh USA Inc 10022531 738.63 16 229991 10010 12182 Ricoh USA Inc 10022531 500.00 16 229991 10000 12182 Ricoh USA Inc 10001692 453.71 16 229991 10010 12182 Ricoh USA Inc 10022546 500.00 16 229991 10010 10525 Staples Business Advantage 10022546 4,615.88 16 229991 10010 10294 Success Center San Francisco 10022546 5,003.19 16 229991 10010 9346 Top of Broadway Comm Benefit District 10022531 4,500.00 16 229991 10010 8882 Urban Solutions 10022531 3,447.27 16 229991 10010 8882 Urban Solutions 10022531 23,300.00 16 229991 10010 8648 Vietnamese Youth Development Center 10022546 1,554.05 16 229991 10010 8648 Vietnamese Youth Development Center 10022546 13,321.69 16 229991 10010 8648 Vietnamese Youth Development Center 10022546 8,603.02 16 229991 10010 8648 Vietnamese Youth Development Center 10022546 13,897.16 Total 333,782 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  CPC– CITY PLANNING Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 53,782,681 budget for FY 2018- 19 is $718,680 or 1.3 % less than the FY 2017- 18 budget of $ 54,501,361. Personnel Changes The number of full -time equivalent posit ions (FTE) budgeted for FY 2018- 19 are 220.85 FTEs, which are 4.00 FTEs more than the 216.85 FTEs in the FY 2017- 18 budget. This represents a
.8 % increase in FTEs from the FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 49,507,257 in FY 2018- 19 are  $2,410,060 or 4.6 % less than FY 2017- 18 revenues of $51,917,317. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 52,786,217 budget for FY 2019- 20 is $996,464 or 1.9 % less t han the Department’s proposed FY 2018-19 budget of $ 53,782,681. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 220.91 FTEs, which are 0.06 FTEs more than the 220.85 FTEs in the Department’s proposed FY 2018-19 budget. This represents a no change in FTEs from t he Department’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 48,639,079 in FY 2019- 20 are $ 868,178 or 1.8 % less than FY 18- 19 estimated revenues of $ 49,507,257. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  CPC – CITY PLANNING SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EX PENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed City Planning 29,981,797 38,351,612 41,259,124 51,284,076 54,501,361 53,782,681 FTE Count 156.52 170.26 181.78 213.75 216.08 220.85 The Department’s budget increased by $ 23,800,884 or 79.4% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by
.33 or 41.1% from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. Driven by the economic recovery, this five year increase reflects steady year over year increases in the volume of permit applications and planning cases as well as the revenue associated with that workload volume. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has decreased by  ($718,680)  due to minor reductions in fees for services and c aseload volume. Three of the 4.00 new FTEs in FY 2018- 19 are from the transfer of the Office of Short Term Rentals from the Office of the City Administrator to City Planning.  The FTE position budgeted at 0.77FTE is new and was added to focus on CPC's increased demand for accessory dwelling unit (ADU) work given the recent changes in ADU legislation. FY 2 019- 20 The Department’s proposed FY 2019 -20 budget has decreased by  $996,464 due to a decrease in one -time project expenditures, partially offset by the cost of moving to a new office.  140 RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  CPC – CITY PLANNING SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analy st’s recommended reductions to the proposed budget total
$ 356,148 in FY 2018- 19. All o f the $ 356,148 in recommended reductions are ongoing savings. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s has no recommended reductions to the FY 2019 -20 proposed budget. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One TimeBudget and Finance Committee, June 21, 2018 CPC- City Planning Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T Current Planning 93 Attrition Savings(2.19) (2.46) ($243,430)
($273,442) $30,012 xx $0 Mandatory Fringe Benefits($98,243)
($110,355) $12,112 xx $0 Total Savings$42,124 Total Savings$0 Administration Minor Furnishings$72,230$62,230$10,000xx $0 Food$29,500$26,500 $3,000xx $0 Training - Budget$153,500$144,500 $9,000xx $0 Advertising$103,500$99,500$4,000xx $0 Prof & Specialized Svcs-Bdgt$1,099,000$1,049,000 $50,000xx $0 Environmental Planning 93 Attrition Savings(0.95)(1.18) ($113,885)
($141,457) $27,572 xx $0 Mandatory Fringe Benefits($44,812)
($55,661) $10,849 xx $0 Total Savings$38,421 Total Savings$0 FY 2018-19FY 2019-20 FTEAmount Increase attrition savings to reflect delayed hiring of 1.0 FTE to 0.77 FTE 5298 Planner III by 0.23 FTE.  The position has been vacant since 2/10/2018. One-time savings. FTEAmount Increase attrition savings to reflect 0.77 FTE to 0.5 FTE due to delayed hiring of 1 new proposed FTE 5291 Planner III. According to CPC the City is currently running a Planner III exam to create an eligible list. One-time savings. Reduce Minor Furnishings under the Operating Authority by $10,000 to reflect the actual need of the Department.One-time savings. Reduce Advertising under the Operating Authority by $4,000 to reflect the actual need of the Department. One-time savings. Reduce Advertising under the Operating Authority by $50,000 to reflect the actual need of the Department.One-time savings. Reduce Food under the Operating Authority by $3,000 to reflect the actual need of the Department. One-time savings. Reduce Training-Budget under the Operating Authority by $9,000 to reflect the actual need of the Department. One-time savings.142 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One TimeBudget and Finance Committee, June 21, 2018 CPC- City Planning Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount Zoning Admin & Compliance 93 Attrition Savings0.00 (0.23) $0($32,522) $32,522xx $0 Mandatory Fringe Benefits$0($12,028) $12,028xx $0 Total Savings$44,549 Total Savings$0 New enforcement vehicle$37,578$0$37,578 x $0 Citywide Planning 93 Attrition Savings(5.14)(5.84) ($615,533) ($699,839) $84,306xx $0 Mandatory Fringe Benefits($242,167)($275,335) $33,168xx $0 Total Savings$117,475 Total Savings$0 One-TimeOngoingTotal One-TimeOngoing Total General Fund $318,570 $0$318,570 General Fund $0$0$0 Non-General Fund$37,578 $0$37,578 Non-General Fund $0$0$0 Total$356,148 $0$356,148 Total$0$0$0 Increase attrition savings to reflect delayed hiring of 1.0 FTE 5278 Planner II, 1.0 FTE 5277 Planner I, and 1.0 FTE 5293 Planner IV. FY 2018-19 One-time savings. Increase attrition savings to reflect delayed hiring of 1.0 FTE to 0.77 FTE to delay of hiring 1.00 FTE 5293 Planner IV by 0.23 FTE. Position has been vacant since
/1/2017. One-time savings. One-time savings. Deny new replacement enforcement vehicle. While the current vehicle to be replaced is a Prius from 2002, the vehicle's total mileage is only 30,946 miles, which is less than 8 miles per workday. Total Recommended Reductions FY 2019-20 Total Recommended Reductions143 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One TimeBudget and Finance Committee, June 21, 2018 CPC- City Planning Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount ADSR Office of Short Term Rental 23 Senior Administrative Analyst1.00 0.00 $114,618 $0$114,618 x1.000.00 $114,618 $0$114,618 Mandatory Fringe Benefits$46,217 $0$46,217x $47,000$0.00$47,0001842 Management Assistant0.001.00 $0$90,516 ($90,516)x0.001.00 $0$90,516 ($90,516)
Mandatory Fringe Benefits$0$39,149 ($39,149)x $0$39,930 ($39,930)
Total Savings $31,170 Total Savings$31,172 One-TimeOngoingTotal One-TimeOngoing Total General Fund $0$31,170 $31,170 General Fund $0$0$0 Non-General Fund$0$0$0Non-General Fund $0$31,172 $31,172 Total$0$31,170 $31,170 Total$0$31,172 $31,172 FY 2018-19FY 2019-20 Policy Recommendations Total Policy RecommendationsTotal Policy Recommendations Deny proposed substitution of 1 FTE 1842 Management Assistant to 1.00 FTE 1823 Senior Administrative Analyst due to lack of justification. The substitution was made by ADM prior to reassigning the position to CPC. Approval of the proposed upward substitution was done prior to Board approval. Board approval for this upward substitution for the FY 2018-19 budget is a policy matter for the Board. The ADSR Office of Short Term Rental currently has 3 FTE, a Manager II, a Senior Administrative Analyst, and a Management Assistant. Ongoing savings.144 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  ART– ARTS COMMISSION Y EAR ONE: FY 2018-19 Budget Changes The Mayor’s proposed  $22,596,699 budget for FY 2018- 19 is $4,621,124 or 25.7%  more than the original FY 2017-18 budget of $ 17,975,575. Personnel Changes The number of full -time equivale nt positions (FTE) budgeted for FY 2018- 19 are 30.54 FTEs, which are 0.26 FTEs more than the 30.28 FTEs in the original FY 2017- 18 budget. This represents a 0.9 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $15,332,785 in FY 2018- 19 are $ 8,482,506 or 123.8%  more than FY 2017- 18 revenues of $ 6,850,279. Y EAR TWO: FY 2019-20 Budget Changes The Mayor’s proposed  $25,695,546 budget for FY 2019- 20 is $3,098,847 or 13.7%  more t han the Mayor’s proposed FY 2018- 19 budget of $ 22,596,669. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 30.60 FTEs, which are 0.06 FTEs more than the 30.54 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 0.2 % increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 18,247,274 in FY 2019- 20 are  $2,914,489 or 19.0%  more than FY 2018- 19 estimated revenues of $15,332,785. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITE MS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  ART – ARTS COMMISSION SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Arts Commission 14,150,397 14,068,845 15,524,681 16,173,305 17,975,575 22,596,699 FTE Count 28.43 28.77 28.49 30.48 30.28 30.54 The Department’s budget increased by $ 8,446,302 or 59.7% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by 2.11 or 7.4% from the ad opted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $4,621,124 largely due to work on the Treasure Island Arts Master Plan, growth in salary and fringe benefit costs, capital costs, and increases from the assumed passage of the proposed November ballot measure to restore the dedica tion of a portion of hotel tax to new and existing arts and culture programming. FY 2019- 20 The Mayor’s proposed FY 2019- 20 budget has increas ed by $3,098,847 largely due to the assumed passage of the proposed November ballot measure. Beginning in January 2019, hotel tax revenue would increase grant funding for the C ity’s cultural centers, the cultural equity endowment, and a new arts impact endowment, to be guided by a cultural services allocation plan . 146 RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITE MS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  ART – ARTS COMMISSION SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 33,324 in FY 2018- 19. All o f the $ 33,324 in recommended red uctions are one -time savings. These reductions would still allow an increase of  $4,587,800 or 25.5% in the Department’s FY 2018- 19 budget. In addition, the Budget and Legislative Analyst recommends closing out prior year unexpended encumbrances of $ 2,513, for total General Fund savings of $ 35,837. Y EAR TWO: FY 2019- 20 The Budget and L egislative Analyst’s recommends no reductions to the proposed budget in FY 2019- 20. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 ART- Arts Commission Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T ART Administration Attrition Savings($99,179) ($122,679) $23,500x $0$0 Mandatory Fringe Benefits($41,461)($51,285) $9,824x $0 Total Savings$33,324 Total Savings$0 One-TimeOngoingTotal One-TimeOngoing Total General Fund $0$33,324 $33,324 General Fund $0$0$0 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$0$33,324 $33,324 Total$0$0$0 FY 2018-19 One-time savings. Total Recommended Reductions FY 2019-20 Total Recommended Reductions FY 2018-19FY 2019-20 FTEAmountFTEAmount Increase Attrition Savings to reflect historic and projected salary savings. The recommended reductions are still less than the Department's average General Fund salary savings over the past three years. 148 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  WAR– WAR MEMORIAL Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed  $27,530,968 budget for FY 2018 -19 is $620,326 or 2.3 % more than the original FY 2017- 18 budget of $ 26,910,642. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018 -19 are 70.92 FTEs, which are 1.46 FTEs more than the 69.46 FTEs in the original FY 2017 -18 budget. This represents a 2.1 % increase in FTEs from the original FY 2017-18 budget. Revenue Changes The Department's revenues of $ 18,249,383 in FY 2018 -19, are $ 613,677 or 3.5 % more than FY 2017- 18 revenues of $ 17,635,706. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 30,900,046 budget for FY 2019 -20 is $3,369,078 or 12.2 %
more t han the Mayor’s proposed FY 2018 -19 budget of $ 27,530,968. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019 -20 are 70.96 FTEs, which are 0.04 FTEs more than the 70.92 FTEs in the Mayor’s proposed FY 2018 -19 budget. This represents a 0.1 % increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 21,615,047 in FY 2019- 20 are $ 3,365,664 or 18.4%  more than FY 2018 -19 estimated revenues of $ 18,249,383. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018 -19 AND FY 2019 -20 D EPARTMENT:  WAR – WAR MEMORIAL SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed War Memorial 11,934,740 13,536,389 24,388,543 25,621,236 26,910,642 27,530,968 FTE Count 56.55 57.91 64.70 68.46 69.46 70.92 In FY 2015-16, the Department began budgeting and paying annual debt service for the Veterans Building Seismic Renovation. The Department also funded six positions in FY 2015- 16 that were not funded during the 2013 -2015 Veterans Building Seismic Renovation. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 620,326 largely due to: An increas e in salaries and fringes totaling $5 25,157, the majority of which are due to COLAs and fringe benefit changes, the addition of an 1822 Administrative Analyst, and the start of the Opera House Renewal Project ’s mansard roof replacement project budgeted in the fiscal year at $400,000. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has increased by $ 3,369,078 largely due to: Completion of the Opera House Mansard roof replacement begun in FY 2018 -19 and budgeted at $4, 200,000 in FY 2019- 20. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018 -19 AND FY 2019 -20 D EPARTMENT:  WAR – WAR MEMORIAL SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 36,174 in FY 2018 -19. Of the $ 36,174 in recommended reductions, $ 3,720 are ongoing savings and $ 32,454 are one -time savings. These reductions would still allow an increase of
$5 84, 152 or 2.2% in the Department’s FY 2018 -19 budget. Y EAR TWO: FY 2019 -20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 4,970 in FY 201 9-20 . Of the $ 4,970 in recommended reductions, $ 3,720 are ongoing savings and $ 1,250 are one -time savings. These reductions would still allow an increase of
$ 3,364,108 or 12.2% in the Department’s FY 2019-20 budget. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 WAR - War Memorial Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T Public Art and Culture Attrition Savings3.43 3.68 ($309,138) ($331,670) $22,532x3.43 3.43 ($309,138) ($309,138) $0 Mandatory Fringe Benefits($136,126)($146,048) $9,922x ($139,194)($139,194) $0 Total Savings$32,454 Total Savings$0 Other Current Expenses$30,260$26,540 $3,720 $19,260$15,540 $3,720 Software Licensing Fees$0 $15,000$13,750 $1,250x One-TimeOngoing Total One-TimeOngoing Total General Fund $0$0$0General Fund $0$0$0 Non-General Fund $32,454$3,720$36,174 Non-General Fund $1,250$3,720$4,970 Total$32,454 $3,720$36,174 Total$1,250 $3,720$4,970 FY 2018-19 Savings in FY 2019-20 only. Limit expenditures for installation of deferred version upgrades and expected price increases to one year. FY 2019-20 FY 2018-19FY 2019-20 FTEAmountFTEAmount Total Recommended ReductionsTotal Recommended Reductions Increase Attrition Savings by 0.25 FTE based on vacancy and time to fill vacant 33 Apprentice Stationary Engineer position.One time savings Reduce expenditures to reflect expected levels. Reduce expenditures to reflect expected levels.152 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT: CHF- CHILDREN, YOUTH & THEIR FAMILIES Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 239,378,359 budget for FY 2018- 19 is $25,524,630 or 11.9%
more than the original FY 2017-18 budget of $ 213,853,729. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 54.97 FTEs, which are 1.74 FTEs more than the 53.23 FTEs in the original FY 2017- 18 budget. This represents a 3.3 % increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 198,718,718 in FY 2018- 19, are $ 24,700,796 or 14.2%  more than FY 2017- 18 revenues of $ 174,017,922. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 244,534,510 budget for FY 2019- 20 is $5,156,151 or 2.2%
more t han the Mayor’s proposed FY 2018- 19 budget of $ 239,378,359. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 54.97 FTEs, which is the same number of FTEs as in the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 199,050,629 in FY 2019- 20 are $ 331,911 or 0.2 % more than FY 2018- 19 estimated revenues of $ 198,718,718. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT: CHF- CHILDREN, YOUTH & THEIR FAMILIES SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Children, Youth & Their Families 145,658,643 161,975,244 170,705,287 192,706,623 213,853,729 239,378,359 FTE Count 37.42 38.20 41.86 52.19 53.23 54.97 The Department’s budget increased by $93,719,716 or 64.3 % from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by
.55 or 46.9% from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by $ 25,524,630 largely due to increases in the Children and Youth Fund and baseline spending requirements for children and transitional aged youth. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has increased by $ 5,156,151 largely due to additional increases in the Children and Youth Fund and baseline spending requirements for children and transitional aged youth. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT: CHF- CHILDREN, YOUTH & THEIR FAMILIES SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 88,017 in FY 2018- 19. All o f the $ 88,017 in recommended reductions are ongoing savings. These reductions would still allow an increase of  $25,436,613 or 11.9% in the Department’s FY 2018- 19 budget. Y EAR TWO: FY 2019-20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$0 in FY 2019- 20. Without reductions the Department’s budget will increase of  $5,156,151 or 2.2%  in the Departm ent’s FY 2019- 20 budget. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 CHF- Children, Youth, and their Families Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T Children; Youth & Families Attrition Savings$0 $50,000 $50,000xx $0$0$0x Manager II1.00 0.91 $142,764 ($129,915) $12,849xx $0 Mandatory Fringe Benefits$57,420($52,252) $5,168xx $0 Total Savings$18,017 Total Savings$0 Prof & Specialized Svcs-Bdgt$432,667$412,667 $20,000xx $0 $0x One-TimeOngoing Total One-TimeOngoing Total General Fund $88,017 $0$88,017 General Fund $0$0$0 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$88,017 $0$88,017 Total$0$0$0 Reduce 1.0 FTE 0923 Manager II to 0.91 FTE due to one month delay in hiring Manager II based on current hiring status. Position has been vacant for over a year, was budgeted at 0.5 FTE for FY2017-18, but went unfilled. Reduce Professional & Specialized Services under the Our Children Our Families Authority by $20,000 to reflect the actual need of the Department. One-time savings. Total Recommended Reductions FY 2019-20 Total Recommended Reductions FY 2018-19 One-time savings. One-time savings. FY 2018-19FY 2019-20 FTEAmountFTEAmount Increase Attrition savings to more realistically reflect turnover and delays in hiring. Estimated savings are based on FY 2017-18 projected savings per the Controller's Labor Report.156 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  DPH– DEPARTMENT OF PUBLIC HEALTH Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed  $2,371,591,858 budget for FY 2018- 19 is  $173,410,671 or 7.9  %
more than the original FY 2017- 18 budget of $ 2,198,181,187. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018 -19 are 6,874.84 FTEs , which are 17.6 FTEs more than the 6,857.24 FTEs in the original FY 2017-18 budget. This represents a 0.3 % increase in FTEs from the original FY 2017-18 budget. Revenue Changes The Department's revenues of $ 1,631,449,236 in FY 2018 -19, are $ 148,746,805 or 10.0 %
more than FY 2017-18 revenues of $ 1,482,702,431. Y EAR TWO: FY 2019 -20 Budget Changes The Department’s proposed $ 2,275,361,169 budget for FY 2019- 20 is  $96,230,689 or 4.1 %
less t han the Mayor’s proposed FY 2018 -19 budget of $ 2,371,591,858. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019 -20 are 6,876.41 FTEs, which is 1. 57 FTEs more than the 6,874.84 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 0.02%  increase in FTEs from the Mayor’s proposed FY 2018-19 budget. Revenue Changes The Department's revenues of $ 1,521,868,434 in FY 2019- 20, are $ 109,580,802 or 6.7% less than FY 2018 -19 estimated revenues of $ 1,631,449,236. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018 -19 AND FY 2019 -20 D EPARTMENT:  DPH – DEPARTMENT OF PUBLIC HEALTH SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014 -15 Budget FY 2015 -16 Budget FY 2016 -17 Budget FY 2017 -18 Budget FY 2018 -19 Proposed Public Health 1,908,611,827 1,984,261,187 2,033,997,389 2,058,876,439 2,198,181,187 2,371,591,858 FTE Count 6,125.91 6,284.17 6,601.99 6,806.30 6,857.24 6,874.84 The Department’s budget increased by $ 462,980,031 or 24.3% from the adopted budget in FY 16 -17 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by 8.93 or 12.2% from the adopted budget in FY 2016-17 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by  $173,410,671 largely due to changes in citywide salary and fringe benefit costs, one -time capital projects and investments in technolo gy, new investments in chronic disease prevention, and other operational increases at the Zuckerberg San Francisco General Hospital. The proposed budget also includes a one- time
$56,000,000 repayment of federal reimbursement for costs associated with the rebuild of Laguna Honda Hospital. The Department has begun development and implementation of its new Electronic Health Records Project with estimated total implementation and maintenance costs of $ 383,312,000 over ten years , including $74,796,694 in FY 2018 -19.  In November 2017, the Board of Supervisors approved a ten -year contract between the Department and Epic City Government, LLC, the project vendor, of $167,387,597. The project budget and ongoing operating costs will be subject to future Board of Superv isors approval. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has decreased by  $96,230,689 compared to FY 18 -19 but still includes an increase of $77,179,982 compared to the current year. The decline in FY 2019 -20 is largely due to reductions in one -time capital and other non-operating expenditures from the previous fiscal year.  Despite the year over year reduction in the proposed budgets, the Department’s overall services will either be maintained at the same levels or grow over th e course of the two-year budget. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018 -19 AND FY 2019 -20 D EPARTMENT:  DPH – DEPARTMENT OF PUBLIC HEALTH SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 3,016,433 in FY 2018- 19. Of the $ 3,016,433 in recommended reductions, $ 1,651,712 are ongoing savings and $ 1,364,721 are one-time savings. These reductions would still allow an increase of  $170,394,238 or 7.8 % in the Department’s FY 2018 -19 budget. Y EAR TWO: FY 2019-20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 1,769,153 in FY 2019- 20. Of the $ 1,769,153 in recommended reductions, $ 1,669,153 are ongoing savings and $ 100,000 are one-time savings. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 DPH - Department of Public Health Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T HAD Public Health Admin Programmatic Projects-Budget$5,200,000 $4,800,000$400,000xx 33 Manager V1.00 0.00 $178,221 $0$178,221 x1.000.00 $178,221 $0$178,221 x Mandatory Fringe Benefits$64,633 $0$64,633x $66,054$0$66,054x 32 Manager IV0.001.00 $0$165,259 ($165,259)x0.001.00 $0$165,259 ($165,259)x Mandatory Fringe Benefits$0 $61,996 ($61,996)x $0$63,433 ($63,433)x Total Savings $15,599 Total Savings$15,583 Prof & Specialized Svcs-Bdgt$1,181,167$981,167$200,000x $1,181,167$981,167$200,000x HBH Behavioral Health Attrition Savings($1,918,004) ($2,340,837)$422,833xx ($1,918,003)($2,023,711) $105,708x Mandatory Fringe Benefits($803,690) ($980,857)$177,167xx ($819,605)($863,897) $44,292x Total Savings $600,000 Total Savings$150,000 Delete one Manager V and replace with one Manager IV. The Manager IV is more appropriate for the duties of this position. Ongoing savings Reduce the budget allocated for professional and specialized services by $200,000. Department staff in the Lean Process Improvement Office will be taking over some of the duties previously performed by a private consultant. Ongoing savings FTEAmount Reduce the Programmatic Project Budget for furniture, fixtures and equipment (FFE)
for relocating staff from civic center offices to new locations by $400,000 in FY 2018-
. Increase Attrition Savings to reflect salary savings from expected hire dates and on-going salary savings in Behavioral Health. Ongoing savings FY 2018-19FY 2019-20 FTEAmount160 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 DPH - Department of Public Health Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FTEAmount FY 2018-19FY 2019-20 FTEAmount 87 Health Worker III0.75 0.00 $56,620 $0$56,620x0.750.00 $56,620 $0$56,620x Mandatory Fringe Benefits$26,273 $0$26,273x $26,870$0$26,870x Total Savings$82,893 Total Savings$83,490 20 Registered Nurse0.090.00 $15,081 $0$15,081x0.090.00 $15,081 $0$15,081x Mandatory Fringe Benefits$5,379 $0$5,379x $5,488$0$5,488x Total Savings$20,460 Total Savings$20,569 86 Health Worker II0.070.00 $4,831 $0$4,831x 0.070.00 $4,831 $0$4,831x Mandatory Fringe Benefits$2,328 $0$2,328x $2,384$0$2,384x Total Savings$7,159 Total Savings$7,215 Materials & Supplies-Budget $6,722,649$6,647,649$75,000x $6,722,649$6,647,649 $75,000x Prof & Specialized Svcs-Bdgt $59,481,233$59,131,233$350,000x $59,472,209$59,122,209 $350,000x Delete 0.75 FTE 2587 Health Worker III position to address long-standing vacancies in the Department. Ongoing savings Delete 0.07 FTE 2586 Health Worker II position to address long-standing vacancies in the Department. Ongoing savings Delete 0.09 FTE 2320 Registered Nurse position to address long-standing vacancies in the Department. Ongoing savings Reduce the budget allocated for professional and specialized services by $350,000 to reflect projected underspending. This reduction still allows for an increase of
$14,503,451 for materials and supplies in Behavioral Health. Ongoing savings Reduce the budget allocated for materials and supplies by $75,000 to reflect projected underspending. This reduction still allows for an increase of $325,314 for materials and supplies in Behavioral Health. Ongoing savings161 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 DPH - Department of Public Health Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FTEAmount FY 2018-19FY 2019-20 FTEAmount HGH Zuckerberg SF General Capital Renewal Projects$13,300,000 $13,100,000$200,000xx Equipment Purchase-Budget $1,455,356$1,355,356 $100,000xx 05 Patient Services Finance 1.000.00 $69,548 $0$69,548x1.00 $69,548 $0$69,548x Mandatory Fringe Benefits$33,400 $0$33,400x0.00 $34,202 $0$34,202x Total Savings $102,948 Total Savings$103,750 HLH Laguna Honda Hospital Polaris EUV1.000.00 $32,063 $0$32,063xx HNS Health Network Services Prof & Specialized Svcs-Bdgt $13,267,110$13,017,110$250,000x $13,267,110$13,117,110 $150,000x Reduce the budget allocated for professional and specialized services by $250,000 to reflect projected underspending. Ongoing savings One time savings Reduce the equipment purchase budget at Zuckerberg SF General Hospital by
$100,000. Deny the request for new Polaris EV Li-ion vehicle for gardening staff at Laguna Honda Hospital. Gardening staff has two utility vehicles, which are sufficient to meet existing needs. Reduce the Capital Renewal Project Budget amount for chiller replacement at Zuckerberg SF General Hospital by $200,000 to reflect the estimated costs in FY 2018-
. Delete one vacant 2105 Patient Services Finance Technician to address long-standing vacancies in the Department. Ongoing savings162 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 DPH - Department of Public Health Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FTEAmount FY 2018-19FY 2019-20 FTEAmount HPH Population Health Division Step Adjustments, $0($313,725) $313,725x $0($274,510) $274,510x Mandatory Fringe Benefits$0 ($86,275) $86,275x $0($75,490) $75,490x Total Savings $400,000 Total Savings$350,000 87 Health Worker III0.020.00 $1,510 $0$1,510x 0.020.00 $1,510 $0$1,510x Mandatory Fringe Benefits$701 $0$701x $717$0$717x Total Savings$2,211 Total Savings$2,227 Prof & Specialized Svcs-Bdgt $2,745,263$2,695,263$50,000x $2,745,263$2,695,263 $50,000x Chevy Bolt4.003.00 $150,312 $112,734$37,578xx Ford Transit Connect Van1.00 0.00 $33,363 $0$33,363xx Electric Ford Focus1.00 0.00 $46,636 $0$46,636xx HPC Primary Care Reduce the number of replacement vehicles from four to three. The Department has existing vehicles (vans, SUVs, and cars) that are used less than eight days each month. In addition six of these 26 vehicles have less than 10,000 miles. Ongoing savings Increase the budgeted step adjustments to account for projected step adjustments in the Population Health division. Ongoing savings Deny the request for one new transit van. The Department has 15 vans that are used less than eight days each month. In addition, three of these 15 vehicles have less than
,000 miles. Deny the request for one new vehicle (Electric Ford Focus). The Department has 26 existing vehicles (vans, SUVs, and cars) that are used less than eight days each month. In addition six of these 26 vehicles have less than 10,000 miles. Reduce the budget allocated for professional and specialized services by $50,000 to reflect projected underspending in prevention contracts. Ongoing savings Delete 0.02 FTE 2587 Health Worker III position to address long standing vacancies in the Department.163 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 DPH - Department of Public Health Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FTEAmount FY 2018-19FY 2019-20 FTEAmount 87 Health Worker III1.00 0.00 $75,493 $0$75,493x1.000.00 $75,493 $0$75,493x Mandatory Fringe Benefits$35,030 $0$35,030x $35,826$0$35,826x Total Savings$110,523 Total Savings$111,319 One-TimeOngoingTotal One-TimeOngoing Total General Fund $1,349,640 $1,666,793$3,016,433 General Fund$100,000$1,669,153 $1,769,153 Non-General Fund$0 $0$0Non-General Fund $0$0$0 Total$1,349,640 $1,666,793$3,016,433 Total$100,000 $1,669,153 $1,769,153 Delete one 2587 Health Worker III position to address long standing vacancies in the Department. Ongoing savings FY 2018-19 Total Recommended Reductions FY 2019-20 Total Recommended Reductions164 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  HSA– HUMAN SERVICES AGENCY Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 968,405,098 budget for FY 2018- 19 is $54,621,841 or 6.0 %
more than the original FY 2017-18 budget of $ 913,783,257. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 2,100.68 FTEs , which are 1.32 FTEs more than the 2,0 99.36 FTEs in the original FY 2017- 18 budget. This represents a 0.06%  increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 698,110,836 in FY 2018- 19, are $ 26,016,132 or 3.9 % more than FY 2017- 18 revenues of $ 672,094,704. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 990,894,608 budget for FY 2019- 20 is $22,489,510 or 2.3 %
more t han the Mayor’s proposed FY 2018- 19 budget of $ 968,405,098. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 2,097.31 FTEs, which are 3.37 FTEs less than the 2,100.68 FTEs in the Mayor’s proposed FY 2018- 19 budg et. This represents a 0.16%  decrease in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 704,126,963 in FY 2019- 20, are $ 6,016,127 or 0.9 % more than FY 2018- 19 estimated revenues of $ 698,110,836. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  HSA – HUMAN SERVICES AGENCY SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SU MMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 Budget FY 2014-15 Budget FY 2015-16 Budget FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed Human Services Agency 737,923,441 835,703,903 937,931,970 862,944,407 913,783,257 968,405,098 FTE Count 1,855.40 1,964.41 2,045.57 2,067.89 2,099.366 2,100.68 The Department’s budget increased by $230,481,657 or 31.2% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19.  The Department’s FTE count increased by 245 or 13.2%  from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018- 19 budget has increased by $54,621,841 largely due to :
Two major costs account fo r the majority of the 6.0% increase in the FY 2018 -19 proposed budget.  First, the State of California shifted costs for the In- Home Supportive Services (IHSS)
program from to the counties by revising the program’s maintenance of effort funding requirement. The Department anticipates additional increases in the City’s Maintenance of Effort cost share i n FY 2018-19 of $29.8 million. Second, there is $8.2 million in additional funding budgeted as the result of increased developer impact fee revenue for child care facilities Other increases include $3 million in funding for the Dignity Fund, approved in the 2016 general elections , to expand services for seniors, as well as negotiated salaries and benef its. FY 2019- 20 The Department’s proposed FY 2019- 20 budget has increased by $ 22,489,510 largely due to :
The Department anticipates additional increases in the City’s Maintenance of Effort cost share for the IHSS program in FY 2019-20 of $26 million The voter -mandated Dignity Fund allocation of an additional  $3 million above FY 2018- 19 along with benefits cost increases account for the majority of the increase in the FY 2019 -20 proposed budget. These increases are partially offset by $5.4 million a reduction due in projected developer fee revenue for child care fac ilities and other one -time expenses budgeted only in FY 2018- 19. 166 RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  HSA – HUMAN SERVICES AGENCY BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 1,701,295 in FY 2018- 19. Of the $ 1,701,295 in recommended reductions, $ 1,601,295 are ongoing savings and $ 100,000 are one-time savings. These reductions would still allow an increase of $ 52,920,546 or 5.8 % in the Department’s FY 2018- 19 budget. In addition, the Budget and Legislative Analyst recommends closing out prior year unexpended encumbrances of $320,026. Y EAR TWO: FY 2019-20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 1,132,334 in FY 2019- 20. Of the $ 1,132,334 in recommended reductions, all are ongoing savings. Th ese reductions would still allow an increase of $ 21,357,276 or 2.2% in the Department’s FY 2019-20 budget. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 HSA - Human Services Agency Account TitleFromToFrom ToSavingsGF1T From To From ToSavingsGF1T DAAS - Aging & Adult Services Social Service Contracts $261,880$161,880 $100,000x $261,880$161,880$100,000 x Salaries $216,141$116,141 $100,000xx Social Service Contracts $456,765$406,765 $50,000x $456,765$406,765$50,000 x HSA - Admin Support Auditing & Accounting$120,844$105,844 $15,000x $120,844$105,844$15,000x Other Current Expenses -Bdgt$1,189,146$789,146 $400,000x $1,189,146$889,146$300,000x Office Machine Rental $220,000$120,000 $100,000x $220,000$120,000$100,000x FY 2018-19FY 2019-20 FTEAmountFTEAmount Reduce office machine rental budget in the HSA Administrative Support division by
$100,000. The Department underspends this budget by at least $150,000 each year.Ongoing savings. Reduce the other current expenses budget in the HSA Administrative Support division. The Department underspends this budget by at least $800,000.Ongoing savings. Reduce the auditing and accounting budget under the HSA Administrative Support division by $15,000. The Department underspends this budget by at least $25,000.Ongoing savings. Reduce the social service contracts budget by $50,000 as the Department has underspent this budget by at least $250,000 for the past three fiscal years. Ongoing savings. Reduce the budget for social services contracts by $100,000 as the Department has underspent this budget by at least $250,000 for the past three fiscal years.Ongoing savings. Reduce the salaries budget for a one-time attrition adjustment to the SF Connected Program to account for vacancies.One-time savings in FY 2018-19.168 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 HSA - Human Services Agency Account TitleFromToFrom ToSavingsGF1T From To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount DHS - Human Services Training $140,856
$120,856 $20,000x $140,856$120,856$20,000x Attrition Savings (53.65)(57.86)($4,775,469) ($5,075,469) $375,000x(53.65) (57.86)($4,775,469) ($4,975,469)$200,000x Mandatory Fringe Benefits ($2,101,846)($2,233,886) $132,040x ($2,152,246)($2,242,384)$90,138x Total Savings $507,040 Total Savings$290,138 31 IS Trainer-Assistant1.000.00$81,090 $0 $81,090x1.00 0.00$81,090 $0$81,090x Mandatory Fringe Benefits$37,037$0 $37,037x $37,856$0$37,856x 04 Clerk(1.00)1.00($60,791) $60,791 ($60,791)x(1.00) 1.00($60,791) $60,791($60,791)x Mandatory Fringe Benefits ($30,999)$30,999 ($30,999)x ($33,862)$33,862($33,862)x Total Savings$26,337 Total Savings$24,293 44 Protective Services Supervisor1.000.00$123,697 $0 $123,697x1.00 0.00$123,697 $0$123,697x Mandatory Fringe Benefits$48,164$0 $48,164x $48,939$0$48,939x 40 Protective Services Worker(1.00)1.00($110,039) $110,039 ($110,039)x(1.00) 1.00($110,039) $110,039($110,039)x Mandatory Fringe Benefits ($45,015)$45,015 ($45,015)x ($45,808)$45,808($45,808)x Total Savings$16,807 Total Savings$16,789 Increase attrition savings to account for the high staff turnover in the HSA Human Services division. There are currently 103 vacant positions in this division. The Department is also projected to have a $1.0 million salary surplus for FY 2017-18, primarily driven by delays in hiring, and caseload declines. Ongoing savings. Reduce training budget by $20,000. The Department has underspent the total training budget in this fund by at least $100,000 in the past two fiscal years.Ongoing savings. Deny the request for the upward position substitution of 1.00 FTE 1404 Clerk position to
.00 FTE 1031 IS Trainer-Assistant position. The department currently has 6.00 FTE vacant IT positions that could be filled instead of expanding their staffing resources. The Department also received a new 1053 IS Business Analyst-Senior position in FY 2016-17 that still remains vacant today. Ongoing savings. Deny the request for an upward position substitution of 1.00 FTE 2940 Protective Services Worker to 1.00 FTE Protective Services Supervisor. The Department currently has a ratio of 1.00 FTE 2944 Protective Services Supervisor to every 4.91 FTE 2940 Protective Service Works.  Furthermore, the Department currently has 24.00 FTE vacant 2940 Protective Services worker positions, which means that each supervisor has approximately 4.4 FTE. This increase in staffing resources is unnecessary at this time.  Ongoing savings.169 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 HSA - Human Services Agency Account TitleFromToFrom ToSavingsGF1T From To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount TEMPM_E Temporary -Miscellaneous12.29 9.31$1,238,359 $938,359 $300,000x43.94 38.62$1,238,359 $1,088,359$150,000x Mandatory Fringe Benefits $66,398$34,718 $31,680x $98,078$66,398$31,680x Total Savings $331,680 Total Savings$181,680 13 Program Specialist1.000.00$95,953 $0 $95,953x1.00 0.00$95,953 $0$95,953x Mandatory Fringe Benefits$41,152$0 $41,152x $41,959$0$41,959x 26 Senior Clerk Typist(1.00)1.00($69,333) $69,333 ($69,333)x(1.00) 1.00($69,333) $69,333($69,333)x Mandatory Fringe Benefits ($33,341)$33,341 ($33,341)x ($34,145)$34,145($34,145)x Total Savings$34,431 Total Savings$34,434 One-TimeOngoingTotal One-TimeOngoing Total General Fund  $100,000$1,242,645$1,342,645 General Fund$0$877,138 $877,138 Non-General Fund $0$358,650 $358,650 Non-General Fund $0$255,196 $255,196 Total$100,000 $1,601,295$1,701,295 Total$0$1,132,334 $1,132,334 FY 2018-19 Total Recommended Reductions FY 2019-20 Total Recommended Reductions Ongoing savings. Deny the request for an upward substitution of 1.00 FTE 1426 Senior Clerk Typist to 1.00 FTE 2913 Program Specialist. The Department currently has seven vacant positions in this job classification. The Budget and Legislative Analyst recommends that the Department fill their existing vacant positions before expanding their staffing resources. Reduce the salaries budget in General Fund Continuing Projects to reflect historical actual expenditures. Average expenditures in this category over the past four years are at $7 million. However, the proposed FY 2018-19 budget increased this budget to $8.8 million. This reduction leaves the overall salaries in this area with a budget of $8.3 million. Ongoing savings.170 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 HSA - Human Services Agency Account TitleFromToFrom ToSavingsGF1T From To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount Division Description Dignity Fund $3,000,000$0$3,000,000 xx $6,000,000$0$6,000,000 xx Total Savings$3,000,000 Total Savings$6,000,000 One-TimeOngoingTotal One-TimeOngoing Total General Fund $3,000,000 $0$3,000,000 General Fund$6,000,000 $0$6,000,000 Non-General Fund$0 $0$0Non-General Fund $0$0$0 Total$3,000,000 $0$3,000,000 Total$6,000,000 $0$6,000,000 Policy/Reserve Recommendations FY 2018-19FY 2019-20 Total Policy/Reserve RecommendationsTotal Policy/Reserve Recommendations Place $3,000,0000 of the appropriation from the Dignity Fund on Budget and Finance Reserve, as the Department still requires Board of Supervisor approval for the service allocation plan for FY 2018-19. The Budget and Legislative Analyst recommends that the Department present their proposed budget to the Board of Supervisors prior to accessing these funds. Ongoing savings171 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  HOM– HOMELESSNESS AND SUPPORTIVE HOUSING Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 271,426,796 budget for FY 2018- 19 is $21,042,322 or 8.4 %
more than the original FY 2017-18 budget of $ 250,384,474. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 124.43 FTEs, which are 9.76 FTEs more than the 114.67 FTEs in the original FY 2017- 18 budget. This represents an 8. 5%  increase in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department's revenues of $ 93,245,927 in FY 2018- 19, are $ 8,407,171 or 9.9% more than FY 2017- 18 revenues of $ 84,838,756. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 271,246,511 budget for FY 2019- 20 is $180,285 or 0.1 % less t han the Mayor’s proposed FY 2018- 19 budget of $ 271,426,796. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 125.68 FTEs, which are 1.25 FTEs more than the 124.43 FTEs in the Mayor’s proposed FY 2018- 19 budget. This represents a 1 .0%  increase in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 107,160,899 in FY 2019- 20, are $ 13,914,972 or 14.9%  more than FY 2018- 19 estimated revenues of $ 93,245,927. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  HOM – HOMELESSNESS AND SUPPORTIVE HOUSING SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SU MMARY OF 3-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2016-17 Budget FY 2017-18 Budget FY 2018-19 Proposed FY 2019-20 Proposed Homelessness and Supportive Housing 4,153,460 250,384,474 271,426,796 271,246,511 FTE Count 108.91 114.67 124.43 125.68 The Department’s budget increased by $ 47,273,336 or 21.1% from the adopted budget in FY 16- 17 to the proposed budget in FY 2018 -19. The Department’s FTE count increased by
.52 or 14.3% from the adopted budget in FY 2016-17 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018- 19 budget has increased by $21,042,322 largely due to: Through Resolution No. 134- 18 (File 18-0427), the Board of Supervisors urged the Mayor to prioritize t he prevention of homelessness, exits into housing, and increased funding for transitional- aged youth, and individuals with chronic mental illness in the proposed budgets for FY 2018- 19 and FY 2019- 20. The increase in the FY 2018- 19 proposed budget is primarily due to investments in homeless services and programs, including opening new navigation centers, expansion of traditional shelters, increasing the supply of P ermanent Supportive Housing beds, and new A ccess Points, which will connect adults, youth and families to services. The FY 2018 -19 proposed budget also includes additional staffing resources to support this expansion in services. In the FY 2018- 19 proposed budget, $13,437,000 of the total funding was contingent on the passage of Measure D during the June 2018 elections. San Francisco voters did not approve Measure D . Funding from Measure D was planned to finance a nav igation center for transitional- aged youth, 100 ne w slots for adults to receive rapid rehousing benefits, and an increase in the flexible housing pool budget.  The Department of Homelessness and Supportive Housing must now rebalance their budget to account for the absence of Measure D funds. FY 2019-20 The Department’s proposed budget for FY 2019- 20 is a 0.1% decrease from the proposed budget for FY 2018- 19. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  HOM – HOMELESSNESS AND SUPPORTIVE HOUSING SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST RECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 425,349 in FY 2018- 19. Of the $ 425,349 in recommended reductions, $ 61,869 are ongoing savings and $ 363,480 are one-time savings. These reductions would still allow an increase of  $20,616,973 or 8.23% in the Department’s FY 2018- 19 budget. In addition, the Budget and Legislative Analyst recommends closing out prior year unexpended encumbrances of $ 375,000, and $390,225 on Budget and Finance Committee Reserve, for total General Fund savings of $ 765,225. Y EAR TWO: FY 2019- 20 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 291,697 in FY 2019- 20. Of the $ 291,697 in recommended reductions, $ 61,869 are ongoing savings and $ 229,828 are one-time savings. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 HOM - Homelessness and Supportive Housing Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T 3646 - HOM Programs 93M_Z Attrition Savings (2.25)
(4.30)($220,864) ($420,864)$200,000 xx Mandatory Fringe Benefits ($93,876)
($173,476)$79,600 xx Total Savings $279,600 Total Savings$0 Step Adjustments, Miscellaneous($86,899)($133,768)$46,869 x ($86,899)($133,768) $46,869x Materials & Supplies $168,165$153,165$15,000 x $168,165$153,165 $15,000x Total Savings $15,000 Total Savings$15,000 Increase the budgeted position step adjustments for new staff positions. Increase attrition savings to account for staff turnover and hiring delays. The Department is projected to have $1.1 million in salary savings in FY 2017-18. Furthermore, the Department decreased their budgeted attrition rate from 6.0 percent to 3.4 percent for the two upcoming fiscal years despite the projected salary savings in FY 2017-18 along with the addition of 6.16 FTE new positions and several upward position substitutions. The Department also has a vacancy rate of 14.7 percent. One-time savings in FY 2018-19. Ongoing savings. FY 2018-19FY 2019-20 FTEAmountFTEAmount Reduce the materials & supplies budget in the programs division by $15,000. The Dept. has underspent their materials and supplies budget by at least $60,000 each fiscal year. Ongoing savings.175 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 HOM - Homelessness and Supportive Housing Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount 3645 - HOM Administration Rents-Leases-Bldgs&Struct-Bdgt $4,708,136
$4,478,308 $229,828xx 93M_Z Attrition Savings(1.45) (2.42)($171,242) ($571,242)$60,000 xx Mandatory Fringe Benefits ($68,112)
($91,992)$23,880 xx Total Savings $83,880 Total Savings$0 One-TimeOngoing Total One-TimeOngoing Total General Fund $363,480 $61,869$425,349 General Fund$229,828 $61,869$291,697 Non-General Fund$0 $0$0Non-General Fund $0$0$0 Total$363,480 $61,869$425,349 Total$229,828 $61,869$291,697 Increase attrition savings to account for the project $1.1 million in salary savings for FY 2017-18. During FY 2017-18, the Department budgeted an attrition rate of
.0 percent.  The Department decreased their budgeted attrition rate to 3.4 percent for the two upcoming fiscal years despite the projected salary savings in FY 2017-18, addition of 6.16 FTE new positions, and several upward position substitutions. The Department also removed all step adjustments for positions that fall under HOM Administration. Total Recommended Reductions One-time savings in FY 2019-20. FY 2019-20 Total Recommended Reductions FY 2018-19 One-time savings in FY 2018-19. Reduce the rent, leases, buildings, and structures budget to reflect projected annual expenditures.176 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 HOM - Homelessness and Supportive Housing Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount 3646 - HOM Programs
$390,225$0$390,225xx Total Savings$390,225
$375,000 $0$375,000 xx Total Savings$375,000 One-TimeOngoing Total One-TimeOngoing Total General Fund $765,225 $0$765,225 General Fund $0$0$0 Non-General Fund$0 $0$0Non-General Fund $0$0$0 Total$765,225 $0$765,225 Total$0 $0$0 Recommended Close Out of Prior Year Appropriations The Board of Supervisors placed $390,225 on Budget and Finance Committee reserve to purchase furniture, fixtures, and equipment for 440 Turk Street that is not needed. Therefore the Budget and Finance Committee should request the Controller to close-out $390,225 and make these funds available to the Board of Supervisors. Request the Controller to close out $375,000 in prior year encumbrances and make these funds available to the Board of Supervisors. FY 2018-19FY 2019-20 Total Policy/Reserve RecommendationsTotal Policy/Reserve Recommendations177 Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 HOM - Homelessness and Supportive Housing Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T FY 2018-19FY 2019-20 FTEAmountFTEAmount 3646 - HOM Programs OthDep $0$0$0 $943,062$0 $943,062xx Total Savings$0Total Savings$943,062 Programmatic Projects$13,437,000 $0$13,437,000 xx$26,218,938 $0$26,218,938xx Total Savings$13,437,000Total Savings$26,218,938 One-TimeOngoing Total One-TimeOngoing Total General Fund $13,437,000 $0$13,437,000 General Fund$27,162,000 $0$27,162,000 Non-General Fund$0 $0$0Non-General Fund$0 $0$0 Total$13,437,000 $0$13,437,000 Total$27,162,000$0$27,162,000 Total Policy/Reserve RecommendationsTotal Policy/Reserve Recommendations Savings in FY 2019-20. Place $943,062 of the requested OthDep budget on Budget and Finance Reserve, as these funds were tied to the passage of Measure D during the June 2018 election. Unfortunately, this measure did not pass and therefore, the Department will not receive revenues from a tax on commercial rents to fund the navigation center for transitional-aged youth, 100 new slots for adults in need of rapid rehousing, and an increase in the flexible housing subsidy pool. The Department must now rebalance their budget to account for the absence of these funds. Place $13,437,000 of the programmatic projects budget under SR Housing for All on the Budget and Finance Reserve, as these funds were contingent on the passage of Measure D during the June 2018 elections. Unfortunately, this measure did not pass and therefore the Department will not receive revenues from a tax on commercial rents to fund a navigation center for transitional-aged youth, 100 new slots for adults in need of rapid rehousing, and an increase in the flexible housing subsidy pool. The Department must now rebalance their budget to account for the absence of these funds. Ongoing savings. FY 2018-19FY 2019-20 Policy/Reserve Recommendations178 BOARD OF SUPERVISORS – BUDGET & LEGISLATIVE ANALYST DEPARTMENT:  BOS – BOARD OF SUPERVISORS Y EAR ONE: FY 2018-19 Budget Changes The Department’s proposed $ 16,060,046 budget for FY 2018- 19 is $332,239 or 2.1 %  more than the original FY 2017-18 budget of $ 15,727,807. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2018- 19 are 76.41 FTEs, which are 0.72 FTEs less than the 77.13 FTEs in the original FY 2017- 18 budget. This represents a 0. 9% decrease in FTEs from the original FY 2017- 18 budget. Revenue Changes The Department' s revenues of $379,146 in FY 2018- 19, are $ 3,010 or 0.8% less than FY 17- 18 revenues of $ 382,156. Y EAR TWO: FY 2019-20 Budget Changes The Department’s proposed $ 16,106,866 budget for FY 2019- 20 is $46,820 or 0.3 % more t han the Mayor’s proposed FY 2018- 19 budget of $ 16,060,046. Personnel Changes The number of full -time equivalent positions (FTE) budgeted for FY 2019- 20 are 76.38 FTEs, which are 0.03 FTEs less than the 76.94 FTEs in the Mayor’s proposed FY 2018-19 budget. This represents a 0.0% change in FTEs from the Mayor’s proposed FY 2018- 19 budget. Revenue Changes The Department's revenues of $ 379,146 in FY 2019- 20 are the same as the FY 2018- 19 estimated revenues of $ 379,146. RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  BOS – BOARD OF SUPERVISORS SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST SUMMARY OF 5-YEAR HISTORICAL & PROPOSED BUDGET YEAR EXPENDITURES AND FTE AUTHORITY: FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 Budget Budget Budget Budget Budget Proposed BOS $12,890,477 $13,485,197 $14,685,074 $14,647,983 $15,727,807 $16,060,046 FTE 79.00 79.16 79.91 79.00 77.13 76.41 Th e Department’s budget increased by $ 3,169,569 or 24.6% from the adopted budget in FY 13- 14 to the proposed budget in FY 2018 -19.  The Department’s FTE count decreased by 2.59 or 3.3 % from the adopted budget in FY 2013 -14 to the proposed budget in FY 2018 -19. FY 2018- 19 The Department’s proposed FY 2018 -19 budget has increased by  $332,239 largely due to procurement of a new Constituent Management System. The Department’s proposed budget includes one -time expenses of $110,000 in FY 2018- 19 for a contractor to customize and configure the new system, and ongoing expenses of $75,000 per year in licensing fees for the Salesforce product. FY 2019- 20 The Department’s proposed FY 2019 -20 budget has increased by $ 46,820 largely due to cost of living adjustments.  180 RECOMMENDATIONS OF THE BUDGET & LEGISLATIVE ANALYST F OR AMENDMENT OF BUDGET ITEMS FY 2018- 19 AND FY 2019- 20 D
EPARTMENT:  BOS – BOARD OF SUPERVISORS SAN FRANCISCO BOARD OF SUPERVISORS BUDGET AND LEGISLATIVE ANALYST R ECOMMENDATIONS Y
EAR ONE: FY 2018- 19 The Budget and Legislative Analyst’s recommended reductions to the proposed budget total
$ 53,778 in FY 2018- 19. All o f the recommended reductions are ongoing savings. These reductions would still allow an increase of $2 78,461 or 1.8 % in the Department’s FY 2018- 19 budget. In addition, the Budget and Legislative Analyst recommends closing out prior year unexpended encumbrances of $ 12,822, for total General Fund savings of $ 66,600. Y EAR TWO: FY 2019- 20 The Budget and Leg islative Analyst’s recommended reductions to the proposed budget total
$ 23,636 in FY 2019- 20. All o f the recommended reductions are ongoing savings.  These reductions would still allow an increase of  $23,184 or 0.1 % in the Department’s FY 2019- 20 budget. Recommendations of the Budget and Legislative Analyst For Amendment of Budget Items in the FY 2018-19 and FY 2019-20 Two-Year Budget GF = General Fund T = One Time Budget and Finance Committee, June 21, 2018 BOS - Board of Supervisors Account TitleFromTo From ToSavingsGF1TFrom To From ToSavingsGF1T BOS Supervisors Attrition Savings$0 ($26,850) $26,850x $0($9,174) $9,174x Mandatory Fringe Benefits$0 ($10,740) $10,740x $0($3,670) $3,670x Total Savings $37,590 Total Savings$12,844 Premium Pay$69,369$54,369$15,000x $69,369$59,369$10,000x Mandatory Fringe Benefits$5,494 $4,306$1,188x $5,494$4,702 $792x Total Savings $16,188 Total Savings$10,792 One-TimeOngoingTotal One-TimeOngoing Total General Fund $0$53,778 $53,778 General Fund $0$23,636 $23,636 Non-General Fund$0$0$0Non-General Fund $0$0$0 Total$0$53,778 $53,778 Total$0$23,636 $23,636 FY 2018-19FY 2019-20 FTEAmountFTEAmount Increase Attrition Savings for expected employee turnover due to elections. FY 2018-19 Increase Attrition Savings for expected vacancies. Reduce Premium Pay based on analysis of legislative aide's longevity premium eligibility. Reduce Premium Pay based on analysis of legislative aide's longevity premium eligibility. Total Recommended Reductions FY 2019-20 Total Recommended Reductions182 Year Department Code Fund Code Supplier No Supplier Name Project Code Remaining Balance 16 229018 10000 0000021899 DAILY JOURNAL CORPORATION 10003454 12822.80 Total 12822.80